Department HR Specialist Sr

DisruptAZ; Tempe (AZ); On-site; USD 55,000 - 64,000; Full time

Job summary

DisruptAZ is seeking an HR Services Specialist 2 to effectively manage HR functions for various departments at Arizona State University. The role includes recruitment, payroll, and compliance management, offering a comprehensive benefits package and a collaborative work environment to enhance employee success.

Benefits

Tuition Reduction Program

Health, dental, and vision insurance

Retirement program

Paid time for volunteer opportunities

10 Paid Holidays

Wellness program

Qualifications

• 3 years of HR experience required.
• Experience with high volume transaction processing.
• Knowledge of federal, state regulations and HR practices.

Responsibilities

• Manage full-cycle recruitment processes.
• Ensure compliance with ASU HR policies.
• Facilitate payroll processes and resolve discrepancies.

Skills

Organizational skills

Problem-solving

Communication skills

Education

Bachelor's degree

Tools

Excel

Outlook

MS Word

Google Docs

Workday HR software

Job description

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Profile:

HR Services Specialist 2

Educational Outreach and Student Services (EOSS) is committed to enrolling all qualified students at Arizona State University and assisting them in their academic success. EOSS provides a broad range of services and support to students and prospective students ranging from outreach efforts with K-12 schools, orientation programs for new freshman, bridge programs to assist the transition to a university environment, and a wide variety of services, programs and activities for enrolled students. EOSS has direct responsibility for multiple departments across four campuses, some of which include the Dean of Students, University Housing, Health Services, Counseling Services, Disability Resources, the Memorial Union, TRIO programs, Sun Devil Fitness, Student Government, Student Media, Career Services, Access ASU and others.

Apply before 11:59 PM Arizona time the day before the posted End Date.

Job Profile:

HR Services Specialist 2

Job Family:

HR Services

Time Type:

Full time

Max Pay – Depends on experience:

$64,000.00 USD Annual

Job Description:

Salary:

$55,000 - $64,000 annually; DOE

We are currently seeking an experienced and highly organized Human Resources (HR) Specialist Sr. to join our team! As an HR Specialist Sr., you will play a crucial role in managing various HR functions for multiple complex departments within Educational Outreach and Student Services (EOSS). These functions include, but are not limited to maintaining and retention of unit personnel files; payroll management; recruitment and staffing coordination; internal controls and compliance; and other functions as designated by unit administrator.

If you possess strong organizational skills, demonstrate the ability to problem-solve, think independently, and excel in a collaborative environment where leadership is invested in your success, we encourage you to apply.

What’s in it for you:

• Arizona State University offers a comprehensive benefits package that includes valuable employee benefits to enhance the total compensation of its staff. This package includes:
• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events along with discounts with ASU partnerships.

DAYS & SCHEDULE DETAILS:

Work location is primarily ONSITE at the Tempe campus; however, incumbent may be required to travel to on-campus events to perform work, driving their own vehicle.

This is a full-time, in-person position, with a standard schedule of Monday through Friday from 8:00am to 5:00pm

ESSENTIAL DUTIES:

Manage full-Cycle recruitment for the department

• Collaborate with units to evaluate departmental staffing needs, including analysis of positions and salaries.
• Process requisitions, monitor progress and assist units with candidate selections to achieve timely candidate updates and department hires.
• Provide support departments with recruitment process from inception up to hire and on-boarding assistance.
• Collect all required documents as required by ASU policies and maintain HR Compliance
• Act as liaison between area leadership, departmental HR and Office of Human Resources (OHR) through the recruitment process

HR Transactions

• Process high-volume current employee changes that can include promotions, reassignments, salary changes, supplemental/additional payments, and terminations.
• Ensure timely submissions and approvals for Human Resource transactions in accordance with ASU policies ensuring compliance

Payroll

• Collaborate with units to ensure accurate submission and approval for all staff time entries and exceptions; resolves payroll discrepancies and acting as liaison between the unit and OHR to reach a solution.
• Be the initial contact for payroll inquiries, including collaborating with OHR if additional assistance is needed.
• Provide response to internal and external audit requests and prepare audit documents for payroll reconciliations; may will work collaboratively with the financial team.

Additional Duties:

• Provide leadership support throughout the employee life cycle by serving as a resource for ASU policies, procedures, and available tools; provide access to accurate information and guidance related to hiring, onboarding, performance development, and offboarding.
• Connect and collaborate with department administration and central OHR Benefits office to coordinate staff and student benefit and leaves of absence.
• Participating in a variety of departmental and university-wide initiatives and meetings to represent the unit’s interests in human resources and to ensure integrative/collaborative support of college and university interests.
• Performing other duties as assigned to ensure the continuity of department operations and to meet customer service needs.

HIGHLY DESIRED QUALIFICATIONS

• Knowledge of the recruitment life cycle with extensive detail.
• Demonstrated knowledge of quality customer service standards, methods and practices.
• Demonstrated knowledge and use of Excel, Outlook, MS Word, Google Docs, Air Table.
• Experience with high volume transaction processing.
• Experience working effectively and collaboratively with internal and external units and customers (i.e. faculty, staff and students).
• Evidence of effective communication skills.

ADDITIONAL DESIRED QUALIFICATIONS:

• Knowledge of applicable federal, state and regulatory requirements, laws and standards.
• Knowledge of Human resource practices, regulations and standards.
• Experience in working in a Higher Education establishment
• Experience with Workday HR software (Workday)
• Experience in planning and establishing priorities.
• Experience in working effectively in an environment subject to quickly changing priorities, sensitive/confidential information and short deadlines.
• Experience in leading by example in communicating, participating and encouraging support the institution's sustainability programs.

WORKING ENVIRONMENT:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply

Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:

https://www.myworkday.com/asu/d/inst/1$9925/9925$8022.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume/CV

Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.

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ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.