Department Assistant Senior - Nursing Admin

CHRISTUS Health; Tyler (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

CHRISTUS Health in Tyler, TX seeks an associate to provide administrative and secretarial support for the assigned department, handling clerical and data analysis tasks. The role facilitates communication between internal and external customers and expedites interdepartmental services.

Responsibilities include maintaining attendance and payroll data, generating monthly reports from Meditech to Excel, organizing forms and supplies, and assisting with scheduling and confidential correspondence.

Qualifications

• Strong computer and data entry skills required.
• Experience with hospital software and intranet tools preferred.
• Clerical experience in healthcare settings is advantageous.

Responsibilities

• Provide administrative support to the assigned department and manage clerical tasks.
• Maintain attendance records and payroll-related data as directed.
• Prepare reports and run monthly statistics from Meditech to Excel.
• Handle communications with internal and external customers efficiently.
• Keep forms and supplies organized and ensure timely department maintenance.
• Assist with scheduling, data entry, and confidential correspondence as needed.

Skills

Infor

EPIC

Microsoft Word

Excel

PowerPoint

Intranet

Education

High school diploma or equivalent

Associate’s degree preferred

Job description

Summary:

An associate who provides administrative/secretarial support for their assigned department. Performs a variety of clerical and data analysis duties, facilitates communication between internal and external customers, and expedites interdepartmental services.

Responsibilities:

• Demonstrates effective computer skills and effective use of programs including Infor, EPIC, Microsoft Word, Excel, and PowerPoint, and the CHRISTUS intranet.
• Performs assigned department maintenance duties. Keeps work area clean and organized. Maintains departmental ordering of forms and supplies as needed.
• Maintains associate attendance records and reports identified problems/issues to department director. Completes change of status and termination forms and other correspondences of a highly confidential nature as requested.
• Assures Infor Timekeeping is maintained daily to reflect changes in schedules by the designated time. Completes payroll assignments in a timely manner. Follows through on any additional payroll requests for signature and forwarding to payroll for processing.
• Monitors email messages and posts important communications for other associates who do not have access to email.
• Maintains competencies to provide relief for surgery scheduling clerk and data specialist as needed.
• Assists department director and team leaders in the maintenance of physician preferences, policies and procedures, letters and memoranda, reports, and other special projects as needed.
• Assimilates and analyzes monthly statistical data (such as on time start, turnover time, surgery volumes, etc.) from Meditech to Excel. Forwards monthly reports to appropriate associates as directed.
• Performs other duties as assigned.

Requirements:

• High school diploma or equivalent required
• Associate’s preferred
• Secretarial and computer experience including Microsoft Office (Word, Excel, Power Point) experience required.
• One or more years clerical experience, preferably in hospitals, or an equivalent combination of training.

Work Schedule:

8AM - 5PM Monday-Friday

Work Type:

Full Time