Department Coordinator

01 Salinas Valley Health Medical Center; Salinas (CA); On-site; USD 49,593 - 61,992; Full time

Job summary

Salinas Valley Health Medical Center is seeking a highly organized secretary to support the Department of Volunteer & Guest Services. The role involves confidential clerical duties, calendar management, data entry, and meeting coordination to ensure a smoothly run department.

You will prepare reports, maintain records, and assist with travel arrangements and minutes. Strong Microsoft Office skills and a professional demeanor are required for success.

Qualifications

• High school diploma or GED; sometimes an associate degree in business/related field.
• Two to three years of office experience including typing and standard office equipment.
• Experience with advanced Microsoft Office and API programs preferred.

Responsibilities

• Provide secretarial support and professional office administration for the department.
• Prepare agendas, take minutes, and maintain filing systems and records.
• Schedule appointments and coordinate travel arrangements for Director.
• Assist in reports, metrics, and department statistics; handle confidential information.

Skills

Secretarial experience

Typing

Microsoft Office

Communication skills

Education

High School diploma / GED

Associate degree in business/related field

Tools

API program

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Department: Volunteer & Guest Services

This position provides highly complex and responsible secretarial assistance, sometimes of a confidential nature.

The Department Coordinator facilitates many office functions for both departments while orchestrating a professionally run department. Possesses outstanding organizational skills, performs director-level clerical duties associated with reports, recording and maintain information, scheduling appointments and answering requests for information as necessary. This position maintains a high skill level of computer programs and applications.

Primary Duties

Is a role model for departmental behavior, and provides and promotes a positive working environment for departmental staff to ensure strong employee morale, motivation and productivity. Is a key member of the Revenue Cycle by preparing metrics, employee specific productivity charts, and departmental statistics. Possesses excellent verbal and written communication skills, with the ability to author correspondence at the direction of Director. Possesses excellent computer skills in those programs being utilized by the department. Maintains Director calendar and coordinates travel arrangements for Director. Answers the telephone promptly and courteously to ensure smooth and accurate communication. Also, records and communicates all messages, whether telephone or not, in an accurate and timely manner. Routes inquiries to appropriate resource. Develops, organizes and maintains an accurate filing system, to include appropriate follow-up file system. Opens, reads and routes mail appropriately. Prepares agendas, assembles data, sets up and coordinates arrangements for meetings. Records and transcribes minutes of meetings as assigned by Director. Works on special projects as requested. Completes reports and maintains records to include but not be limited to; monthly stat reports for both departments, department employee files, evaluation monitoring, policy & procedures, job descriptions, and quality control programs. Maintains accurate records and files (computer-based and paper), and updates information on a regular basis. Record retention management by following the Record Retention policy. Enhances competency of staff by assisting in department’s participation with in-services, meetings and orientations. Performs other duties as assigned.

Job Requirements

• Education: High School diploma / GED or the completion of an associate's degree in a business/related field.
• Licensure: None.
• Experience: Two (2) to three (3) years office experience including proficient typing and operation of standard office equipment and recent clerical experience utilizing multiple computer programs. Experience in advanced Microsoft Office. Experience in API program preferred.

Pay Range

The hourly rate for this position is $36.59 - $45.74. The range displayed on this job posting reflects the target for new hire salaries for this position.

Job Specifications

• Union: Non-Affiliated
• Work Shift: Day Shift
• FTE: 1.0
• Scheduled Hours: 40

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

Salinas Valley Health, formerly Salinas Valley Memorial Hospital, founded in 1953, is the cornerstone of what would eventually become Salinas Valley Health.

Today, we serve thousands of individuals and families just like you throughout the Salinas Valley, Monterey Peninsula and the surrounding region.

Each year, our highly trained team of healthcare professionals takes our renowned quality of patient care to the next level.

Our team actively utilizes the latest medical techniques with our state-of-the-art technology to improve your health and well‑well. In many cases this provides you and your family the opportunity to receive specialized care right here in your own community, without the need for travel.

Our 263-bed acute care medical center employs more than 2,036 people and has a medical staff of more than 300 board‑certified physicians across a broad spectrum of specialties, all dedicated to your care.