Degree Audit and Graduation Specialist

Rhode Island College; Providence, Northern (RI, KY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Health and Wellness – Medical, Dental,

Job summary

Rhode Island College is seeking a Degree Audit and Graduation Specialist to manage the PeopleSoft advisement module and ensure accurate degree audits for all students. You will monitor progress toward degree completion, conduct final audits, and process graduation applications while supporting faculty, advisors, and administrators with interpretation of degree requirements.

Responsibilities include maintaining student records in the SIS, applying curriculum changes, and assisting with graduation

Qualifications

• Understanding of FERPA laws and regulations.
• Strong written and oral communication skills.
• Analytical, planning and organizational abilities.
• Able to work with diverse campus personnel in a team setting.
• Commitment to student success and service orientation.

Responsibilities

• Manage PeopleSoft academic advisement module for programs, majors and minors.
• Monitor degree audits from matriculation to completion and handle substitutions or changes.
• Perform final degree audits and notify students/advisors of outstanding requirements.
• Meet with students to discuss audits and progress toward graduation.
• Process graduation applications and provide updates to Registrar.
• Assist advisors, chairs and staff on interpreting the advisement report.

Skills

FERPA knowledge

Excellent communication

Analytical skills

Team-oriented

Student-centered service

Education

Bachelor’s degree

Tools

PeopleSoft

Job description

• Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.
• The College requires that all applicants and employees be able to perform the essential functions of the job and will explore reasonable accommodations for individuals with disabilities.

Posting Number

Posting Number NC00896

Position Title

Position Title Degree Audit and Graduation Specialist

Division

Division Student Success Division

Department Name

Department Name Office of the Registrar

Position Type

Position Type Staff - Non Classified

Position Overview

Reporting to the Assistant Registrar, the Degree Audit and Graduation Specialist supports student progress and success by managing the PeopleSoft academic advisement system and ensuring accurate degree audits, academic program requirements, and student records. The position monitors student progress toward degree completion, conducts final degree audits, processes graduation applications, and supports graduation and commencement activities. The specialist serves as a key resource for students, faculty, advisors, and administrators by interpreting academic requirements, policies, and procedures and resolving individual student issues. The role also requires maintaining confidentiality and compliance with FERPA while providing timely, professional, and customer-focused support to the college community.

Primary Purpose

The Degree Audit and Graduation Specialist will manage the PeopleSoft academic advisement module including building, implementation and maintenance of programs, majors, minors for all students. Monitor student progress toward degree completion and conduct the final degree audit. Administer academic policies related to graduation honors, academic dismissal and probation. Provide information on college policies and procedures to students, faculty, administrative offices and other members of the college community.

• Build, implement, and maintain the College’s Student Information System – PeopleSoft’s academic advisement module and ensure all assigned academic advisement reports (AARs) are accurate and up-to-date.
• Monitor student degree audits from matriculation to completion (additions, course substitutions, change of major, withdrawals, failures, etc.).
• Perform final degree audits and confirm eligibility for students who apply for graduation, providing notification of any outstanding degree requirements to both the student and advisor.
• Meet with students who have questions or concerns about their audit and progress towards graduation.
• Process graduation applications for assigned students and regularly provide graduation list updates to the Registrar.
• Assist academic advisors, chairs, faculty, staff and students on how to read, interpret and use the academic advisement report including degree, major, and general education requirements.
• Provide effective and timely communication and customer service to all constituents by responding promptly and professionally to inquiries received via email, phone, or in person from students, faculty, and staff.
• Research, address and provide timely follow-up with students, advisors, chairs and deans regarding individual student issues/situations.
• Responsible for properly maintaining student and academic records in the College’s SIS – PeopleSoft.
• Stay informed of curriculum changes per academic affairs, and monitor effective dates and catalog changes to regularly apply changes/criteria that will best serve students.
• Support the Registrar’s office with all graduation and commencement activities.
• Maintain confidentiality of student records and meetings with students in accordance with FERPA laws and regulations.

Occasional Duties

Perform other duties and responsibilities as assigned by the Assistant Registrar and/or Registrar.

Required Skills, Knowledge, and Abilities

• Fundamental understanding of FERPA laws and regulations.
• Excellent communication skills (both written and oral) and effective interpersonal skills.
• Demonstrated analytical, planning and organizational skills.
• Ability to work well with a variety of campus personnel, and function in a team-oriented environment.
• Demonstrated commitment to student success and a student-centered approach to providing service and resolving student issues.

Required Qualifications

Education: Bachelor’s degree.

Experience: Two years of experience with records, registrar, and/or academic advising in a higher education institution.

Preferred Qualifications

• Experience with student system degree audit modules such as PeopleSoft.

Does this position have Direct Reports?

Does this position have Direct Reports? No

Environmental Conditions

The employee is not exposed to known adverse environmental conditions.

FLSA

FLSA Exempt

Salary Grade

Salary Grade 12NC

Full Time / Part Time

Full Time / Part Time Full-time

Proposed Starting Salary Range

Proposed Starting Salary Range $70,000-75,000

Work Schedule

Monday-Friday
8:30am – 4:30pm

Full-time employees enjoy an array of benefits including:

• Health and Wellness – Medical, Dental & Vision
• Wellness Incentives and Rewards
• Paid time Off – Vacation, Sick & Holiday
• Disability and Insurance Benefits
• Education Benefits – Tuition waivers for RIC , CCRI & URI
• Please be advised that the college is unable to provide visa sponsorship for this position. Candidates must have authorization to work in the US without the need for employer sponsorship.
• The College requires that all applicants and employees be able to perform the essential functions of the job and will explore reasonable accommodations for individuals with disabilities.

EEO Statement

Rhode Island College is an equal opportunity employer. The institution does not discriminate on the basis of race, color, national origin, sex, disability religion, age, veteran status, or any other protected status under applicable law. Rhode Island College is committed to maintain a workplace and educational environment that supports equal opportunity, professionalism and respectful engagement for all community members.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have an earned bachelor's degree?
  • yes
  • no
• * Do you have two years of experience with records, registrar, and/or academic advising in a higher education institution?
  • Yes
  • No

Required Documents

• Resume
• Cover Letter

Optional Documents

Rhode Island College
600 Mount Pleasant Avenue
Providence, RI 02908
[phone]
www.ric.edu