Department Assistant - Marshall Primary Care - Requisition #215177

Infor; Marshall (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

A healthcare organization is seeking a Department Assistant for its Marshall Primary Care facility. The role involves handling administrative and clerical duties that support medical staff, maintaining effective communication with patients, and ensuring office organization. Candidates should possess strong communication skills, an associate’s degree or equivalent, and the ability to manage multiple tasks in a busy environment. This role is crucial for enhancing patient care and office productivity.

Qualifications

• Must be at least 18 years of age.
• Experience in a busy office environment.
• Ability to work independently and handle multiple tasks.
• Proficiency in various computer software programs and systems; able to work independently.

Responsibilities

• Handles administrative duties within a medical office.
• Answers incoming calls and creates appointments.
• Greets and checks in patients and assists with registration.
• Processes incoming mail and faxes.
• Verifies insurance eligibility and collects copayment.

Skills

Excellent telephone skills

Written communication

Interpersonal skills

Analytical skills

Problem-solving skills

Data extraction experience

Proficiency in computer software

Ability to prioritize tasks

Education

Associate’s degree or equivalent

Tools

Electronic calendar

Word processing software

Spreadsheets

Job description

All CDC recommended vaccines are required vaccinations at Oaklawn. Seasonally, and upon determination of Senior leadership, the Influenza Vaccine may be mandatory; in those years, compliance is required. For all vaccines, Religious Exemptions and Medical Contraindications are available.

Department Assistant - Marshall Primary Care

Job Summary: Handles administrative duties within a medical office and performs clerical duties to maintain an organized healthcare office and allow medical staff to focus on patient care. He or she also maintains a line of communication between the patient and clinical staff.

Essential Functions:

• Consistently uses an outward mindset and puts forth exemplary effort in accomplishing his/her goals and objectives in a manner that helps others to achieve their goals and objectives.
• Answers incoming calls and routes to proper destination, creates appointments, creates messages on patient’s behalf.
• Greets and checks in patients and visitors; Assists patients with registration and scheduling.
• Processes incoming mail and faxes.
  • Prepares Electronic Medical Record by scanning necessary documents.
  • Inventories, orders, and maintains all office supplies.
• Assists patients to complete documents such as intake and insurance forms.
• Directs patients when necessary.
• Confirms current patient information, ensures that the proper physician is listed.
• Verifies insurance eligibility.
• Contacts patients prior to visit for confirmation of visit, co-insurance, and copay
• Collects copay and outstanding balances on patient accounts.
• Assists with quality assurance initiatives.
• Updates patient demographics including insurance information and scans insurance card into chart.
• Evaluates daily schedules to accommodate patient flow and minimize missed appointments.
• Coordinates scheduling of incoming referrals.
• Scheduling high tech imaging appointments.
• Communicates with the clinical staff to ensure all appropriate patient information is gathered.

Minimum Qualifications: 18 years of age.

Knowledge, Skills & Abilities: Associate’s degree or equivalent formal education is preferred; excellent telephone, written communication and interpersonal skills; ability to prioritize multiple tasks while maintaining focus and effectiveness, maintaining a high productivity level to maximize the productivity of the department leader and managers; excellent analytical and problem-solving skills; experience with data extraction from multiple information systems; proficiency in a variety of computer software programs and/or systems is required, experience using email, electronic calendar, word-processing, and spreadsheets; able to work independently.

Working Conditions: Must work in a busy office and public environment while maintaining a friendly demeanor during all interactions with diverse populations of physicians, nurses, patient family members, etc. Potential exposure to blood/body fluids and contagious disease.

Physical Requirements: Constantly sit, see/visual acuity, handle/grasp/feel, talk/hear, taste/smell. Frequently walk, bend/twist. Occasionally lift/carry 1 to 25 lbs.

Marshall, 200 N. Madison, Marshall, MI 49068