Dental Practice Lead

Bright Direction Dental LLC; Traverse City (MI); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

401(k) with company match

Job summary

Garfield Dental Group in Traverse City, MI seeks a full-time Practice Lead to oversee day-to-day operations, front-office leadership, and coordination with the clinical team. The role focuses on patient experience, staff accountability, and financial health of the practice.

The ideal candidate is professional, organized, and an excellent communicator, leading front desk staff and collaborating with clinical colleagues to maintain an efficient and positive work environment.

Qualifications

• Proven experience in a front desk or administrative role in a dental office.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Knowledge of dental terminology, procedures, and insurance processes.
• Proficient in using dental office software and general office applications.

Responsibilities

• Lead day-to-day operations of the dental practice and ensure front office coordination.
• Monitor production and collection metrics and support staff and providers.
• Conduct staff meetings and performance reviews with Area Manager.
• Greet patients, manage appointments, and handle payments and chart accuracy.
• Ensure end-of-day financial reconciliation and smooth office workflow.

Skills

Front desk experience

Organizational skills

Communication skills

Dental terminology

Dental software

Education

High school diploma or equivalent

Tools

Dental office software

Job description

Garfield Dental Group is seeking an enthusiasticFull-TimePractice Lead to join our team. This role is responsible for the overall day-to-day operations and performance of the dental practice. This role provides on-site leadership, ensures front office and coordination functions are completed accurately, monitors production and collection goals, and supports providers and staff in maintaining an efficient and positive work environment. The Practice Lead plays a critical role in team accountability, patient experience, and financial health of the office.

The ideal candidate is professional, compassionate, highly organized, and an excellent communicator. This individual sets the standard for front desk performance, patient interactions, and teamwork. As a working lead, they guide and support front desk staff while collaborating closely with clinical team members.Patient care and meeting patient needs are the top priorities for all employees.

Garfield Dental Group

2815 N. Garfield Rd. Traverse City, MI. 49686

Office Schedule

• Monday 8:00 AM - 4:30 PM
• Tuesday 8:00 AM - 4:30 PM
• Thursday 8:00 AM - 4:30 PM

Responsibilities

Practice Leadership and Accountability

• Assume responsibility for the day-to-day success and performance of the practice.
• Maintain visibility into all staff roles, responsibilities, and task completion.
• Lead daily morning huddles and ensure preparedness of schedules, metrics, and priorities.
• Schedule and lead monthly staff meetings in partnership with the Area Manager.
• Partner with Area Manager to conduct staff performance reviews.
  

Staffing and Team Development

• Train and onboard new team members.
• Approve staff time off requests.
• Coordinate coverage for vacations, illnesses, and unexpected absences.
• Partner with Area Manager on staffing needs and workload balance.

Financial and Performance Management

• Monitor and drive production and collection goals for the practice.
• Process payroll and ensure timekeeping accuracy.
• Track production, collections, hygiene performance, treatment acceptance, and appointment failures.
• Manage outstanding accounts receivable and oversee collections efforts.
• Ensure accurate end-of-day balancing and timely cash deposits.

Operational Management

• Partner with Operations Team to manage building or facility issues and coordinate maintenance or vendor services.
• Partner with Operations Team to maintain and monitor schedules to ensure staffing is appropriate. Partner with area manager when needed.

Front Office and Treatment Coordination Duties

(Performed directly and/or delegated as needed)

• Greet and check in patients in a professional and welcoming manner.
• Answer phones and manage patient communications.
• Schedule, confirm, and adjust appointments.
• Meet with new patients to review treatment plans and financial options.
• Post patient charges and collect payments accurately.
• Verify chart entries for completeness and accuracy.
• Prepare route slips and daily documentation.
• Work recall lists and unscheduled treatment plans.
• Ensure end-of-day financial reconciliation is completed

Qualifications

• Proven experience in a front desk or administrative role, preferably in a dental office.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Knowledge of dental terminology, procedures, and insurance processes.
• Proficient in using dental office software and general office applications.
• High school diploma or equivalent

Physical Requirements

• Ability to lift up to 15-30 pounds occasionally.
• Full-time employees (30+ hours per week) are eligible for medical, dental, vision, and life insurance coverage, as well as access to a variety of voluntary benefits.
• Full-time employees are eligible for paid time off and holiday pay.
• Part-time employees working 16+ hours per week are eligible for paid time off.
• All employees may participate in our 401(k) retirement savings plan, which includes a company match.

Bright Direction Dental is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to abide by these principles and mandates. Bright Direction Dental prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, traits associated with race, creed, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Bright Direction Dental conforms to the spirit as well as to the letter of all applicable laws and regulations.