Administrative Specialist IV

Bering-Alaka'ina Holdings, LLC; Arlington (VA); On-site; USD 89,000 - 93,000; Full time

Benefits offered by this job

401K with company match

Medical, dental, disability, and life"

Tuition reimbursement

Paid time off

11 paid holidays

Job summary

Bering-Alaka`ina Holdings, LLC is seeking an Analyst Specialist IV to provide comprehensive administrative and operational support for a government client in Arlington, Virginia. The role requires strong organizational and data-management skills, proficiency with Microsoft Office, and the ability to handle confidential information.

Responsibilities include calendar management, report preparation, data tracking, and coordinating communications across departments.

Qualifications

• Six (6) years of general experience required.
• Experience supporting government or corporate customers preferred.
• Ability to manage calendars, correspondence, and reports with accuracy.
• Proven ability to handle confidential information and work with diverse teams.

Responsibilities

• Provide administrative and operational support across functions as assigned.
• Prepare reports, briefing materials, and other documents as requested.
• Maintain calendars for senior management and coordinate meetings.
• Develop and maintain tracking systems and databases with accuracy.
• Communicate professionally with all levels of management and clientele.
• Ensure data integrity and timely completion of tasks.

Skills

Administrative experience

Data management

Microsoft Office

Strong communication

Education

Associates Degree

Tools

Microsoft Office Suite

Job description

Bering-Alaka`ina Holdings, LLC is looking for an Analyst Specialist IV to provide support for our government customer in Arlington, Virginia.

DESCRIPTION OF RESPONSIBILITIES

• Responsible for performing administrative tasks in support of various functions.
• Applies entry level skills and knowledge that relate to general administrative duties.
• Performs specialized administrative duties in the areas of procurement, safety, security, communications, quality management, human resources, travel, accounting, finance, office management, property, and other similar specialized tasks.
• Can easily use normal office equipment such as fax machines, computer/laptop.
• Typical duties include answering phones, sorting mail, preparing correspondence, filing, copying documents, calendar management, travel arrangements, data management, special projects, word processing, meeting planning, editing, and proofreading skills.
• Performing and coordinating administrative duties which include manufacturing, preserving, retrieving and finally integrating information both for staff and customers.
• Preparing reports, correspondences, fiscal budgets and other such required documentations for the organization.

Administrative and Operational Support

• Provide administrative and operational support across a variety of functions as assigned
• Respond to inquiries and requests in a timely and professional manner
• Maintain confidentiality of sensitive information

Reporting and Data Management

• Prepare reports, briefing materials, and other documents as requested
• Provide guidance and feedback to clientele
• Maintain required statistical data with accuracy
• Prepare and track customer service survey data

Calendar and Schedule Management

• Maintain accurate calendars for Senior Management
• Coordinate with relevant Department offices to schedule appointments
• Make necessary arrangements for meetings, conferences, and events
• Ensure all participants receive timely notifications and required materials

Database and Tracking Systems

• Develop, maintain, and disseminate accurate and up-to-date tracking mechanisms
• Monitor and update databases on an ongoing basis
• Update and maintain personnel databases
• Ensure data integrity and accessibility

Research and Analysis

• Conduct research on assigned topics
• Analyze information and prepare summaries
• Identify trends and provide recommendations
• Other duties as assigned by Supervisor.

Communication Skills

• Demonstrate strong writing, editing, and analytical skills
• Facilitate team collaboration and coordination
• Communicate clearly and professionally with all levels of management

Customer Service

• Interact effectively with management officials at all levels of the Bureau of Global Talent Management (GTM) and client bureaus
• Function efficiently in a fast-paced environment
• Deliver excellent customer service consistently

Analytical Capabilities

• Respond promptly to a wide variety of issues
• Analyze interrelationships between subject areas and customer requirements
• Recommend viable alternatives to the corresponding HR office and/or client bureau management

Independence and Adaptability

• Work as a self-starter with minimum supervision
• Adapt and respond to differing instructions and programs
• Manage multiple priorities simultaneously

Interpersonal and Coordination Skills

• Demonstrate excellent interpersonal and organizational skills
• Liaise with program administrators and program managers to ensure program event details are coordinated
• Build and maintain effective working relationships

Technical Proficiency

• Demonstrate proficiency with Microsoft Office suite, particularly Outlook, Word, and Excel
• Learn and utilize Department-specific systems as required

REQUIRED DEGREE/EDUCATION/CERTIFICATION

Associates Degree

REQUIRED SKILLS AND EXPERIENCE

• Six (6) years of general experience.

REQUIRED CITIZENSHIP AND CLEARANCE

• U.S. Citizen
• Must have an active Secret Clearance

COMPENSATION DETAILS

• $89,000.00 - $93,000.00
• The compensation range or hourly rate provided is a good faith estimate at the time of posting. Final compensation will be determined based on qualifications, experience, skills, internal equity, market conditions, and applicable laws.

Bering-Alaka`ina Holdings, LLC is a fast-growing government service provider. Employees enjoy competitive salaries. Eligible employees enjoy a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

We are an Equal Opportunity/Affirmative Action Employer of individuals with disabilities and veterans. We not illegally discriminate in employment decisions on the basis of any protected categories. If you are a person with a disability and you need an accommodation during the application process, please request accommodation. We E-Verify all employees.

As a part of BSNC, Bering- Alakaina Holdings gives hiring, promotion, training, and retention preference to BSNC shareholders, descendants and shareholder spouses who meet the minimum qualifications for the job. Qualified job candidates will generally be considered in the following order: BSNC shareholders, descendants, shareholder spouses, current employees, and outside candidates. The BSNC Shareholder Development department tracks and monitors the implementation of the Shareholder Hire Preference across its operations.

Bering-Alaka`ina Holdings, LLC is comprised of industry-recognized government service firms designated as Alaska Native Corporation (ACN)-owned and 8(a) certified businesses and includes Ke`aki Technologies, LLC; Laulima Government Solutions, LLC; Kūpono Government Services, LLC; Kapili Services, LLC; Po`okela Solutions, LLC; Kīkaha Solutions, LLC; and Pololei Solutions, LLC.

For additional information, please visit www.beringalakaina.com

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