DCHD Call Center Representative

Delcora; Yeadon, Northern (Delaware County, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Delaware County Health Department seeks a Call Center Representative to handle Wellness Line inquiries from residents, healthcare providers, and community partners. You will answer calls and emails, assist with scheduling clinic appointments, and route questions to the appropriate program or staff.

You will document all interactions in the call center system, maintain confidentiality, and stay informed about available services.

Qualifications

• Ability to follow established protocols, procedures, guidelines, and departmental policies.
• Ability to remain flexible and adapt to changing circumstances, priorities, and community needs.
• Strong work ethic with the ability to manage a demanding and changing workload while maintaining accuracy and professionalism.
• Strong interpersonal and relationship-building skills, with the ability to establish positive working relationships with callers, colleagues, community partners, and other stakeholders.
• Strong verbal and written communication skills, with the ability to provide clear, courteous, and accurate information.
• Excellent organizational skills and attention to detail.
• Ability to interact appropriately, professionally, and effectively with individuals from diverse backgrounds.
• Ability to maintain confidentiality and appropriately handle sensitive and protected information.
• Ability to manage multiple calls, requests, and priorities in a fast-paced environment.
• Basic computer proficiency and the ability to learn call center, scheduling, and other departmental systems.

Responsibilities

• Answer and manage incoming Wellness Line calls during assigned shifts, providing courteous, accurate, and responsive assistance to residents, healthcare providers, community partners, and other callers.
• Monitor and respond to emails received through the Wellness Line inbox during assigned shifts and ensure inquiries are addressed or appropriately routed in a timely manner.
• Accurately document all calls, emails, referrals, and other contacts in the designated call center database/software in accordance with established procedures.
• Assess the nature of each inquiry and connect callers to the appropriate DCHD program, staff member, healthcare provider, County department, or external community resource.
• Provide a warm and responsive customer service experience, ensuring callers are treated professionally, respectfully, and with sensitivity to their individual needs.
• Assist callers with scheduling DCHD clinic appointments and provide information regarding available health department programs, services, eligibility requirements, and resources.
• Connect callers with appropriate clinical staff when questions or concerns require clinical guidance, in consultation with the Wellness Line Call Center Coordinator and established protocols.
• Recognize urgent or crisis-related calls and promptly refer callers to the appropriate resources in accordance with established procedures, while remaining calm and notifying the Wellness Line Call Center Coordinator as appropriate.
• Maintain current knowledge of DCHD programs and services, as well as relevant County and community resources available to residents, healthcare providers, and the general public.
• Identify recurring questions, community concerns, service gaps and emerging trends and communicate them to the Wellness Line Call Center Supervisor in a timely manner.
• Follow established call center protocols, escalation procedures, confidentiality requirements, and departmental policies when responding to inquiries and handling sensitive information.
• Participate in required departmental meetings, trainings, workgroups, quality improvement activities, accreditation initiatives, and emergency preparedness activities.
• Participate in departmental and agency-wide committees, workgroups, continuous quality improvement initiatives, accreditation activities, emergency preparedness efforts, and special projects as assigned. DCHD expects all employees to actively contribute to organizational initiatives that support the Department’s mission and strategic priorities.
• Provide additional call center or departmental support during public health emergencies, increased call volumes, special initiatives, or other operational needs as assigned.
• Performs other duties, tasks, and special projects as assigned.

Skills

Communication skills

Customer service

Multitasking

Attention to detail

Conflict resolution

Basic computer proficiency

Tools

Call center software

Job description

The Call Center Representative is responsible for handling calls that come into Delaware County Health Department’s (DCHD) Wellness Line call center and providing accurate and caring information to each caller. The Wellness Line is operated out of the DCHD five days a week to provide support to the health professional community and the public. This role will be responsible for responding to both calls and emails during specific shifts, assisting in scheduling of clinic appointments, and other duties as assigned.

• Answers and manages incoming calls to the DCHD Wellness Line during assigned shifts, providing courteous, accurate, and responsive assistance to residents, healthcare providers, community partners, and other callers.
• Monitors and responds to emails received through the Wellness Line inbox during assigned shifts and ensures inquiries are addressed or appropriately routed in a timely manner.
• Accurately documents all calls, emails, referrals, and other contacts in the designated call center database/software in accordance with established procedures.
• Assesses the nature of each inquiry and connects callers to the appropriate DCHD program, staff member, healthcare provider, County department, or external community resource.
• Provides a warm and responsive customer service experience, ensuring callers are treated professionally, respectfully, and with sensitivity to their individual needs.
• Assists callers with scheduling DCHD clinic appointments and provides information regarding available health department programs, services, eligibility requirements, and resources.
• Connects callers with appropriate clinical staff when questions or concerns require clinical guidance, in consultation with the Wellness Line Call Center Coordinator and established protocols.
• Recognizes urgent or crisis-related calls and promptly refers callers to the appropriate resources in accordance with established procedures, while remaining calm and notifying the Wellness Line Call Center Coordinator as appropriate.
• Maintains current knowledge of DCHD programs and services, as well as relevant County and community resources available to residents, healthcare providers, and the general public.
• Identifies recurring questions, community concerns, service gaps and emerging trends and communicates them to the Wellness Line Call Center Supervisor in a timely manner.
• Follows established call center protocols, escalation procedures, confidentiality requirements, and departmental policies when responding to inquiries and handling sensitive information.
• Participates in required departmental meetings, trainings, workgroups, quality improvement activities, accreditation initiatives, and emergency preparedness activities.
• Participates in departmental and agency-wide committees, workgroups, continuous quality improvement initiatives, accreditation activities, emergency preparedness efforts, and special projects as assigned. DCHD expects all employees to actively contribute to organizational initiatives that support the Department’s mission and strategic priorities.
• Provides additional call center or departmental support during public health emergencies, increased call volumes, special initiatives, or other operational needs as assigned.
• Performs other duties, tasks, and special projects as assigned.

Qualifications

• Ability to follow established protocols, procedures, guidelines, and departmental policies.
• Ability to remain flexible and adapt to changing circumstances, priorities, and community needs.
• Strong work ethic with the ability to manage a demanding and changing workload while maintaining accuracy and professionalism.
• Strong interpersonal and relationship-building skills, with the ability to establish positive working relationships with callers, colleagues, community partners, and other stakeholders.
• Strong verbal and written communication skills, with the ability to provide clear, courteous, and accurate information.
• Excellent organizational skills and attention to detail.
• Ability to interact appropriately, professionally, and effectively with individuals from diverse backgrounds.
• Ability to maintain confidentiality and appropriately handle sensitive and protected information.
• Ability to manage multiple calls, requests, and priorities in a fast-paced environment.
• Basic computer proficiency and the ability to learn call center, scheduling, and other departmental systems.

*The selected candidate will be required to obtain, at their own expense, 3 forms of clearance, including PA State Police Criminal History Record Check; PA Child Abuse History; and FBI Criminal History Background Check including finger printing prior to employment.

**Delaware County Health Department requires all employees to have received at least one COVID-19 vaccination in the past 3 years. Proof of vaccination must be submitted before a candidate’s start date, if hired.