Deed & Title Review Specialist

Churchill County; Fallon (NV); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Nevada PERS retirement

Full medical, dental, vision insurance

Paid vacation and sick leave

Job summary

Churchill County is seeking a Deed & Title Review Specialist to maintain accuracy of property ownership, parcel information, and GIS mapping. This full-time role collaborates with appraisal staff, county departments, and the public to safeguard the integrity of property records and related databases.

The ideal candidate will have strong analytical skills and experience in records management, legal documents, and mapping.

Qualifications

• Associate’s degree with coursework in business, finance, accounting, or related field and two years admin/finance/legal experience.
• Ability to read and interpret legal descriptions, deeds, and cadastral maps.
• Experience with GIS mapping and property records is a plus.
• Strong attention to detail and analytical skills.

Responsibilities

• Audit and verify ownership records and parcel data for accuracy.
• Review deeds, title documents, and maps for completeness.
• Maintain GIS parcel database and property records.
• Assist with data entry and report generation.
• Respond to public inquiries regarding parcels and assessments.

Skills

Legal descriptions

GIS mapping

Data research

Records management

Analytical skills

Education

Associate’s degree in business, finance, accounting, or closely related field

Tools

GIS software

Job description

JOIN OUR TEAM AS A DEED & TITLE REVIEW SPECIALIST

Do you enjoy researching complex issues and working with detailed records? Churchill County is seeking a Deed & Title Review Specialist to play a critical role in maintaining the accuracy of property ownership, parcel information, legal descriptions, and GIS mapping records throughout the County.

In this specialized position, you will review deeds, title documents, maps, parcel splits, and other legal records to ensure property information is accurately recorded and maintained. Working closely with appraisal staff, County departments, and the public, you will help safeguard the integrity of the County's property records while maintaining ownership data, parcel maps, assessment information, and related databases.

The ideal candidate will have strong analytical skills, exceptional attention to detail, and the ability to interpret legal descriptions, deeds, maps, and technical documents. Experience in administrative, accounting, finance, legal, title, mapping, or records management work will provide a strong foundation for success in this role. If you are looking for a meaningful career where accuracy, critical thinking, and public service come together, we encourage you to apply and become an integral part of the Assessor's Office team.

As a full-time, regular position, the person hired would be enrolled in the Nevada PERS retirement system. In addition to the salary paid, the county contributes an additional 36.75% into PERS on the employee's behalf. In addition, the employee will not contribute to Social Security, resulting in an additional 6% in take-home pay. The county also pays 100% for employee-only medical, dental, vision and life insurance premiums. An employee in this position will also receive full accruals of vacation leave (8 hours per month) and sick leave (10 hours per month), in addition to 8 hours of pay for 12 paid holidays.

POSITION SUMMARY

Provides technical support to appraisal staff by reviewing appraisal documents, legal documents, maps and maintaining a variety of related records, databases and GIS maps. Performs data research, input and verification, and maintains a variety of related records and documents; may provide direction and work assignment to the Assessor Operations Specialist.

DISTINGUISHING CHARACTERISTICS

This class is distinguished from other County classifications in that incumbents provide experienced technical support, including the performance of appraisal data research and verification. While the incumbent is not an appraiser, sufficient skill has been developed through a combination of training and experience to perform these duties. This class is distinguished from the Assessor’s Operations Specialist classification in that the latter performs specialized support functions for the Assessor’s Office.

This job description indicates, in general, the nature and levels of work, knowledge, skills, abilities and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

• Demonstrates regular, reliable and punctual attendance.
• Audit incoming and outgoing data for accuracy, completeness and quality.
• Receive maps and other documents for review; ensure that they are complete and contain required information for submittal and review.
• Maintain accurate ownership and addresses of all records in the county.
• Assign parcel numbers and maintain accurate descriptions for all improved and unimproved parcels in the county.
• Manages activities related to the production and maintenance of real property title records and maps for all properties throughout the County.
• Ensures the accuracy of tax parcel information as determined from official records of the County Recorder.
• Maintains the GIS parcel database, ownership and address records, and other property related information.
• Review legal documents involving parcel splits and combinations, transferring data to appropriate parcels.
• Perform a wide range of specialized technical support duties for real and personal property appraisal.
• Process personal property declarations and assign life categories to business assets.
• Uses a computer to enter data, develop and manage databases and/or spreadsheet files and report formats.
• Contributes to the efficiency and effectiveness of the office's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• May train others in work procedures, direct the work of the Assessor’s Operation Specialist on a project or relief basis as assigned.
• Answers complex and difficult inquiries from the public and other departments regarding parcels of land and County policies and procedures related to assessments; interprets property deeds and explains property maps to the public.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience

Associate’s degree with course work in business, finance, accounting, or a closely related field; AND two (2) years of administrative support experience and some professional level experience in finance, accounting or legal fields; OR an equivalent combination of education, training and experience.

Required Knowledge and Skills

Knowledge of:

• Computer applications related to the work; business arithmetic; standard office practices and procedures, including filing and the operation of standard office equipment.
• Standard record keeping principles and practices; correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with the public, in person and over the telephone.
• Basic financial record keeping and accounting principles and terminology.
• Business mathematics, algebra and geometry.
• Standard appraisal checking principles and practices.
• Standard appraisal terminology and methods.
• Basic concepts and terminology related to real or personal property appraisal and taxation.
• Read and interpret legal descriptions, deeds of title, cadastral maps, building plans and permits.
• Use of specified computer applications involving word processing, data entry and/or standard report generation including GIS and mapping software.
• Applicable regulations, policies and statutes.
• Business letter writing and the standard format for typed materials.

Skill in:

• Learning to analyze, interpret and verify real and personal property appraisal data.
• Performing technical, specialized, complex, difficult or technical assessment support work.
• Reading, interpreting and explaining rules, policies and procedures.
• Read and interpret legal descriptions, deeds of title, cadastral maps, building plans and permits.
• Preparing clear and concise reports, correspondence and other written materials.
• Organizing and prioritizing work and meeting critical deadlines.
• Organizing, maintaining and researching records.
• Compiling and summarizing information and preparing periodic or special reports.
• Using initiative and independent judgment within established procedural guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Contributing effectively to the accomplishment of team or department goals, objectives and activities.

REQUIRED CERTIFICATES, LICENSES, AND REGISTRATIONS:

• Nevada Driver’s License.
• State of Nevada Notary Public.
• Maintains and expands knowledge of real estate, property title and legal descriptions through attendance (via in-person, independent study, online, or other participation) in ongoing training in the areas of mapping, title work, real estate law, and other related subjects.
• State of Nevada Real PropertyORPersonal Property Appraisersprior to completion oftheprobationary period.
• Must maintain valid certification and continued education as defined by NRS 361 and NAC 361 if appraiser certification is required.

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in a typical office setting and use standard office equipment; stamina to sit for extended periods of time; strength and agility to lift and carry up to 20 pounds and traverse construction sites and uneven terrain; vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone and in person.Appraise property under adverse weather and hazardous conditions or encounter difficult or confrontational situations with individuals. Attend meetings outside of normal working hours.

Conditions of Employment

1. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
2. New employees are required to submit to a background investigation and if hired for a safety-sensitive position, a drug/alcohol screen. Employment is contingent upon passing the background and the drug/alcohol screen (if applicable).
3. Churchill County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS, with information from each applicant's Form I-9 to confirm work authorization. All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment. Please be prepared to provide required documentation as soon as possible after the job offer is made.