Deal Desk Coordinator

The GOR Group; Phoenix (AZ); On-site; USD 70,000 - 100,000; Full time

Job summary

MOD42 is seeking a Deal Desk Coordinator to move commercial agreements from intake to signature, coordinating with legal counsel and keeping meticulous records in HubSpot and Box. You will verify entity details, route redlines, and ensure timely completion of each contract stage.

Ideal candidates have 2–5 years in contracts administration or sales operations, strong Excel/Sheets skills, and experience with NDA workflows, e-sign platforms, and CRM systems.

Qualifications

• 2–5 years in contracts administration or sales ops.
• Impeccable attention to detail and documentation discipline.
• Curiosity to ask questions and escalate issues.
• Experience coordinating NDA reviews and contract workflows.
• Proficient Excel or Google Sheets; HubSpot CRM preferred.
• Clear, professional communication with legal teams and customers.

Responsibilities

• Coordinate NDAs and commercial agreements from intake through execution and final filing.
• Verify legal entity names, signer information, titles, addresses, and required details before documents are issued.
• Prepare and send approved agreement templates through the e-signature platform.
• Route third-party agreements, redlines, and proposed changes to legal counsel.
• Track document versions, review comments, outstanding questions, and escalations.
• Maintain clear visibility into each agreement's status, next action, responsible party, and timeline.

Job description

MOD42 designs, manufactures, and delivers modular data center infrastructure that helps customers deploy and expand AI capacity faster. By integrating engineering and factory production, MOD42 enables manufacturing and site preparation to progress simultaneously, creating a more efficient and predictable path to deployment.

Led by experienced data center professionals, MOD42 develops scalable, repeatable infrastructure designed to reduce waste, minimize site impact, and adapt to evolving technology requirements. Learn more at MOD42.

Deal Desk Coordinator

MOD42 is seeking a highly organized, curious, and proactive Deal Desk Coordinator with impeccable attention to detail to keep commercial agreements—and the deals behind them—moving.

Your primary responsibility will be managing NDAs, commercial agreements, and related contract workflows from initial request through legal review, signature, and final documentation. You will coordinate with legal counsel, track redlines and escalations, follow up on outstanding actions, and keep records organized in HubSpot and the company's file management system.

No two days are the same.

We're looking for someone who asks thoughtful questions, notices inconsistencies, and speaks up when something doesn't look right. You don't need to negotiate contracts, but you do need to understand the process, recognize when clarification is needed, and elevate concerns to the right person.

Key Responsibilities

Own Commercial Agreement Workflows

• Coordinate NDAs and other commercial agreements from intake through execution and final filing.
• Verify legal entity names, signer information, titles, addresses, and required details before documents are issued.
• Prepare and send approved agreement templates through the e-signature platform.
• Route third-party agreements, redlines, and proposed changes to legal counsel.
• Track document versions, review comments, outstanding questions, and escalations.
• Maintain clear visibility into each agreement's status, next action, responsible party, and timeline.
• Proactively follow up with internal teams, legal counsel, and counterparties so documents do not sit unattended.
• Flag missing information, inconsistencies, delays, and potential concerns promptly.
• Confirm required NDAs are executed before customer meetings, factory tours, or site visits.

Maintain Accurate, Accessible Records

• Record agreement activity and status in HubSpot.
• File executed agreements and supporting documents in Box or the designated company repository.
• Maintain clear naming conventions, version histories, and organized customer and project folders.
• Protect approved master templates and confidential company and customer information.
• Keep trackers current so leadership can quickly identify outstanding agreements and bottlenecks.

Support Commercial Operations

• Maintain accurate contact, company, and deal records.
• Support pipeline reviews, proposal status updates, and priority tracking.
• Coordinate customer meetings and track follow-up actions through completion.
• Assist with customer visits, conferences, and other commercial activities as priorities require.
• Communicate changing deadlines and competing demands to the Director of Commercial Operations.

What You Bring

• Experience in contracts administration, legal support, finance or operations coordination, sales operations, or a related role; 2–5 years of relevant experience preferred.
• Impeccable attention to detail and a disciplined approach to documentation.
• Curiosity and confidence to ask questions rather than make assumptions.
• Experience coordinating agreement reviews, tracking revisions, or managing document approval workflows.
• Strong organizational skills and the ability to juggle multiple priorities without losing track of outstanding details.
• Comfort with ambiguity, changing priorities, and the pace of a growing business.
• Clear, professional communication with legal teams, executives, customers, and external partners.
• Consistent responsiveness during business hours and the ability to act quickly on time-sensitive requests.
• Strong Excel or Google Sheets skills; HubSpot or other CRM experience is preferred.
• Familiarity with e-signature tools and shared file management platforms is helpful.
• Sound judgment when handling confidential information and escalating issues.

What Success Looks Like

Agreements move forward, records are accurate, and outstanding actions are visible. You follow through without repeated reminders, raise questions early, and help the Director of Commercial Operations keep deals moving with confidence.

Recruiting and Employment Disclosure

The GOR Group is providing recruiting support to MOD42 for this position. Any candidate hired for this position will be employed directly by MOD42 and not by GOR. Depending on the needs of the position, GOR's recruiting support may include candidate sourcing, application intake, administrative review of materials against criteria supplied or approved by MOD42, preliminary candidate conversations, candidate introductions, scheduling support, and candidate communications. GOR does not have authority to extend an offer of employment or establish compensation, benefits, employment terms, workplace policies, job responsibilities, work assignments, or conditions of employment. MOD42 retains sole and final authority over all hiring and employment decisions and is responsible for the supervision and management of its employees.

About The GOR Group

At GOR Group, we believe in Grit Over Resume.

We understand that great talent does not always come from a perfectly matched resume. While experience and technical skills matter, we know that some of the most successful professionals are those who demonstrate the character, determination, and drive to learn, adapt, and deliver results.

We value individuals who demonstrate:

• Leadership
• Accountability
• Problem Solving
• Strong Communication
• A Willingness to Take on Challenges
• A Strong Work Ethic
• The Ability to Grow and Develop in New Environments

At GOR Group, we look beyond job titles and keyword matches. We focus on identifying individuals who bring the right attitude, work ethic, leadership, and technical capability to help our clients succeed. We partner with organizations across the mission critical, data center, manufacturing, commissioning, construction, and infrastructure industries to connect them with professionals who are ready to contribute, grow, and build meaningful careers.