Department Administrator, Myeloma and Transplant and Cellular Therapy

University of Miami; Miami (FL); On-site; USD 90,000 - 120,000; Full time

Job summary

University of Miami is seeking a Department Administrator for Myeloma and Transplantation Cell Therapy within the UHealth Campus. The role leads administrative operations, supports strategic planning, and ensures quality controls for a high-revenue clinical division with 16 faculty and 23 advanced practice providers.

The administrator will collaborate across Sylvester Comprehensive Cancer Center, Oncology Service Line, and Myeloma Institute to enhance academic, clinical, and research activities,

Qualifications

• Bachelor's degree required in a relevant field.
• Minimum 5 years of relevant experience.
• Ability to lead department operations and drive strategic goals.
• Strong skills in performance management and staff development.

Responsibilities

• Provide leadership in developing business strategies and tactics for market growth.
• Head performance management processes for employees and physicians.
• Guide managers in developing skills and implementing performance practices.
• Support workforce development and conduct needs assessments for training.
• Oversee division practices, ensuring quality improvement and adherence to policies.
• Collaborate with hospital and center leadership to advance clinical programs and space planning.
• Coordinate faculty recruitment, reappointments, and compensation planning with leadership.
• Monitor clinical effort, billing, and cost allocations across the division.

Skills

Leadership

Strategic planning

Performance management

Staff development

Interpersonal skills

Budgeting

Decision making

Education

Bachelor's degree in relevant field

Job description

Current Employees:

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The University of Miami/UHealth Department of Medicine has an exciting opportunity for a Full Time, Department Administrator, Myeloma and Transplant and Cellular Therapy to work in the UHealth Campus.

Core Summary

The Administrator performs administrative work in conjunction with other department administrators to provide leadership to specific functional areas within the organization that have large FTE counts or significant total revenue figures.

Core Responsibilities.

• Provides leadership in developing business strategies and tactics to support the goals of the division and overall Health System's strategic plans for market growth and development.
• Heads performance management processes and outcomes for employees and physicians.
• Guides managers in developing skills in and implementation of performance management practices.
• Supports professional development of the workforce. Performs needs assessments to determine continuing education needs of staff. Monitors staff and physician satisfaction.
• Provides administrative oversight to the division's practices, supporting the employment of quality improvement processes.
• Pursues the spread of best practice in operations, consistent with overall network goals.
• Directs the planning and strategic formation of the clinical program's goals.
• Directs the development of policies and procedures for network-wide use in the clinical activities of the practices. Analyzes and reviews financial and productivity reports.
• Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures.
• Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Core Qualifications.

• Bachelor's degree in relevant field
• Minimum 5 years of relevant experience

Knowledge, Skills, and Attitudes:

• Ability to direct, manage, implement, and evaluate department operations.
• Ability to establish department goals and objectives that support the strategic plan.
• Ability to lead, motivate, develop, and train others.
• Ability to maintain effective interpersonal relationships.
• Ability to exercise sound judgment in making critical decisions.
• Commitment to the University's core values.
• Any relevant education, certifications and/or work experience may be considered

Department Specific Functions:

The Department Administrator will provide expertise and manage the day to day operations for the Divisions of Myeloma and Transplantation Cell Therapy which include 16 faculty, 23 advanced practice providers. The combined divisions produce annual clinical revenue of approximately $10.2M and approximately 15K ambulatory visits.

• Collaborate with Sylvester Comprehensive Cancer Center (SCCC), Oncology Service Line (OSL), and Myeloma Institute leaders to enhance academic, clinical, and research practice in plasma cell malignancies and myeloma: Implement strategies for the Transplantation & Cellular Therapy (TCT) division on improving Chimeric Antigen Receptor (CAR) T-cell therapies and outcomes.
• Collaborate with hospital leadership to ensure continued accreditation of transplant programs.
• Collaborate with the Sr. Department Administrator and SCCC on space allocation including research labs, Leadership offices, as well as administrative areas.

Manage faculty related processes:

Collaborate with SCCC, OSL, Physician Recruitment, and senior Department of Medicine leadership on PSGC submissions, recruitment packages, offer letters, and compensation plan proposals. Ensures fair standards and equity across divisions.

Coordinate with Office of Faculty Affairs and Chair's Office Leadership on: Annual reappointments

Non-reappointments

Investigations

FTE and salary reductions

FMLA requests

Voluntary Appointments

Medical faculty certificates

Board exemptions

Department of Medicine Faculty Recruitment Tracker

Manage the physician compensation plan for both faculty and staff physicians:

Provide oversight and guidance on provider clinical effort (CFTE) requirements.

Track and monitor actual vs target wRVUs.

Review and ensure internal effort distribution reports (CARTO- Clinical Administrative Research Teaching & Other) are accurate and updated on a monthly basis. Ensure EDR, LDR, PAA's and costing allocations are completed and consistent with the CARTO.

Produce variance reports related to division charges and collections, and physician work RVUs.

Collaborate with DOM Finance and SCCC Finance on calculation and invoicing of monthly clinical loss per individual MOUs for faculty and