Dental Office Manager

Puzzle Solutions Holdings LLC; Bloomingdale (IL); On-site; USD 70,000 - 85,000; Full time

Job summary

A leading dental practice is looking for a Dental Office Manager in Bloomingdale, IL. This position oversees daily operations, manages staff, and ensures patient care standards are met. Join a supportive environment that prioritizes both employee and patient experiences, offering benefits and opportunities for growth.

Benefits

401(k) matching

Health, dental and vision insurance

Paid time off

Employee discounts

Referral program

Opportunities for personal growth

Comprehensive benefits package

Work-life balance

Qualifications

• Experience managing a dental office operation is preferred.
• Knowledge of dental software is preferred.

Responsibilities

• Oversee daily office operations including scheduling and team coordination.
• Manage front desk and clinical staff including training and performance.
• Monitor financial performance and ensure compliance with regulations.

Skills

Bilingual skills

Trustworthiness

Growth mindset

Goal-oriented

Tools

Dentrix

Dentrix Ascend

Job description

Position Overview

Now Hiring: Dental Office Manager

Job Type:Full Time

Salary Range: $70,000 - $85,000 annually.

Location:Bloomingdale, IL

Company:Confidential

What’s In It for You:

• 401(k) matching.
• Health, dental and vision insurance.
• Paid time off.
• Employee discounts.
• Referral program.
• A supportive, inclusive, and fun work environment.
• Opportunities for personal and professional growth within a well-established practice.
• Competitive compensation and a comprehensive benefits package.
• Work-life balance.

Who We Are:

We believe that dental care should go beyond exceptional clinical expertise—it should also provide a relaxing and stress-free experience for employees. We create an environment that prioritizes employee experience as much as the patient experience.

With locations serving vibrant communities, including Chicago and Bloomingdale, we are not just a dental practice but a place where we treat every team like family. We are passionate about empowering our team members to grow and succeed while delivering outstanding care to every smile that walks through our doors. Together, we build meaningful connections, foster a supportive culture, and leave a positive impact on our employees’ lives.

Job Summary:

The Dental Office Manager is responsible for overseeing the day-to-day operations of the office, ensuring that the office runs smoothly and efficiently. The Dental Office Manager will manage office staff, handle patient relations, and ensure all administrative processes align with the company’s standards for exceptional service and comfortable care. This position plays a critical role in maintaining an organized, productive, and patient-focused environment.

What You’ll Do:

• Oversee daily office operations, including scheduling, workflows, and team coordination.
• Ensure functionality of office equipment, systems, and address maintenance needs.
• Hire, train, and manage front desk and clinical staff, including scheduling and performance.
• Address patient concerns, optimize patient experience, and resolve disputes diplomatically.
• Monitor financial performance, assist with billing, and manage office incentive program.
• Ensure compliance with dental regulations, HIPAA, and office policies.
• Maintain staff records, certifications, and compliance documentation.
• Report regularly to COO on office performance and key metrics.
• Coordinate with vendors and manage office facilities and external provider relationships.
• Identify operational improvements and participate in special projects for office growth.

What You’ll Need:

• Experience managing a dental office operation is preferred.
• Knowledge of dental software (Dentrix, Dentrix Ascend, etc.) is preferred.
• Bilingual skills (a plus).
• Honest & Trustworthy: You always do what’s best for the team and the patient.
• Humble & Hungry: You bring a “how can I help?” attitude and a willingness to learn.
• Growth-Minded: You’re always looking to expand your skills and knowledge.
• Grateful: You appreciate the impact you have on patients’ lives.
• Goal-Focused: You know what you want to accomplish and go after it

Pay Range

USD $70,000.00 - USD $85,000.00 /Yr.