Administrative Coordinator

City of Santa Fe Springs; Chester (Delaware County); On-site; USD 36,000 - 48,000; Full time

Job summary

Delaware County Health Department seeks an administrative services coordinator to oversee daily operations of the Personal Health Division clinic. The role coordinates the Homebound Immunization Program, maintains EMR systems (EzEMRx, Acuity), and schedules appointments while ensuring confidentiality and adherence to established policies and protocols.

Ideal candidates have a high school diploma, two years of clerical experience, proficiency with MS Word/Excel/PowerPoint, and strong

Qualifications

• High School graduate or equivalent.
• Two (2) years of clerical experience working in an office environment.
• Proficiency with computer processes and programs, i.e., MS Word, Excel, and PowerPoint.
• The ability to work independently.
• Strong organizational skills.
• Strong oral and written communication skills.
• Valid driver’s license and ability to pass a background check.
• Ability to interact appropriately and effectively with a wide range of persons.
• Ability to maintain and handle confidential information.
• Ability to follow protocol, procedures, and established guidelines.
• Ability to be flexible and adapt to changing circumstances and needs.

Responsibilities

• Coordinating and monitoring the Homebound Immunization Program, including coordination of GHR nurse, when needed.
• Creating and maintaining Homebound tracking system to use as advising tool.
• Maintaining the EzEMRx System and Acuity, i.e., adding/disabling users, training, troubleshooting, and liaising with Helpdesk.
• Assisting with creating and maintaining EMR policies and procedures.
• Scheduling clinic appointments, as needed.
• Entering PA SIIS forms.
• Other duties as required.

Skills

Organizational skills

Independent work

Written and verbal communication

Confidential information handling

Time management

Education

High School diploma or equivalent

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Summary

Provides administrative services to the Personal Health Division by overseeing and coordinating the daily operations of the clinic.

Essential Duties

• Coordinating and monitoring the Homebound Immunization Program, including coordination of GHR nurse, when needed
• Creating and maintaining Homebound tracking system to use as advising tool
• Maintaining the EzEMRx System and Acuity, i.e., adding/disabling users, training, troubleshooting, and liaising with Helpdesk
• Assisting with creating and maintaining EMR policies and procedures
• Scheduling clinic appointments, as needed
• Entering PA SIIS forms
• Other duties as required

Qualifications

• High School graduate or equivalent
• Two (2) years of clerical experience working in an office environment
• Proficiency with computer processes and programs, i.e., MS Word, Excel, and PowerPoint
• The ability to work independently
• Strong organizational skills
• A clear understanding of basic management principles
• Strong oral and written communication skills
• Valid driver’s license and ability to pass a background check
• Ability to interact appropriately and effectively with a wide range of persons
• Ability to maintain and handle confidential information
• Ability to follow protocol, procedures, and established guidelines
• Ability to be flexible and adapt to changing circumstances and needs
• A strong work ethic and ability to manage a demanding and changing workload

Preferred Skills, Knowledge & Experience

• Strong relationship-building skills
• Ability to manage multiple tasks, prioritize responsibilities, and maintain a high level of organization.

Computer Skills

• Proficiency in Microsoft Applications (Office, Word, Excel, PowerPoint, Outlook, Teams).

Physical Demands

While performing the duties of this position, the employee is frequently required to stand, walk, utilize a keyboard, sit, bend at the waist, and talk or hear. Occasionally, the employee will need to reach or work with arms above shoulder height, kneel, stoop, drive, crouch or squat, crawl, drive, climb stairs, twist or rotate at the waist while working; push, lift or carry items.

Visual Requirements

• Near visual acuity

Work Environment

• Office setting.

*The selected candidate will be required to obtain, at their own expense, 3 forms of clearance, including PA State Police Criminal History Record Check; PA Child Abuse History; and FBI Criminal History Background Check including finger printing prior to employment.

Delaware County Health Department requires all employees be up to date for their COVID-19 vaccination per CDC guidelines. Proof of vaccination must be submitted before a candidate's start date if hired.

The County of Delaware offers a comprehensive benefits package to full-time employees including health care, dental, retirement, life insurance, holidays, vacation, and sick leave.