Defense Travel Specialist

Bering-Alaka'ina Holdings, LLC; Pearl City (HI); On-site; USD 85,000 - 88,000; Full time

Benefits offered by this job

401K with company match

Medical, dental, disability, and life

Tuition reimbursement

Paid time off

11 paid holidays

Job summary

Bering-Alaka’ina Holdings, LLC is seeking a Defense Travel Specialist to provide financial and travel support to a government customer at Joint Base Pearl Harbor-Hickam, Hawai'i. You will assist the ODTA by analyzing reports from subordinate units, ensuring accurate organizational data, and managing DTS travel authorizations and related settlements.

The role requires DoD financial systems experience, strong data analytics, and proficiency in MS Office. U.S.

Qualifications

• Experience with DoD financial management operations and related systems.
• Proficiency in data analytics and DoD fiscal processes.
• Strong MS Office skills and clear communication.

Responsibilities

• Support the FDTA by tracking LOAs and cross-organization routing lists.
• Review and process DTS-related documents and forms monthly.
• Verify actions were completed within DODFMR timeframes.
• Prepare DD Form 577 and submit for follow-on processing.
• Maintain and archive forms, ensuring currency.
• Notify users of roles and required training.
• Assist as NDEA for travel authorizations and settlements.
• Update DTS profiles for military and civilian personnel.
• Collect KSDS for transport and reimbursement testing.
• File SOU and training certificates for government personnel.
• Identify GTCC training needs and monitor delinquent accounts.
• Generate monthly briefs for APC review.

Skills

DoD financial management

CFMS

STARS-FL

SABRS

Data analytics

Fiscal law

Navy Financial Systems

Microsoft Word

Microsoft Excel

PowerPoint

English fluency

Tools

CFMS

STARS-FL

SABRS

Job description

Bering-Alaka’ina Holdings, LLC is looking for a Defense Travel Specialist to provide financial and travel support services to our government customer located in Joint Base Pearl Harbor-Hickam, Hawai'i.

Support the Organization Defense Travel Administrator (ODTA) by extracting, reviewing, and analyzing ODTA reports from 24 subordinate units to verify the accuracy and completeness of the organizational hierarchy, routing lists, and organizational groups from subordinate units (approximately 20 transactions per day).

DESCRIPTION OF RESPONSIBILITIES:

• Perform the following tasks for the Finance Defense Travel Administrator (FDTA):
  • Track the creation of, providing revisions to, or deleting Lines of Accounting (loas), budget labels, and cross-organization loas to include cross-organization routing lists (approximately 10 transactions per quarter).
  • Perform rollover reviews of annual fiscal year loas and budget labels to identify and recommend what funds should or should not be rolled over from one fiscal year to the next, in accordance with the DODFMR (approximately 250 times per quarter).
• On a monthly basis, extract, analyze, and disseminate various DTS reports such as dormant authorizations and settlement vouchers for subordinate units for review and disposition action.
• Follow-up on subordinate units to verify if the required actions were completed within timeframes prescribed in the DODFMR.
• Upon receipt, ensure that end user Appointment/Termination Record – Authorized Signature DD Form 577 are prepared correctly and submitted to the ODTA for follow-on processing action (approximately 50 per month). End users may include government and contractor personnel, as well as personnel from 24 subordinate units.
• On a monthly basis, retain and archive these forms and revalidate their currency.
• Inform end users of assigned roles and associated training requirements to be completed prior to system role access being granted.
• Obtain, attach, and file end user training certificates evidencing the completion with the applicable DD Form 577.
• Be designated as a Non-DTS Entry Agent (NDEA) for all customer and subordinate units requiring use of a Centrally Billed Account (CBA) for travel purposes, and shall utilize DTS to prepare travel authorizations and associated settlement vouchers in accordance with Joint Travel Regulations (approximately 10 per quarter). At no time shall the NDEA approve DTS travel authorizations or vouchers or certify cbas or individual Government credit card invoices for payment.
• Extract & analyze DTS User Listing Reports and ensure required data entry actions to update DTS profiles are completed for military and civilians. Approximately 30 profile updates per month for 24 subordinate units.
• Gather, compile, and package approximately 20 Key Supporting Documents (ksds) a month in support of Transportation of People (TOP), Transportation of Things (TOT), Reimbursable Work Orders and Civilian Pay & Labor sample testing for 24 subordinate units.
• On a monthly basis, obtain, file, and maintain the Statement of Understanding (SOU) and complete initial and refresher training certificates for approximately 40 government personnel.
• Identify and notify government personnel who need to complete GTCC initial or refresher training for 24 subordinate units.
• On a monthly basis, utilize Citi Direct to extract, analyze, and disseminate GTCC delinquent account status reports and misuse or abuse reports to the government representative. After review by the government representative, disseminate reports to 24 subordinate units Agency Program Coordinators (APC).
• Actively follow up on these reports to verify if required actions have been completed and reported within timeframes prescribed.
• Identify, calculate, and report the dollar value and number of delinquent accounts.
• Prepare and submit briefs monthly for the APC’s review and disposition.
• Other duties as assigned.

REQUIRED SKILLS AND EXPERIENCE:

• Must have a good working experience with Department of Defense financial management operations and be technically proficient in the systems employed in executing its core mission.
• Representative programs and systems include but not limited to: CFMS, STARS-FL, and SABRS.
• Must have demonstrated expertise in data analytics, knowledge in Department of Defense Appropriations, Fiscal law, and Department of the Navy Financial Systems.
• Must have high degree of competence in use of Microsoft Applications such as Word, Excel, and Power Point, and skills in oral, and written communication.
• Must be fluent in the English Language.

REQUIRED CITIZENSHIP AND CLEARANCE:

• Must be U.S. Citizen.
• Must have an active Secret clearance.

COMPENSATION DETAILS:

• $85,000.00 - $88,000.00
• The compensation range or hourly rate provided is a good faith estimate at the time of posting. Final compensation will be determined based on qualifications, experience, skills, internal equity, market conditions, and applicable laws.

Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We not illegally discriminate in employment decisions on the basis of any protected categories. We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations.

Bering-Alaka`ina Holdings, LLC is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses and includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; Kūpono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; Kīkaha Solutions, LLC; and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com

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