Department Coordinator

Macalester College; United States; On-site; USD 32,000 - 33,000; Full time

Benefits offered by this job

Retirement plan

Vacation and holidays

Health insurance

Health savings account

Tuition assistance

Primary care access

Job summary

Macalester College seeks an experienced administrative professional to support the Sociology Department, including budgeting, document management, and staff supervision. The role involves coordinating events, maintaining the department website, and serving as a primary liaison to students and faculty across campus.

The ideal candidate has 1–3 years of administrative experience, a high school diploma (or higher), and a commitment to accessibility and learning in a college setting.

Qualifications

• 1-3 years of general administrative and office coordinating experience; higher education-related experience is a plus.
• High school diploma or equivalent required; vocational/technical training preferred; we welcome those with more education who want to contribute to the department and college.

Responsibilities

• Provide clerical and administrative support to department faculty members and assist the chair with administrative tasks and procedures by building knowledge of relevant policies, procedures, and resources.
• Organize and maintain department documents and databases, while assisting students with accessibility efforts.
• Maintain departmental website.
• Hire, train, supervise, and mentor student employees, helping to make the employment a contribution to the students’ learning and growth.
• Organise and coordinate department events (e.g., capstone lunches, holiday parties, senior dinners, alumni panels, occasional conferences/guest speakers) and similar events for concentrations directed by department faculty members.
• Serve as administrative liaison and point of contact for the department; provide oral and written information about department and course offerings to students and others on and off campus.
• Oversee and monitor department budget and make general department purchases.
• Completes other responsibilities as assigned.
• Participates as an active member of the team.
• Participates in department and college activities and supports implementation of shared goals and initiatives.
• Provides backup support to other team members.

Skills

Administrative experience

Office coordination

Education

High school diploma or equivalent

Advanced education welcomed

Job description

Overview

Enhances the atmosphere and productivity of the Sociology Department through a variety of day-to-day and scheduled tasks throughout the academic year. Responsible for hiring and supervising student employees, managing the department’s budget, developing and maintaining resources for the department, including accessibility, working with faculty on a range of departmental initiatives, and supporting interdepartmental concentrations when a departmental faculty member serves as a director of those concentrations. Balances established routines and programming with creative, fresh perspectives on work tasks, manages multiple priorities, communicates clearly, and helps foster an environment of learning in the department. A campus-wide network of academic staff with similar responsibilities collaborates to offer professional advice and mentoring.

About the Department

The Sociology Department is a collaborative and collegial environment. We have four faculty tenure lines in the department and an office suite in Carnegie (which also includes offices for a few faculty members outside the department). We emphasize student research in our curriculum, which structures many of our annual activities. We prioritize making the department a welcoming home to a wide range of students, while supporting these students in their academic and professional development.

Responsibilities & Qualifications

• Provide clerical and administrative support to department faculty members and assist the chair with administrative tasks and procedures by building knowledge of relevant policies, procedures, and resources.
• Organize and maintain department documents and databases, while assisting students with accessibility efforts.
• Maintain departmental website.
• Hire, train, supervise, and mentor student employees, helping to make the employment a contribution to the students’ learning and growth.
• Organise and coordinate department events (e.g., capstone lunches, holiday parties, senior dinners, alumni panels, occasional conferences/guest speakers) and similar events for concentrations directed by department faculty members.
• Serve as administrative liaison and point of contact for the department; provide oral and written information about department and course offerings to students and others on and off campus.
• Oversee and monitor department budget and make general department purchases.
• Completes other responsibilities as assigned.
• Participates as an active member of the team.
• Participates in department and college activities and supports implementation of shared goals and initiatives.
• Provides backup support to other team members.

Other Responsibilities

• Completes other responsibilities as assigned.
• Participates as an active member of the team.
• Participates in department and college activities and supports implementation of shared goals and initiatives.
• Provides backup support to other team members.

Qualifications

• 1-3 years of general administrative and office coordinating experience; higher education-related experience is a plus.
• High school diploma or equivalent required; vocational/technical training preferred; we welcome those with more education who want to contribute to the department and college.

Compensation

$23.19-$24.25 Hourly

Union

MAPE

Benefits

• 10% employer contributions to the retirement plan.
• Outstanding vacation and sick time packages, plus an additional 10 holidays.
• Competitive health, dental, vision, and life & disability insurance
• Generous employer contribution to Health Savings Account.
• Tuition assistance which pays between 75% - 90% of eligible tuition for employee dependents at select institutions.
• Free primary care for most services through Nice Healthcare when enrolled in a Macalester health plan.
• Access to the athletics fitness facility, wellness coaching, and activities.

These are just some of the great benefits Macalester has to offer!

Bargaining units may have slightly different benefits negotiated in their contracts. Please see applicable contracts for more details.

Background check

Satisfactory completion of a criminal background check is a condition of employment.

Anti-Discrimination Statement

Macalester College does not discriminate on the grounds of sex, gender identity, race, color, national origin, age, religion, creed, disability, marital status, familial status, pregnancy, genetic information, membership or activity in a local human rights commission, veteran status, sexual orientation, status with regard to public assistance, or other categories protected by law.

Background

Founded in 1874, Macalester College provides students with the inspiration, insight, and experience to become successful and ethical leaders. Located in flourishing St. Paul, Minnesota, Macalester enrolls over 2,000 students from across the country and around the world. Macalester College is a preeminent liberal arts college recognized for its student service and celebration of internationalism. At Macalester, we look at our employees through a whole-person, holistic lens. With comprehensive benefits and well-being programs, we provide and enable our community members to grow and care for themselves, their families, and one another. Our whole-hearted fidelity to community-building and social justice exemplify these ideals. Macalester College continuously prioritizes a culturally diverse and pluralistic community. We value individuals of all backgrounds and lived experiences. Our rich blend of people holding varied identities enhances our strong commitment to multiculturalism and global citizenship. We seek candidates who reflect and strengthen our campus environment. Macalester invites and encourages everyone to apply who would add depth to our community including those from all sexual orientations, races, ethnicities, national origins, genders, religions, abilities, and ages.