Department Coordinator

Temple University; Philadelphia (Philadelphia County); Hybrid; USD 48,000 - 52,000; Full time

Benefits offered by this job

Hybrid work schedule

Full medical, dental, vision coverage

Paid time off

11 Paid Holidays

Tuition remission - eligible employees

Generous retirement plan

Job summary

Temple University's Barnett College of Public Health is seeking a Department Coordinator to provide administrative and operational support. The role reports to the Director of Budget & Finance and handles front desk triage, communications, and day-to-day office tasks within a hybrid work environment.

The position is full-time (40 hours/week) with three in-office days; requires a Bachelor's degree and at least two years of related experience.

Qualifications

• Bachelor's degree and at least two years of directly related administrative support experience.
• Proficiency with MS Office Suite programs, including Outlook, Word, and Excel.
• Strong communication and interpersonal skills, with the ability to interact with a diverse group of stakeholders.
• Ability to lift a minimum of 20 lbs and manage departmental tasks in a timely manner.

Responsibilities

• Maintain front desk visitor triage and communications (phone, email, in-person).
• Support the college's internal communications, including managing listservs.
• Assist with event management—coordination of space, catering, and A/V, and day-of support.
• Support budgeting and finance office operations, including policies and training materials.
• Manage mail and delivery process for Paley Hall and coordinate building access requests.
• Assist with other administrative duties as needed to ensure smooth office operations.

Skills

Strong communication

Customer service orientation

Organizational skills

Attention to detail

Front desk experience

Education

Bachelor's degree

Tools

MS Office Suite

Outlook

Word

Excel

Job description

Temple University's Barnett College of Public Health is searching for a Department Coordinator

Become a part of the Temple family and you will have access to the following:

• A hybrid work schedule
• Full medical, dental, vision coverage
• Paid time off
• 11 Paid Holidays
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan and so much more!

HOURLY RATE: APPROX $24.04 per hour

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

*Hybrid schedule requiring three (3) days in the office, and ability to work in person Mondays and/or Fridays

Position Summary

The Department Coordinator will report to the Director of Budget & Finance and provide administrative and operational support for the Barnett College of Public Health. The incumbent will perform the assigned duties, resolve routine issues and answer questions under minimal supervision and established policies and procedures.

This position is full-time, 40 hours per week, with a hybrid schedule requiring three (3) days in the office, and ability to work in person Mondays and/or Fridays.

Required Education and Experience

Bachelor's degree and at least two years of directly related administrative support experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities

• Demonstrated computer skills, and proficiency with MS Office Suite software programs, including Outlook, Word, and Excel.
• Strong communication and interpersonal skills, along with the ability to interact with a diverse group of students, administrators, faculty, and staff.
• Strong customer service orientation.
• Must be able to lift a minimum of 20 lbs.
• Demonstrated organizational and prioritization skills, and ability to complete tasks within prescribed timelines.
• Demonstrated ability to be detail oriented.
• Demonstrated ability to understand and apply University and College policies and procedures.
• Ability to work 3 days in the office, including Mondays and/or Fridays.

Preferred Skills and Abilities

• Experience working at a front desk.
• Experience working in an office setting.
• Experience with events management.
• Experience in a higher education setting.

Essential duties

• Maintain front desk visitor triage and communications, including phone calls, email, and in-person visitors.
• Support college's internal communications, including maintaining listserv users and approving listserv messages.
• Assist with event management including coordinating requests for space, catering, and A/V, as well as preparing meeting materials and providing day-of support.
• Support Dean's Office operations including purchasing, coordinating shared resources such as copiers and shredding, and maintaining cafe supplies.
• Support Budget & Finance Office including maintaining policies, procedures and training materials, running reports for department review.
• Manage mail and delivery process for Paley Hall. This includes creating shipping labels for outgoing mail, ensuring that packages are sent in a timely manner, coordinating deliveries, and troubleshooting problems.
• Support building access for the college, including building access requests and key distribution.

This position is assigned a hybrid work arrangement (on-campus and remote), the duration of this hybrid work arrangement is at the discretion of Temple University and the Department.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annualsecurity-report

You may request a copy of the report by calling Temple University's Department of Public Safety at 215- 204-7900.

Primary Location: Location INSIDE of PA

Job: Staff

Schedule: Full-time

Shift: Day Job

Employee Status: Regular