Dealership Accounting Office Manager - Payroll & Compliance

Napleton Autos Corporate; Springfield (IL); On-site; USD 90,000 - 120,000; Full time

Job summary

Napleton Automotive Group is seeking qualified Accounting Office Manager candidates from Chicagoland-area dealerships for a pool of opportunities across our stores. The role oversees all administrative, accounting, and clerical functions to ensure accurate reporting, smooth deal processing, and regulatory compliance.

Responsibilities include daily accounting operations, deal-file audits, staff supervision, and month-end close support.

Qualifications

• 3+ years of office management or accounting experience in a dealership environment.
• Strong working knowledge of dealership DMS platforms (Tekion, CDK, Reynolds & Reynolds, or similar).
• Familiarity with deal file compliance, titling/registration processes, and F&I paperwork flow.
• Proficiency in Microsoft Excel and general accounting principles.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to manage and lead a small administrative team.
• Excellent communication skills across departments and management levels.

Responsibilities

• Oversee daily accounting operations, including accounts payable/receivable, payroll support, and bank reconciliations.
• Manage and audit deal files for accuracy and compliance prior to funding.
• Supervise office/administrative staff, including title clerks and cashiers.
• Prepare and review monthly financial statements and reporting for the General Manager and Controller.
• Ensure compliance with state DMV, titling, and registration requirements.
• Maintain accurate records within the dealership's DMS.
• Assist with month-end close processes and support annual audit preparation.
• Manage employee records, new-hire paperwork, and benefits administration coordination.
• Monitor cash handling procedures and daily bank deposits.
• Serve as a key point of contact between sales, finance (F&I), and accounting departments.

Skills

Office management

Accounting experience

DMS platforms

Excel

Compliance knowledge

Leadership

Communication

Attention to detail

Tools

Tekion

CDK

Reynolds & Reynolds

Job description

Napleton Automotive Group is seeking qualified Accounting Office Manager candidates from Chicagoland-area dealerships for a pool of opportunities across our stores. The role oversees all administrative, accounting, and clerical functions to ensure accurate reporting, smooth deal processing, and regulatory compliance.

Responsibilities include daily accounting operations, deal-file audits, staff supervision, and month-end close support.