Department Coordinator

U.S. Renal Care; Plano (TX); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical / Pharmacy

Dental

Vision

401k with employer match

PTO

Virtual Care

Job summary

U.S. Renal Care in the Dallas/Fort Worth area is seeking a Department Coordinator to deliver clerical and administrative support across the department. This hybrid role requires filing, documenting, scheduling, and coordinating department meetings while maintaining accurate records.

Candidates should have a high school diploma, at least 6 months in an administrative role, strong customer service, and proficient Microsoft Office skills. U.S.

Qualifications

• High school diploma or equivalent.
• 6 months of experience in administrative support role.
• Ability to thrive in a fast-paced, deadline-driven environment.
• Strong organizational and time management skills.
• Excellent customer service skills and effective communication, both verbal and written.
• Proficient computer skills, including Microsoft Office; proficiency in USRC applications within 90 days of hire.

Responsibilities

• File and maintain all files for the department in an accurate and timely manner.
• Prepare files for archiving and coordinate pick-up as needed.
• Copy, fax, scan and index documents as needed.
• Maintain user ID access and passwords for Web portal administration and other information systems assigned.
• Sort and distribute incoming mail and coordinate outgoing mail.
• Coordinate and organize appointments and department meetings; assist with department events.
• Update and maintain email distribution lists, organization charts, staff contact lists, etc.
• Enter information in licensing or other company database, electronic files, and hard copy files in accordance with company procedures, including scanning of materials as appropriate.
• Support Administrative Assistant, including answering phones and other administrative tasks as needed.
• Respond courteously and professionally to internal and external customers via phone calls, office visits, correspondence etc.
• Regular and reliable attendance is required for the job.

Skills

Customer service

Communication

Time management

Administrative support

Organizational skills

USRC apps

Phone etiquette

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Responsibilities

USRC's greatest strength in being a leader in the dialysis industry is our ability to recognize and celebrate the differences in our diverse workforce. We strongly believe in recruiting top talent and creating a diverse and inclusive work climate and culture at all levels of our organization.

This is a hybrid role and candidates should reside in the Dallas/Fort Worth, TX area.

The Department Coordinator is responsible for providing clerical and administrative support for assigned department/operation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• File and maintain all files for the department in an accurate and timely manner.
• Prepare files for archiving and coordinate pick-up as needed.
• Copy, fax, scan and index documents as needed.
• Maintain user ID access and passwords for Web portal administration and other information systems assigned.
• Sort and distribute incoming mail and coordinate outgoing mail.
• Coordinate and organize appointments and coordinate department meetings; assist with department events.
• Update and maintain email distribution list, organization charts, staff contact lists, etc.
• Enter information in licensing or other company database, electronic files, and hard copy files in accordance with company procedures, including scanning of materials as appropriate.
• Support Administrative Assistant, including answering phones and other administrative tasks as needed.
• Responds courteously and professionally to internal and external customers via phone calls, office visits, correspondence etc.
• Regular and reliable attendance is required for the job.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Requirements include:

• High school diploma or equivalent.
• Six (6) months of experience in administrative support role.
• Ability to thrive in fast-paced, deadline driven work environment.
• Strong organizational and time management skills.
• Excellent customer service skills and ability to communicate effectively, both verbally and in writing.
• Must have proficient computer skills, including Microsoft Office (Word, Excel, Power Point and Outlook); proficiency in USRC applications required within 90 days of hire.

U.S. Renal Care is an Equal Opportunity Employer/Disabled/Veteran.

Benefit Details

All Full-Time employees are eligible for the following benefits:

• Medical / Pharmacy
• Dental
• Vision
• Voluntary benefits
• 401k with employer match
• Virtual Care
• Life Insurance
• PTO

All Part Time employees are eligible for the following benefits:

• 401k with employer match
• PTO

Pay Range

USD $20.00 - USD $25.00 /Hr.