Department Operations Lead - Physics & Astronomy

University of Delaware; Newark (DE); On-site; USD 65,000 - 90,000; Full time

Job summary

University of Delaware's College of Arts and Sciences seeks a seasoned Business Administrator II to oversee the Department of Physics & Astronomy's administrative operations. You will manage budgets, procurement, scheduling, HR, contracts, and reporting to support teaching, research, and service.

The role requires a BA and at least five years of relevant experience, strong financial acumen, and proven leadership.

Qualifications

• Bachelor’s degree in Business Administration or a related discipline is required.
• Five years of job-related work experience or an equivalent combination of education and experience.
• Knowledge of financial reporting, administrative policies and procedures, contract and grant administration, and HR management.
• Experience leading teams and managing complex tasks.
• Ability to develop, plan, and implement administrative support needs and generate ad-hoc reports.

Responsibilities

• Oversee resources and operations of the Departments, including centers and programs, ensuring compliance with policies.
• Coordinate strategic operational objectives with leadership.
• Manage budgets, forecasting, and variance analysis, and maintain financial documentation.
• Direct UDSIS scheduling for department classes and manage course-related administrative tasks.
• Oversee procurement, HR matters, contracts, and student worker/onboard processes.
• Coordinate with College HR and Facilities to support department needs and IT requirements.
• Prepare employment renewal letters and track time of term; monitor timesheets for non-exempt staff.
• Participate in audits and provide reports to department leadership.

Skills

Financial reporting

Policies & procedures

Human Resources management

Team leadership

Budgeting & forecasting

Data analysis

Education

Bachelor's degree in Business Administration or related discipline

Tools

Excel

Financial systems

Job description

University of Delaware's College of Arts and Sciences seeks a seasoned Business Administrator II to oversee the Department of Physics & Astronomy's administrative operations. You will manage budgets, procurement, scheduling, HR, contracts, and reporting to support teaching, research, and service.

The role requires a BA and at least five years of relevant experience, strong financial acumen, and proven leadership.