Dean's Administrative Assistant, College of Arts & Sciences

Quinnipiac University; Hamden (CT); Sur place; USD 48 000 - 72 000; Plein temps

Avantages offerts par ce poste

Excellent benefits

Tuition remission

Professional growth opportunities

Résumé du poste

Quinnipiac University invites applications for the Dean's Administrative Assistant in the College of Arts & Sciences. This role coordinates operations for the Dean's Office, supporting administrative tasks and helping implement the college's academic and strategic initiatives, with opportunities to organize events and contribute to the campus community.

The College emphasizes inclusive teaching and collaboration, offering excellent benefits, tuition remission, and professional growth.

Qualifications

• Proven administrative support experience, preferably in higher education.
• Strong organizational skills to manage calendars, events, and deadlines.
• Excellent written and verbal communication; proofreading and formal correspondence.
• Ability to handle confidential information with discretion.
• Experience with budget administration and financial recordkeeping.
• Proficiency with Microsoft Office and database systems.
• Experience planning meetings, events, travel logistics.
• Ability to collaborate with faculty, staff, students, parents, alumni, and external partners.
• Experience supporting social media or newsletters is preferred.

Responsabilités

• Maintain the efficient operation of the Dean’s Office.
• Manage the professional communications that are part of the Dean’s Office function including phone calls, incoming mail/email, routine correspondence, memos, minutes, reports, grants, forms, etc. Edit for accuracy, format, punctuation and construction. Maintain the confidentiality of issues that are presented to the Dean’s office.
• Provide direct administrative support to the Dean, including calendar management, meeting coordination, preparation of materials, and handling confidential communications.
• Coordinate communication for the College: post content on social media and monitor the college’s social media presence; coordinate content and production for brochures promoting the college; organize a college-specific digital newsletter for alumni/friends of the college.
• Assist the Dean in overseeing and monitoring the budget, including reporting, reconciling expenditures and maintaining appropriate financial files. Process on-line requisitions, verifying availability of funds, verifying invoices and reconciling accounts.
• Organize and maintain appropriate professional files related to faculty, staff and students.
• Curate digital filing systems.
• Coordinate and maintain records for events and meetings, including Open Houses, Admitted Students Days, Orientation, etc.
• Provide administrative support for full-time faculty-related processes, including onboarding, meetings, and related documentation.
• Coordinate administrative processes and communications among college administrative staff, including scheduling, shared workflows, and related coordination.
• Maintain and coordinate the Dean’s calendar and the college calendar with the Executive Committee to schedule faculty meetings, chair meetings, and other activities appropriate to the office.
• Interact/correspond with faculty, parents, students, and visitors; answer questions within scope of authority & knowledge.
• Utilize university software to retrieve and maintain information.
• Coordinate or assist with conferences, meetings, and travel logistics, including scheduling, materials, facilities, and related arrangements.
• Process travel expense reimbursements and assist with coordination of accreditation visits and related event logistics.
• Order office and event supplies as needed; assist in arrangements for food, speakers and supplies.
• Provide cross-functional administrative support and backup coverage, as needed.
• Other clerical duties as assigned.

Connaissances

Administrative support

Calendar management

Budget management

Communication skills

Travel logistics

Social media/communications support

Office software

Formation

High School Diploma or GED

Outils

Microsoft Office

Description du poste

Overview

Quinnipiac University invites applications for the position ofDean's Administrative Assistant in the College of Arts &Sciences. This position serves as a central coordinating rolewithin the Dean's Office, providing administrative and operationalsupport to the Dean and supporting the implementation of theCollege's academic and strategic initiatives. The successfulcandidate will become an integral member of a collaborative team,working closely with faculty, staff, students, alumni, anduniversity leaders to support the work of the College. This roleoffers the opportunity to coordinate events and initiatives thathave a visible impact on the university community while enjoying asupportive, mission-driven environment, excellent benefits, tuitionremission, and opportunities for professional growth.

About the College

The College of Arts & Sciences is a vibrant and inclusivecommunity dedicated to providing an immersive and distinctiveeducational experience. Known for our inclusive teaching, facultymentorship, and high-impact experiences, our programs integratecareer planning and skill development into a broad educationtailored to meet the needs and challenges of the 21st century. Ourstudents emerge as ethical and intellectual leaders, capable ofcritical and independent thinking, equipped to collaborate onsolutions to pressing global issues, and prepared for success intheir personal, professional, and civic lives. The College of Arts& Sciences offers 25 undergraduate majors, 34 undergraduateminors, an MS in Molecular and Cell Biology, 6 undergraduate and 1graduate certificates, and 13 undergraduate/graduate dual-degreeprograms.

