Department Administrator, Supervisor

Rutgers University; New Brunswick (NJ); On-site; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Department Administrator for its Center for Molecular and Behavioral Neuroscience. This pivotal role involves overseeing administrative and personnel functions, managing human resources, and ensuring smooth operations within a fast-paced, collaborative environment. The ideal candidate will possess strong organizational and communication skills, along with a bachelor's degree and relevant administrative experience. Join a dynamic team where your contributions will be vital to supporting academic programs and enhancing operational efficiency in a vibrant university setting.

Qualifications

• Requires a bachelor's degree or equivalent experience in administration.
• Minimum of two years in an administrative role with strong communication and organizational skills.

Responsibilities

• Oversee administrative functions and operations of the Center.
• Manage human resources, payroll, and supervise staff.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Computer Literacy

Education

Bachelor's Degree

Tools

MS Office Suite

Cornerstone

Tableau

Infosilem Data Collection Utility

Course Scheduling System

REGIS

ROCS

RAPSS

Researcher's Dashboard

HCM

ECRT

Grad Portal

Sakai

Canvas

Job description

Position Summary:

Rutgers University-Newark (RU-N), an urban public research university and anchor institution located in Newark, New Jersey, is seeking a Department Administrator SPVR for the Center for Molecular and Behavioral Neuroscience (CMBN). Reporting to the Co-Director of CMBN, this Department Administrator is responsible for the administrative, personnel, and business functions of CMBN.

This position is responsible for, but not limited to, the following:

• Coordinating and overseeing administrative functions and operations.
• Managing human resources and payroll.
• Supervising Center staff.
• Responsibility for funds, including restricted, unrestricted, grant, and faculty projects.
• Reconciling accounts.
• Overseeing support for academic programs.
• Must be able to work in a fast-paced, deadline-driven, stakeholder-focused team environment and skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University community.

Minimum Education and Experience:

• Requires a bachelor's degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration.
• Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy.

City: Newark

State: NJ

Equipment Utilized:

• Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Infosilem Data Collection Utility (DCU), Course Scheduling System, REGIS, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, SASN appointments system, Grad Portal, Sakai, Canvas, and knows or will learn any and all systems Rutgers University (RU) uses for human resources and payroll, budget, academic and student support, proposal submissions, grants management and accounting, travel and expense reimbursement, parking, procurement, telephones, recruitment, performance management, absence reporting, course scheduling, facilities and space management, web and social media; and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.

Physical Demands and Work Environment:

• Fast-paced, deadline-driven, stakeholder-focused, confidential team environment with the requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University community.
• Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand continually.

Posting Number: 25ST0494