Department Program Specialist II

University of Rochester; New York (NY); On-site; USD 34,000 - 48,000; Full time

Job summary

University of Rochester is seeking a Department Program Specialist II to administer and coordinate key departmental programs. The role focuses on planning, reporting, and stakeholder communications to advance program goals.

The successful candidate will manage budgets, compile performance data, and support training and education efforts. This position is based at 60 Corporate Woods, Brighton, NY, with a full-time schedule and day shifts in Hospital at Home - Nursing.

Qualifications

• Bachelor's degree and 2 years of relevant experience required.
• Strong project management and budget handling experience.
• Proficiency in data analysis and reporting tools.
• Excellent written and verbal communication skills.

Responsibilities

• Administer and coordinate one or more programs within the department.
• Plan and facilitate meetings to reach program goals.
• Collect feedback and report on project performance.
• Develop marketing and communications materials as needed.
• Assist with program budgeting and financial forms.

Skills

Project management

Budget management

Data analysis

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

## Department Program Specialist IIApplylocations: 60 Corporate Woodstime type: Full timeposted on: Posted Todayjob requisition id: R273706As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.**Job Location (Full Address):**60 Corporate Woods, Brighton, New York, United States of America, 14623**Opening:**Worker Subtype:RegularTime Type:Full timeScheduled Weekly Hours:40Department:500418 Hospital at Home - NursingWork Shift:UR - Day (United States of America)Range:UR URG 108 HCompensation Range:$25.14 - $35.24*The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.***Responsibilities:**Responsible for administration and coordination of one or more subject matter programs within a department. Maintain and implement policies of the program and support communication of outcomes to stakeholders. Plan meetings to ensure goals of the program are discussed and reached. Collect and report on feedback on the success and/or failure of certain projects and activities. Provide consultative services including training and education as needed. Assists with the creation and communication of marketing and communication materials, which may include working with a central resource. May support program budgeting.**ESSENTIAL FUNCTIONS*** Develops and manages program plans, ensuring alignment with departmental goals and strategic priorities. Acts as project coordinator for department specific projects or initiatives. Facilitates meetings and provides updates on program/project/initiative performance. Proposes updates and improvements and supports the team with implementation.* Coordinates program activities, including events, workshops, and training sessions, ensuring high-quality execution.* Builds and maintains relationships with internal and external stakeholders, including faculty, staff, students, and community partners.* Organizes data collection and processing to report on program/project/initiative performance and identify areas for improvement. Prepares comprehensive reports on program performance, including recommendations for future initiatives.* Oversees the creation and distribution of program marketing and communication materials, including newsletters, brochures, and web content.* Assists with program finances, including day-to-day department ledgers, expenditures, financial forms, reconciliation, invoices, expenses, and reimbursements. Works with financial team to manage funding, including contract renewals, scope of work changes, budget timeline extensions, and invoice tracking.* May provide guidance and assist with training entry level staff.* Other duties as assigned.**MINIMUM EDUCATION & EXPERIENCE*** Bachelor's degree and 2 years of relevant experience required* Or equivalent combination of education and experience**KNOWLEDGE, SKILLS AND ABILITIES*** Strong project management skills, with the ability to manage multiple tasks simultaneously required* Proven experience in budget management and financial reporting required* Excellent communication and interpersonal skills required* Proficiency with data analysis tools and software, as well as Microsoft Office Suite requiredThe University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.