Accounting Office Manager - Automotive Dealership

Napleton Autos Corporate; Springfield (IL); On-site; USD 90,000 - 120,000; Full time

Job summary

Napleton Automotive Group is seeking qualified Accounting Office Manager candidates from Chicagoland-area dealerships for a pool of opportunities across our stores. The role oversees all administrative, accounting, and clerical functions to ensure accurate reporting, smooth deal processing, and regulatory compliance.

Responsibilities include daily accounting operations, deal-file audits, staff supervision, and month-end close support.

Qualifications

• 3+ years of office management or accounting experience in a dealership environment.
• Strong working knowledge of dealership DMS platforms (Tekion, CDK, Reynolds & Reynolds, or similar).
• Familiarity with deal file compliance, titling/registration processes, and F&I paperwork flow.
• Proficiency in Microsoft Excel and general accounting principles.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to manage and lead a small administrative team.
• Excellent communication skills across departments and management levels.

Responsibilities

• Oversee daily accounting operations, including accounts payable/receivable, payroll support, and bank reconciliations.
• Manage and audit deal files for accuracy and compliance prior to funding.
• Supervise office/administrative staff, including title clerks and cashiers.
• Prepare and review monthly financial statements and reporting for the General Manager and Controller.
• Ensure compliance with state DMV, titling, and registration requirements.
• Maintain accurate records within the dealership's DMS.
• Assist with month-end close processes and support annual audit preparation.
• Manage employee records, new-hire paperwork, and benefits administration coordination.
• Monitor cash handling procedures and daily bank deposits.
• Serve as a key point of contact between sales, finance (F&I), and accounting departments.

Skills

Office management

Accounting experience

DMS platforms

Excel

Compliance knowledge

Leadership

Communication

Attention to detail

Tools

Tekion

CDK

Reynolds & Reynolds

Job description

About Us:

Napleton Automotive Group is a family-owned, multi-generational dealer group with locations across Chicagoland and Wisconsin, representing ten brands including Chevrolet, Buick, GMC, Ford, Hyundai, Genesis, Chrysler, Dodge, Jeep, and Ram. For decades, we've built our business on treating employees and customers like family. We're always looking for experienced, detail-driven professionals to join our team as opportunities open up across our Chicagoland-area locations. Learn more about our full family of dealerships at napleton.autos.

Position Overview:

We are building a pipeline of qualified Accounting Office Manager candidates for our Chicagoland-area dealerships. This posting is not tied to a single location — as opportunities open across our stores, qualified candidates from this pool will be contacted directly for interviews. The Accounting Office Manager oversees all administrative, accounting, and clerical functions within the dealership office, ensuring accurate financial reporting, smooth deal processing, and full compliance with dealership and regulatory standards.

Responsibilities:

• Oversee daily accounting operations, including accounts payable/receivable, payroll support, and bank reconciliations


• Manage and audit deal files for accuracy and compliance prior to funding


• Supervise office/administrative staff, including title clerks and cashiers


• Prepare and review monthly financial statements and reporting for the General Manager and Controller


• Ensure compliance with state DMV, titling, and registration requirements


• Maintain accurate records within the dealership's DMS


• Assist with month-end close processes and support annual audit preparation


• Manage employee records, new-hire paperwork, and benefits administration coordination


• Monitor cash handling procedures and daily bank deposits


• Serve as a key point of contact between sales, finance (F&I), and accounting departments

Qualifications:

• 3+ years of office management or accounting experience in a dealership environment required


• Strong working knowledge of dealership DMS platforms (Tekion, CDK, Reynolds & Reynolds, or similar)


• Familiarity with deal file compliance, titling/registration processes, and F&I paperwork flow


• Proficiency in Microsoft Excel and general accounting principles


• Strong organizational skills with high attention to detail and accuracy


• Ability to manage and lead a small administrative team


• Excellent communication skills across departments and management levels

Preferred Qualifications:

• Prior experience with Tekion


• Prior Payroll Experience


• Experience supporting multiple rooftops or a high-volume store


• Notary Public certification (or willingness to obtain)

Compensation:

$90,000–$120,000 annually, commensurate with experience.

Equal Employment Opportunity Statement:

Napleton Automotive Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.