About Quinnipiac

Quinnipiac University is a private, coeducational institutionlocated 90 minutes north of New York City and two hours fromBoston. The university currently has an enrollment of 9,700students in more than 100-degree programs through its Schools ofBusiness, Communications, Computing & Engineering, Education,Health Sciences, Law, Medicine, Nursing and the College of Arts& Sciences. Our 20 Division I teams have achieved remarkablesuccess, boasting national and conference titles — including a 2023NCAA national championship win in men’s ice hockey, a trip to theSweet 16 for our women's basketball team and NCAA Tournamentappearances by many of our programs. The Quinnipiac University Pollis nationally recognized as a leader in public opinion research,and the university is consistently recognized by U.S. News &World Report and Princeton Review. The Wall Street Journal rankedQuinnipiac #51 among the best colleges in the nation, and second inConnecticut, for our exceptional graduation rate, salary impact,learning facilities, career preparation and learningopportunities.

The university is in the midst of program expansion and renewal forboth traditional and adult learners, the development of innovativestrategic partnerships, and recently opened South Quad with threestate-of-the-art buildings.

As Quinnipiac grows, the university remains guided by the corevalues that define our community and shapes the experience of everystudent and employee.

• We are fiercely committed to ensuring every Bobcat thrives. Weare a lifelong partner for every learner.
• We passionately care about our community. Everyone should feelwelcome and valued.
• We boldly shape our university's future. We will forge a pathof impact together.

These values are the foundation of who we are and reflect theQuinnipiac spirit found across our campuses. For more information,please visit qu.edu. Connect with Quinnipiac on Facebook,Instagram, YouTube, TikTok and X.

Responsibilities

• Maintain the efficient operation of the Dean’s Office.
• Manage the professional communications that are part of theDean’s Office function including phone calls, incoming mail/email,routine correspondence, memos, minutes, reports, grants, forms,etc. Edit for accuracy, format, punctuation and construction.Maintain the confidentiality of issues that are presented to theDean’s office.
• Provide direct administrative support to the Dean, includingcalendar management, meeting coordination, preparation ofmaterials, and handling confidential communications.
• Coordinate communication for the College: post content(provided by college) on social media and monitor the college’ssocial media presence; coordinate content and production forbrochures promoting the college in collaboration with other officesand external vendors; organize a college-specific digitalnewsletter for alumni/friends of the college.
• Assist the Dean in overseeing and monitoring the budget,including reporting, reconciling expenditures and maintainingappropriate financial files. Process on-line requisitions,verifying availability of funds, verifying invoices and reconcilingaccounts.
• Organize and maintain appropriate professional files related tofaculty, staff and students.
• Curate digital filing systems.
• Coordinate and maintain records for events and meetings,including Open Houses, Admitted Students Days, Orientation,etc.
• Provide administrative support for full-time faculty-relatedprocesses, including onboarding, meetings, and relateddocumentation.
• Coordinate administrative processes and communications amongcollege administrative staff, including scheduling, sharedworkflows, and related coordination.
• Maintain and coordinate the Dean’s calendar and the collegecalendar with the Executive Committee to schedule faculty meetings, chair meetings, and other activities appropriate to theoffice.
• Interact/correspond with faculty, parents, students, andvisitors; answer questions within scope of authority &knowledge.
• Utilize university software to retrieve and maintaininformation.
• Coordinate or assist with conferences, meetings, and travellogistics, including scheduling, materials, facilities, and relatedarrangements.
• Process travel expense reimbursements and assist withcoordination of accreditation visits and related eventlogistics.
• Order office and event supplies as needed; assist inarrangements for food, speakers and supplies.
• Provide cross-functional administrative support and backupcoverage, as needed.
• Other clerical duties as assigned.

Education Requirements

• High School Diploma or GED required

Qualifications

• Proven administrative support experience, preferably supportingsenior leadership in higher education, nonprofit, or professionaloffice environments.
• Strong organizational and project coordination skills with theability to manage multiple priorities, calendars, events, anddeadlines.
• Excellent written and verbal communication skills, includingproofreading, correspondence preparation, and professionalstakeholder interactions.
• Demonstrated ability to handle highly confidential andsensitive information with discretion and professionalism.
• Experience with budget administration, account reconciliations,expense processing, purchasing, and financial recordkeeping.
• Proficiency with Microsoft Office Suite and database/softwaresystems, particularly Outlook, Excel, Word, and digital filingplatforms.
• Experience planning and coordinating meetings, events, travelarrangements, and logistics.
• Ability to collaborate effectively with faculty, staff,students, parents, alumni, and external partners.
• Strong attention to detail and commitment to accuracy indocumentation, records management, and administrativeprocesses.
• Experience supporting social media, newsletters, marketingmaterials, or communications activities preferred.

Quinnipiac University offers eligible full-time faculty and staff a comprehensive benefits package that may include health insurance,life insurance, paid time off, education benefits, and retirementbenefits.

Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds andexperiences. We are committed to fostering a welcoming and respectful environment where individuals feel valued, supported, and experience a strong sense of belonging.

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October 22, 2026 Eastern Daylight Time

Applications close