Department Assistant

Stream Realty Partners; Houston (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Performance bonus

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

PTO

Holiday pay

Job summary

Stream Realty Partners in Houston seeks a Department Assistant in Property Management to support the Director and the Market with vendor contract review, event coordination, and onboarding of new properties and employees. You will assist in organizing property information, coordinating communications, and maintaining confidential records while providing comprehensive administrative support to leadership.

This role emphasizes process improvement and cross-functional collaboration within a

Qualifications

• Bachelor’s degree preferred.
• 3–5 years of experience in a similar administrative or office management role.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, especially Excel.
• Highly organized, self‑initiative, goal‑oriented, proactive.
• Attention to detail.
• Experience with project management preferred.
• Skills in scheduling and arranging appointments for the Director’s team.
• Ability to establish processes, procedures, and workflows for departmental efficiencies.
• Drive to learn and grow within the property management department.
• Alignment with Stream’s core values.
• Ability to anticipate and proactively determine others’ needs and collaborate with teammates.

Responsibilities

• Support annual SOC1 compliance audits for Property Managers.
• Organize and track property information.
• Assist in onboarding new properties and new hires.
• Coordinate marketing materials for the Property Management team.
• Plan and coordinate events and meetings.
• Provide administrative support to the Director.
• Manage vendor contract approval/execution, ensuring accuracy.
• Maintain the electronic filing system and property data.
• Track property metrics such as square footage, team allocations, utilities, and budgets.
• Coordinate meetings, schedule appointments, maintain calendars, and arrange travel itineraries and conference room reservations.
• Respond to general inquiries and maintain confidentiality.
• Follow up with PM teams on pending items.
• Assist with recognition of work anniversaries and birthdays.
• Create and curate newsletter and bulletin content.
• Keep the team organizational chart updated.

Skills

Verbal and written communication

Highly organized

Attention to detail

Scheduling

Project management

Self-initiative

Team collaboration

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Excel

Job description

Company Overview

Founded in 1996, Stream Realty Partners is a full‑service commercial real estate organization headquartered in Dallas, TX, with operations across the country. We specialize in office, industrial, retail, healthcare, land, and data center properties, handling billions in transactions annually. Our culture is built on smart, honest, nice, and passionate values.

Position Overview

The Department Assistant, Property Management supports the Director of Property Management and the assigned Stream Market in vendor contract review, event coordination, and onboarding of new properties and employees.

Responsibilities

• Support annual SOC1 compliance audits for Property Managers.
• Organize and track property information.
• Assist in onboarding new properties and new hires.
• Coordinate marketing materials for the Property Management team.
• Plan and coordinate events and meetings.
• Provide administrative support to the Director.
• Manage vendor contract approval/execution, ensuring accuracy.
• Maintain the electronic filing system and property data.
• Track property metrics such as square footage, team allocations, utilities, and budgets.
• Coordinate meetings, schedule appointments, maintain calendars, and arrange travel itineraries and conference room reservations.
• Respond to general inquiries and maintain confidentiality.
• Follow up with PM teams on pending items.
• Assist with recognition of work anniversaries and birthdays.
• Create and curate newsletter and bulletin content.
• Keep the team organizational chart updated.

Qualifications

• Bachelor’s degree preferred.
• 3–5 years of experience in a similar administrative or office management role.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office, especially Excel.
• Highly organized, self‑initiative, goal‑oriented, proactive.
• Attention to detail.
• Experience with project management preferred.
• Skills in scheduling and arranging appointments for the Director’s team.
• Ability to establish processes, procedures, and workflows for departmental efficiencies.
• Drive to learn and grow within the property management department.
• Alignment with Stream’s core values.
• Ability to anticipate and proactively determine others’ needs and collaborate with teammates.

Benefits

Competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on factors such as skill set, experience, qualifications, location, and other job‑related reasons.

EEO Statement

Stream is an equal‑opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.