DBM PAYROLL & TIMEKEEPING ANALYST AUDITOR

State of Maryland; Maryland; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Telework eligibility

Office move: Baltimore, MD 21202 (Dec

Job summary

State of Maryland seeks an experienced Payroll & Timekeeping Auditor to audit timekeeping records, payroll transactions, and leave processes, ensuring SPMS policy compliance. The role develops audit plans, analyzes data, and guides agencies on corrective actions to prevent improper payments.

Responsibilities include maintaining an annual audit schedule, reporting results, and monitoring follow-up actions, with opportunities to train staff and contribute to process improvements across SPMS

Qualifications

• Auditing experience or familiarity with payroll/timekeeping systems.
• Knowledge of SPMS policies and procedures and related regulations.
• Ability to develop audit plans, analyze data, and communicate findings clearly.

Responsibilities

• Conduct audits of timekeeping records, payroll transactions, and leave processes.
• Develop and implement annual audit schedules and report findings.
• Provide guidance to agencies on corrective actions to address deficiencies.
• Monitor follow-up actions and Recovery of overpayments as needed.

Skills

Auditing

Payroll knowledge

Regulatory compliance

Education

High school diploma or equivalency

Tools

SPMS

Statewide Personnel System

Job description

Introduction

The Office of Personnel Services and Benefits (OPSB) is the personnel component of the Department of Budget and Management and the office promotes the recruitment, development, and retention of a competent, motivated workforce for Maryland State Government which strives for excellence through efficient, effective services that are responsive to the needs of the State's citizens.

The Personnel Services Division (PSD) of OPSB directly supports multiple State agencies in the administration of their human resources program, provides policy guidance to State employees, facilitates the statewide leave bank program, facilitates the gross payroll reconciliation for multiple State agencies, and supports various statewide HR initiatives. We are currently seeking passionate, dedicated, and experienced HR professionals to join our team as a Payroll & Timekeeping Auditor.

• This position is eligible for telework***
• DBM offices will be moving to 7 Saint Paul Street, Baltimore, MD 21202 December 2026***

GRADE

STD0018

LOCATION OF POSITION

Current Work Location:
301 W. Preston Street, Room 705, Baltimore, MD. 21201

In Late December DBM Will Be Moving Offices To

7 Saint Paul Street Baltimore MD 21202

Main Purpose of Job

The primary purpose of this position is to conduct audits of timekeeping records, payroll transactions, and leave-related processes to ensure compliance with State Personnel Management System (SPMS) policies and procedures. Areas of review may include but are not limited to timekeeping entries and adjustments, payroll processing reports and results, overpayment collections, payroll exceptions, accident leave, acting capacity pay, cash-in-lieu approvals, administrative leave and other unaccrued leave types, final payout processing, compressed workweek schedules, and leave programs for Regular, Temporary, and Contractual employees within SPMS agencies. This position is responsible for developing and implementing audit plans, analyzing payroll and leave data, and evaluating the accuracy and appropriateness of employee pay and leave transactions. Based on audit findings, the incumbent will establish recurring audit schedules, prepare reports, and provide guidance to agencies on corrective actions needed to address deficiencies and prevent improper payments. The position also monitors follow-up activities, including the recovery of overpayments, to ensure timely resolution and compliance with applicable policies and regulations.

POSITION DUTIES

Develops and conducts audits related to compensation and leave administration across all SPMS agencies. Maintains an annual audit schedule, documents findings, and recommends corrective actions to ensure compliance and operational effectiveness. Identifies opportunities for process improvement within SPMS agencies through audit results and collaborates with stakeholders to implement enhancements. Responsible for annual report summary. The annual report summary should provide a detailed discussion of each audit result, including corrective actions taken, enhancements to operational processes, and measurable outcomes. The report should clearly demonstrate how audit recommendations contributed to increased efficiency, strengthened controls, reduced risks, and generated cost savings and other tangible benefits to the State. Serves as the subject matter expert in all aspects of payroll and timekeeping, providing guidance to all SPMS agencies on payroll and compensation transactions and leave policy matters. Applies State laws, regulations, and applicable federal laws—including the Fair Labor Standards Act (FLSA) and Family and Medical Leave Act (FMLA) to ensure accurate and compliant payroll processing for SPMS employees through the audit process. May provide training and guidance to lower-level staff, perform all other duties as assigned, and maintain a consistent and reliable attendance record.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four (4) years of experience in payroll or timekeeping work, or four (4) years of professional experience in human resources, or Four (4) years of experience conducting financial and operational internal audits that include elements for finance and compliance, economy and efficiency, and program results.

Notes

• Candidates may substitute the possession of an associate of arts degree or the possession of a bachelor’s degree from an accredited college or university for two (2) years of the required experience.
• Candidates may substitute 30 college credits from an accredited college or university for one year of the required experience up to three (3) years of the experience.
• Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for up to three years of the required experience OR one year of experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work up to three years of the required experience.

Desired Or Preferred Qualifications

• Audit Experience
• Experience with creating and implementing corrective action plans
• Experience with identifying problems/issues and instituting process/policy improvements

LICENSES, REGISTRATIONS AND CERTIFICATIONS

• Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Maryland Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.
• Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.