Department Operations Leader — CS & Engineering

Santa-Clara-University; Palo Alto (CA); On-site; USD 39,000 - 47,000; Full time

Job summary

Santa Clara University is seeking an Academic Department Manager for the Computer Science and Engineering Department in Palo Alto. The role provides administrative and financial support to the Assistant Dean for Faculty Affairs and Department Chairs, while supervising student employees.

Responsibilities include managing the department budget and HR processes, maintaining calendars, minutes, and coordinating scheduling for undergraduate and graduate programs.

Qualifications

• . Bachelor’s Degree preferred, relevant work experience may be substituted in place of attaining a formal degree.
• . Three or more years of related administrative experience in higher education.
• . Advanced proficiency with Word, Excel, and PowerPoint; strong financial/data handling skills.

Responsibilities

• Provide administrative and financial process support to department leadership.
• Manage budgets, HR processes, scheduling, and calendars.
• Serve as first point of contact for faculty, staff, students, and external constituencies.
• Prepare minutes and support department events.
• Coordinate undergraduate and graduate scheduling including room locations and exams.

Skills

Planning & organization

Time management

Interpersonal skills

Communication

Problem solving

Teamwork

Discretion/Confidentiality

Education

Bachelor's degree preferred

Tools

Workday

JobElephant

Job description

Santa Clara University is seeking an Academic Department Manager for the Computer Science and Engineering Department in Palo Alto. The role provides administrative and financial support to the Assistant Dean for Faculty Affairs and Department Chairs, while supervising student employees.

Responsibilities include managing the department budget and HR processes, maintaining calendars, minutes, and coordinating scheduling for undergraduate and graduate programs.