Day Program Operations Coordinator

Abundant Professional Services; Williamsburg (VA); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Professional Development Training

A supportive team environment

The opportunity to build a career

Job summary

Beyond Disabilities seeks an Administrative Coordinator to support daily office and day-program operations in a fast-paced environment in Williamsburg, VA. This on-site role requires discretion, organization, and strong communication with clients, families, and staff.

The position covers client records, intake paperwork, attendance tracking, vendor coordination, scheduling, and program readiness, reporting to leadership.

Qualifications

• High school diploma or equivalent.
• Background in administrative, healthcare, human services, or day program experience preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and shift priorities.
• Professional verbal and written communication.
• Ability to interact respectfully with individuals with disabilities, families, staff, vendors, and visitors.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Valid driver's license and DMV driving record.
• First Aid/CPR Certification required.

Responsibilities

• Serve as the first point of contact for clients, families, staff, vendors, and visitors, ensuring professional and respectful communication.
• Answer calls, route messages, monitor voicemail and email, and assist with follow-up.
• Prepare, organize, and maintain client records, timesheets, support logs, intake documents, and quarterly updates.
• Track client and DSP attendance, documentation needs, missing forms, and follow-ups.
• Provide administrative support to program leadership.
• Assist with client intake paperwork, audits, file maintenance, and reviews.
• Coordinate office supplies, mail, vendor services, deliveries, and facility readiness.
• Support scheduling, program activities, outings, events, and petty cash documentation.
• Assist with client and DSP coordination during daily operations.
• Maintain confidentiality and handle information per policies and laws.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Confidentiality

Driver's license

Teamwork

Adaptability

Education

High school diploma

Tools

Microsoft Office

Office equipment

Job description

Beyond Disabilities seeks an Administrative Coordinator to support daily office and day-program operations in a fast-paced environment in Williamsburg, VA. This on-site role requires discretion, organization, and strong communication with clients, families, and staff.

The position covers client records, intake paperwork, attendance tracking, vendor coordination, scheduling, and program readiness, reporting to leadership.