Department Coordinator

Wmchealth; Town of Mount Pleasant (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

The Department Coordinator at Wmchealth will support both administrative and clinical management, overseeing unit operations, staffing coordination, budget and IS support across several departments. You will prepare statistical reports, manage Kronos/UKG attendance, and ensure timely data collection and quality improvements in collaboration with managers.

Requirements include a minimum of four years in a high-level clerical/administrative role and an Associate’s degree.

Qualifications

• Minimum of four years in a high level clerical or administrative assistant role.
• Associate’s degree is required.

Responsibilities

• Collects, collates and reports statistical data using systems (Phreesia, Clinisys, Cerner referrals, Cerner Messaging pool).
• Prepares data for monthly/yearly statistical and quality assurance summary reports for review by Director.
• Maintains supply of office and clinical equipment and supplies.
• Demonstrates ability to compile spreadsheets, databases, graphs, reports and perform required analysis.
• Coordinates meetings and provides administrative assistance as needed.
• Provides educational support and in-service training to staff on IS systems.
• Manages Kronos/UKG for all department staff (attendance, overtime, punctuality).
• Handles patient inquiries, issues and complaints.

Education

Associate’s degree

Job description

Job Summary

The Department Coordinator will assist the administrative and clinical management teams with unit management inclusive of budgets and Information Systems, supervision and management of all clerical staff and clerical support services, and the day-to-day operations of several departments. All responsibilities are to be carried out in collaboration with respective manager(s) to include staffing coordination and position control; collection and reporting of statistical and quality improvement data; administrative assistance and support for patient care services; and management of equipment and supplies.

Responsibilities

• Collects, collates and reports statistical data as directed. To include use of : Phreesia, Clinisys, Cerner referrals, Cerner Messaging pool
• Maintains, collects data and prepares special projects and reports as requested/needed. Independently prepares reports and completes special projects. Has the ability to analyze data and make recommendations based on findings.
• Responsible for ordering and maintaining a supply of both office supplies and clinical equipment and supplies
• Prepares data for monthly/yearly statistical and quality assurance summary reports for review by Director.
• Demonstrates ability to compile spreadsheets, database, graphs, reports and utilize query design for the required statistical analysis.
• Assures the coordination of meetings and administrative assistance as needed.
• Provides educational support and in-service education to staff in the access, use and availability of related IS systems.
• Responsible for Kronos/UKG for all department staff to include to monitor sick/absent, overtime, as well as employee punctuality.
• Handles patient inquiries , issues and complaints
• Maintains staff in-services: education, competencies and mandate lists.

score: N/A

Qualifications/Requirements

Experience: Minimum of four years in a high level clerical or administrative assistant role, required.

Education: Associate’s degree, required.

Licenses / Certifications: N/A

Other: N/A

Special Requirements: N/A