Deal Desk Manager

Mimica; United States; Remote; USD 80,000 - 100,000; Full time

Job summary

Join a leading company as a Deal Desk & Contracts Manager. You'll streamline the deal process from contract drafting to invoicing, ensuring compliance and efficiency. Collaborate with Sales, Legal, and Finance to drive improvements in deal management. Enjoy a fully remote setup, generous compensation, and opportunities for professional growth.

Benefits

Generous compensation

Stock options

Remote setup stipend

Flexible schedules

Ample paid time off

Enhanced parental leave

Health and retirement benefits

Annual L&D budget

Qualifications

• Experience in Deal Desk, Sales Operations, or Contracts Management.
• Familiarity with SaaS contract structures and enterprise procurement processes.

Responsibilities

• Support Sales with pricing approvals and deal structuring.
• Draft and manage sales contracts, including MSAs and Order Forms.
• Own the end-to-end deal paperwork process and monitor collections.

Skills

Negotiation

Communication

Collaboration

Project Management

Detail-oriented

Tools

Salesforce

QuickBooks

PandaDoc

DocuSign CLM

Job description

What we are building

Mimica's mission is to empower enterprises, teams, and individuals to reclaim their most precious resource — time and work more efficiently, with greater purpose and impact.

Our AI-powered task mining observes employee actions across the desktop and categorizes them into detailed process maps. Mimica’s process intelligence highlights inefficiencies, prioritizes improvements based on ROI, recommends the optimal technology for automation (RPA, intelligent document processing, GenAI), and provides a blueprint for building new automations and transforming work.

As the Deal Desk & Contracts Manager at Mimica, you will be the operational
backbone of our commercial motion. Your mission is to streamline the deal process
end-to-end—from initial contract drafting to final signature and invoicing—while
ensuring risk is managed and stakeholders are aligned. You will serve as a central
point of coordination between Sales, Legal, Finance, and our customers to ensure
deals close efficiently, compliantly, and profitably.

Part of your day-to-day

• Support Sales with pricing approvals, Order Form generation, and deal structuring in alignment with company policies.

• Draft and manage sales contracts, including MSAs, Order Forms, and amendments.

• Review and negotiate commercial terms and liaise with external counsel on legal redlines.

• Maintain internal templates and clause libraries to streamline repeatable deal elements.

• Functionally own the quote-to-cash process and drive improvements to support continued growth.

• Own the end-to-end deal paperwork process, including vendor registration forms, security questionnaires, RFI / RFP responses, and other customer-required documentation.

• Track deal status, ensuring all internal and external requirements are completed prior to contract signature.

• Partner with InfoSec, Legal, and Sales teams to complete customer requests accurately and promptly.

• Issue invoices upon deal close and coordinate with Finance to ensure timely payment and accurate revenue recognition.

• Monitor collections and support AR follow-ups with customers as needed.

What you will bring

• Experience in Deal Desk, Sales Operations, Contracts Management, or similar roles in a B2B SaaS or technology environment.

• Strong familiarity with SaaS contract structures, including subscription-based pricing, multi-year terms, and enterprise procurement processes.

• Excellent written and verbal communication skills with the ability to simplify legal/commercial concepts.

• Comfortable negotiating contract language and working with external legal counsel.

• Strong collaboration skills across Sales, Legal, Finance, and InfoSec.

• Detail-oriented and highly organized with strong project management skills.

Bonus

• Familiarity with Salesforce, PandaDoc (or other CPQ / Proposal platforms), QuickBooks (or other invoicing/accounting tools), and contract lifecycle management systems (e.g., Ironclad, DocuSign CLM).

• Familiarity with Supplier portals like Coupa, SAP Ariba, and other enterprise procurement platforms.

• Experience negotiating legal contract terms, especially in the context of SaaS agreements, data protection, and liability.

What we offer

Generous compensation + stock options — aligned with our internal framework, market data, and individual skills.

Distributed work: Work from anywhere — fully remote, in our hubs, or a mix.

Laptop, remote setup stipend, and co-working budget

Flexible schedules and location

️ Ample paid time off, in addition to local public holidays

Enhanced parental leave

️ Health and retirement benefits

Annual L&D budget

Annual workaways and regular virtual & in-person socials

Opportunity to contribute to groundbreaking projects that shape the future of work

Note: Some benefits may vary depending on location