Department Faculty Coordinator, Office of Academic and Faculty Affairs (Phoenix)

University of Arizona; Phoenix (AZ); On-site; USD 66,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability benefits

Paid time off

Tuition reduction

Job summary

The University of Arizona in Phoenix is seeking a Department Faculty Coordinator to support assigned clinical departments within the College of Medicine - Phoenix. Under limited supervision, you will work closely with department chairs and faculty to ensure completion of all faculty affairs-related tasks for the Provost's Office, ABOR, the Office of the Dean, LCME, AAMC, and OAFA.

This role focuses on managing the faculty life cycle, annual reviews, data reporting, and cross-department

Qualifications

• Bachelor's degree or equivalent required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.
• Experience with Smartsheet is preferred.

Responsibilities

• Manage the execution of all steps in the faculty life cycle for assigned department(s).
• Consult with department committees and leaders on initial title and promotion/tenure decisions; advise on processes and policies.
• Advise prospective and current faculty on rank and track criteria; provide recommendations and training on process.
• Manage faculty annual review process for college- and BUMG-employed faculty including ensuring completion of peer review and department chair evaluations.
• Collect data and prepare detailed reports of department faculty involvement annually; collaborate with chairs on titling decisions.
• Serve as liaison to OAFA and external departments as needed.
• Maintain institutional and departmental data in line with university policies.
• Coordinate with GME Office to provide DCC resident/fellow titles for assigned departments.
• Develop and conduct training for department faculty.
• Oversee CME RSS events for assigned departments.
• Manage budget for department faculty-affairs needs.

Skills

Communications

MS Office

Education

Bachelor's degree or equivalent

Tools

Smartsheet

Job description

Department Faculty Coordinator, Office of Academic and Faculty Affairs (Phoenix)

Department Faculty Coordinator, Office of Academic and Faculty Affairs (Phoenix)

Department faculty coordinators (DFC) are assigned multiple clinical departments within the University of Arizona College of Medicine - Phoenix. Under limited supervision, they work directly with their department chairs and faculty to ensure that their assigned departments complete all required faculty affairs-related tasks as requested by the Provost's Office, ABOR, the Office of the Dean, LCME, AAMC, and the Office of Academic & Faculty Affairs (OAFA).

• Visa sponsorship is not available for this position.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here .

Duties & Responsibilities

Faculty Life Cycle:

• Responsible for managing the execution of all steps in the faculty life cycle for assigned department(s).
• Consults with department committees and leaders on initial title and promotion/tenure decisions; advises on current processes and policies.
• Advise prospective and current faculty of rank and track criteria; provide recommendations and training on process.

Faculty Affairs:

• Manage faculty annual review process for college - and BUMG-employed faculty including ensuring completion of peer review committee and department chair evaluations.
• Collect data and prepare detailed report of department faculty involvement annually; collaborate with department chairs to decide on continued titling for new academic year.
• Serve as liaison to OAFA and external departments as needed.
• Responsible for maintaining institutional and departmental data in conjunction with university and office policies and processes.
• Collaborate with GME Office to provide DCC resident/fellow titles for assigned departments.
• Other duties as assigned.

Department Support:

• Facilitate conflict resolution for DCC faculty in assigned departments.
• Responsible for preparing department reports for accreditation and leadership purposes.
• Coordinate directly with department chairs and administrative team to facilitate department meetings.
• Develop and conduct training for department faculty.
• Oversee continuing medical education (CME) RSS events for assigned departments.
• Manage budget for department faculty-affairs needs.

Knowledge, Skills & Abilities:

• Ability to manage multiple and competing priorities and projects effectively.
• Knowledge of how to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills.
• Skill in effectively using Microsoft Office applications, including Word, Excel, and PowerPoint.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Have experience working in an academic medicine setting.
• Have experience working in Smartsheet.
• Experience providing excellent customer service.

FLSA

Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Academic Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$65,687 - $85,393

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Grade

9

Compensation Guidance

The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Career Stream and Level

PC2

Job Family

Academic Affairs

Job Function

Academic Administration

Type of criminal background check required:

Name-based criminal background check (non-security sensitive)

Number of Vacancies

1

Contact Information for Candidates

Office of Talent Acquisition

[e-mail]

Open Date

10/22/2026

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.

Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].