Document Control Specialist

The GOR Group, LLC

Phoenix (AZ)

On-site

USD 55,000 - 75,000

Full time

5 days ago

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Job summary

MOD42 is seeking a detail-oriented Document Control Specialist to manage documentation across engineering, procurement, manufacturing, and turnover stages. The role requires coordinating reviews, maintaining revision control, and ensuring accurate records for fast-moving projects in a modular data center environment.

The ideal candidate will handle drawings, specs, submittals, and RFIs, while aligning with project teams on-site in Phoenix.

Qualifications

Three or more years of document control, project coordination, project administration, or records management experience in engineering, construction, manufacturing, infrastructure, or a related technical environment.
Demonstrated experience managing technical drawings, specifications, revisions, transmittals, submittals, requests for information, and project records.
Strong working knowledge of Microsoft 365, including Excel, Word, Outlook, Teams, and SharePoint.
Ability to learn and work effectively within electronic document management, project management, or common data environment platforms.
Strong attention to detail, organization, follow-through, and written communication skills.
Ability to work collaboratively with technical and nontechnical stakeholders in an on-site environment.

Responsibilities

Maintain the central document control system for engineering, procurement, manufacturing, quality, field installation, commissioning, and turnover records.
Receive, log, route, distribute, and archive drawings, specifications, procedures, reports, submittals, requests for information, transmittals, change records, and vendor documentation.
Apply document numbering, naming, revision, status, metadata, and retention standards consistently across projects and product records.
Verify that superseded documents are removed from active use and that current approved revisions are readily available to internal teams and external partners.
Maintain complete document histories, audit trails, approval records, and controlled access to confidential information.

Skills

Document control

Project coordination

Attention to detail

Education

Associate or bachelor's degree in business or related field

Tools

Microsoft 365

SharePoint

Autodesk Construction Cloud

Procore

Bluebeam

Job description

About MOD42

MOD42 designs, manufactures, and delivers modular data center infrastructure that helps customers deploy and expand AI capacity faster. By integrating engineering and factory production, MOD42 enables manufacturing and site preparation to progress simultaneously, creating a more efficient and predictable path to deployment.

Led by experienced data center professionals, MOD42 develops scalable, repeatable infrastructure designed to reduce waste, minimize site impact, and adapt to evolving technology requirements. Learn more at MOD42.

Position Overview

The Document Control Specialist maintains the accuracy, accessibility, and traceability of project and product documentation throughout the engineering, procurement, manufacturing, construction, and turnover lifecycle. This individual manages controlled documents, coordinates reviews and approvals, distributes current revisions, and helps ensure teams are working from the correct information.

The ideal candidate is highly organized, comfortable working across technical teams, and experienced managing drawings, specifications, submittals, vendor records, quality documentation, and closeout packages in a fast-moving engineering, manufacturing, construction, or mission-critical environment.

Required Qualifications

Three or more years of document control, project coordination, project administration, or records management experience in engineering, construction, manufacturing, infrastructure, or a related technical environment.
Demonstrated experience managing technical drawings, specifications, revisions, transmittals, submittals, requests for information, and project records.
Strong working knowledge of Microsoft 365, including Excel, Word, Outlook, Teams, and SharePoint.
Ability to learn and work effectively within electronic document management, project management, or common data environment platforms.
Strong attention to detail, organization, follow-through, and written communication skills.
Ability to interpret document status, revision, and approval requirements and maintain accurate records under changing priorities.
Ability to work collaboratively with technical and nontechnical stakeholders in an on-site environment.

Preferred Qualifications

Experience supporting data center, mission-critical, modular construction, advanced manufacturing, electrical, mechanical, or structural projects.
Experience with platforms such as Autodesk Construction Cloud, Procore, SharePoint, Bluebeam, Aconex, Newforma, or a comparable document management system.
Familiarity with quality management systems, configuration control, document retention requirements, and audit preparation.
Experience compiling customer turnover packages, operation and maintenance manuals, commissioning records, or as-built documentation.
Associate or bachelor's degree in business, construction management, engineering technology, information management, or a related field. Equivalent relevant experience will be considered.

Key Responsibilities

Document Control and Records Management

Maintain the central document control system for engineering, procurement, manufacturing, quality, field installation, commissioning, and turnover records.
Receive, log, route, distribute, and archive drawings, specifications, procedures, reports, submittals, requests for information, transmittals, change records, and vendor documentation.
Apply document numbering, naming, revision, status, metadata, and retention standards consistently across projects and product records.
Verify that superseded documents are removed from active use and that current approved revisions are readily available to internal teams and external partners.
Maintain complete document histories, audit trails, approval records, and controlled access to confidential information.

Workflow and Revision Coordination

Coordinate document review and approval workflows with engineering, project management, procurement, manufacturing, quality, commissioning, vendors, and trade partners.
Track outstanding reviews, comments, approvals, and overdue actions; follow up with document owners to keep deliverables moving.
Issue controlled transmittals and maintain accurate registers for submittals, requests for information, drawings, specifications, and change documentation.
Support redline, as-built, and record-document processes by collecting field and factory changes and routing them for formal incorporation.
Communicate document releases and revisions clearly so affected teams understand what changed and when the new information becomes effective.

Project and Product Documentation

Support the organization and control of design packages, shop drawings, fabrication drawings, bills of material, inspection records, test reports, nonconformance records, manuals, and commissioning documentation.
Review incoming documentation for completeness, correct formatting, required approvals, and alignment with established requirements before release or filing.
Compile turnover packages, operation and maintenance manuals, warranties, certifications, as-built records, and other customer deliverables.
Assist with document readiness reviews at key project and manufacturing milestones.
Provide requested records during internal reviews, customer reviews, quality audits, and project closeout.

Process Improvement and Team Support

Help establish and improve document control procedures, templates, naming conventions, folder structures, registers, and reporting tools.
Train and support team members in document control requirements and system use.
Monitor document quality and compliance, identify gaps or recurring issues, and recommend practical improvements.
Prepare routine status reports and metrics covering document volume, review aging, overdue actions, revision status, and closeout readiness.
Support multiple priorities and projects while maintaining accuracy, responsiveness, and professional communication.

Core Competencies

Document accuracy and attention to detail
Organization and prioritization
Revision and configuration control
Cross-functional coordination
Clear written and verbal communication
Ownership, discretion, and follow-through
Adaptability in a fast-paced environment

Work Environment

This position is based on-site in Phoenix, Arizona, and may support office, manufacturing, warehouse, and active project environments.
The role requires regular computer and document management system use and may occasionally require movement through production or project areas while following all safety requirements.
Occasional travel may be required based on project needs.

Recruiting and Employment Disclosure

The GOR Group is providing recruiting support to MOD42 for this position. Any candidate hired for this position will be employed directly by MOD42 and not by GOR. Depending on the needs of the position, GOR's recruiting support may include candidate sourcing, application intake, administrative review of materials against criteria supplied or approved by MOD42, preliminary candidate conversations, candidate introductions, scheduling support, and candidate communications. GOR does not have authority to extend an offer of employment or establish compensation, benefits, employment terms, workplace policies, job responsibilities, work assignments, or conditions of employment. MOD42 retains sole and final authority over all hiring and employment decisions and is responsible for the supervision and management of its employees.

About The GOR Group

At GOR Group, we believe in Grit Over Resume.

We understand that great talent does not always come from a perfectly matched resume. While experience and technical skills matter, we know that some of the most successful professionals are those who demonstrate the character, determination, and drive to learn, adapt, and deliver results.

We value individuals who demonstrate: