Department Manager - Civil Engineering

GLHN Architects & Engineers, Inc; Tucson (AZ); On-site; USD 120,000 - 180,000; Full time

Job summary

GLHN Architects & Engineers, Inc. is seeking a Department Manager who will oversee all activities within the department and coordinate those efforts with other departments. The role includes monitoring scope, budgets, workload projections, and staffing so resources are used efficiently.

The position also involves providing technical resources, ensuring quality control, guiding project management methods, and supporting business development through proposals and client interactions.

Qualifications

• Bachelor’s degree in civil engineering from an accredited four-year college or university.
• Registered Professional Engineer.
• At least 10 years’ related experience, some of these managing people.
• Proficient use in MS Office as well as discipline-specific and project management software applications.

Responsibilities

• Coordinates with other Department Managers, and Project Managers to determine scope, complexity, planning and scheduling requirements of firm-wide projects.
• Defines departmental budget projections and is responsible for manpower requirements and other departmental direct costs to accomplish work.
• Prepares business reports, correspondence, and Business Development assistance.
• Directs and supervises the activities of technicians, interns, designers, and engineers.
• Organizes and conducts weekly departmental staff meetings to discuss staffing assignments, project priorities.
• Seals and signs all Departmental work going out of the office; ensures quality control and adherence to standards.

Skills

People management

Staff allocation

Project management awareness

Education

Bachelor’s degree in civil engineering

Tools

MS Office

Project management software

Job description

We often hear “what does GLHN mean?” Those are the letters – Grigsby, Lynch, Harwell and Nelson – our foundering namesakes, who took over the firm in the 80s. We are an integrated architecture and engineering collaborative spanning across multiple disciplines. Our in-house Civil, Mechanical, Plumbing and Electrical Engineers work right alongside our Architects in the same space, fostering deep collaboration across all offices and projects.

GLHN Architects & Engineers opened its doors in Tucson, Arizona in 1963, adding a Phoenix office in 2014. Our One Firm, Two Cities mantra is the backbone of all that we do – our teams are in constant collaboration across all disciplines and offices. As an employee-owned firm, we have worked to maintain an active and engaged employee culture. At GLHN, we believe that our success comes from helping others succeed. The work we do and the culture we live is deeply rooted in our three pillars – Community Impact, Innovation and Client-Centric Service.

Our staff will tell you we are a little quirky – and we do some quirky projects! We’re all hardworking professionals, but we are people too. Balance is important and we believe that it shouldn’t be a chore to get up and go to work in the morning – we love what we do and we want you to, too! We are growing and are looking for partners in building the next chapter of GLHN together.

So what are we looking for?

We are looking for someone who will oversee all activities that occur within the department and coordinate those activities with other departments. The Department Manager is responsible for all phases of a project to include monitoring scope of work and additional services, generating and monitoring workload and firm budget projections, making staff assignments for efficient use of human and technical resources, providing technical resources necessary, quality control, project construction budgets, and project schedules.

Does this sound like you? We would love to talk to you!

Core Responsibilities:

• Coordinates with other Department Managers, and Project Managers to determine scope, complexity, planning and scheduling requirements of firm-wide projects.
• Defines departmental budget projections and is responsible for manpower requirements and other departmental direct costs to accomplish work.
• Prepares business reports, correspondence, and Business Development assistance.
• Point of Contact for marketing activities within the Department.
• Works with Department Principal and firm leadership to pursue marketing opportunities.
• Assist in company wide effort to implement and improve project management methodologies, systems and tools.
• Reports departmental status to leadership on a regular basis.
• Assigns department personnel to project teams to provide planning, design and technical support as required. Determines appropriate individual qualifications for assignments.
• Directs and supervises the activities of technicians, interns, designers, and engineers.
• Organizes and conducts weekly departmental staff meetings to discuss staffing assignments, project priorities.
• Provides and encourages educational opportunities to enhance staff growth and expertise.
• Seals and signs all Departmental work going out of the office. Proactively monitors the design and production process of projects in the Department. Provides assistance in planning, designing and directing projects including studies, analyses, construction documents, and presentations.
• Serves as a primary departmental technical spokesperson and technical resource.
• Assumes the Project Management role for selected projects, accomplishing the required management, design and technical tasks to include all aspects of the project from programming and design through construction administration.
• Prepares project description, project data information as request by Business Development Department for use in proposals and marketing materials.Participates in project interviews and presentations as requested by Business Development Department.
• Ensures the quality, accuracy, and completeness of departmental work.Implements and maintains firm’s quality control procedures and production standards.
• Establish, implement and maintain departmental design and technical standards. Assists in the development and coordination of inter-departmental policies and procedures.

Minimum Qualifications:

• Bachelor’s degree in civil engineering from an accredited four-year college or university
• Registered Professional Engineer
• At least 10 years’ related experience, some of these managing people
Proficient use in MS Office as well as discipline-specific and project management software applications