Department Coordinator

dhpace; Houston (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

Life insurance

Short-term disability

Long-term disability

401(k) with match

HSA & FSA

Employee discounts

Job summary

DH Pace Company, Inc. in Houston, TX is seeking a Department Coordinator for our Service Department who will coordinate field employees and ensure services meet customer satisfaction. The role involves dispatching, scheduling, and assisting with billing and service tickets.

Ideal candidates have experience in dispatch or high-volume administration, plus strong communication, time management, and organizational skills. This position offers growth opportunities and comprehensive benefits.

Qualifications

• Experience in a dispatch or high-volume administration field is a plus.
• Must have excellent communication skills and be customer-service oriented.
• Strong time management and organizational abilities.
• Represent the company professionally in all interactions.

Responsibilities

• Schedule technicians to customer job sites and finalize job details for processing.
• Ensure COD payments are collected prior to job completion.
• Maintain and clear technicians' schedules for materials, billing, and tickets.
• Run and review department reports to ensure customer satisfaction and commitments.
• Assist with billing paperwork and document requirements.
• Create and maintain service tickets to ensure service dates are met.
• Collaborate with estimating team to provide service quotes when required.
• Assist field technicians with troubleshooting and problem solving.
• Provide accurate work orders and picking lists to the warehouse.

Skills

Customer service

Communication skills

Time management

Organizational skills

Tools

Microsoft Office Suite

Job description

Why DH Pace?

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100 th anniversary in business.

Department Coordinator - DH Pace Company, Inc.

100 Years in Business | Advancement Opportunities

Build a career with a company that's been building for 100 years.

DH Pace Company, Inc., in Houston, TX, is seeking to hire a Department Coordinator for our Service Department who will effectively coordinate field employees. This individual will ensure that our services will meet or exceed the customer's satisfaction. If you have experience dispatching or scheduling, this role might appeal to you!

What You'll Do

• Scheduling technicians to customer job sites and collecting, finalizing and submitting job details for processing
• Ensuring customer COD payments are collected prior to job completion
• Continually ensure technicians' schedules are cleared of completed job tickets and that open job tickets are in correct technicians' schedules for materials ordered, billing and voided tickets
• Run, review and manage department reports to ensure the department is meeting customer expectations and commitments
• Assist with billing paperwork and meeting customer billing document requirements
• Create and maintain service tickets to ensure service dates are met
• Work with estimating team to provide service quotes when required
• Assist field techs with technical/mechanical troubleshooting/problem solving
• Provide accurate work orders and picking lists to the warehouse for inventory pulling
• Other responsibilities as assigned

What You Bring

• Experience using Microsoft Office Suite
• Experience in a dispatch or other high volume administration field is a plus
• Must have excellent communication skills and focused on customer service
• Must have good time management skills, be organized and the ability to multi-task
• Represent the company in a professional manner

What We Offer

• Comprehensive medical, dental, and vision coverage - available your first full month
• Generous paid time off plus paid holidays and floating holidays
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with employer match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Voluntary benefits including supplemental life and critical illness coverage
• Employee discounts for you and your immediate family
• Competitive compensation with annual performance reviews

Successful completion of employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.

DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

DH Pace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age disability, protected veteran status, genetic information, or any other status protected by applicable federal, sate, or local law.