Day of Wedding Coordinator

Berry Hill Resort; South Boston (VA); On-site; USD 15,624 - 23,436; Part time

Job summary

Berry Hill Resort is seeking an experienced Wedding Coordinator to guide couples through the final months of planning and ensure their wedding day is flawlessly executed.

As the Day of Wedding Coordinator, you will become the primary point of contact for assigned weddings approximately three months prior to each event, partnering closely with the couple and the Berry Hill team to bring every detail together. This role requires exceptional communication and organizational skills.

Qualifications

• Experience coordinating weddings, special events, hospitality, or banquet operations.
• Outstanding organizational and time-management skills.
• Excellent written and verbal communication.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Experience with Microsoft Office and Google Workspace; experience creating floor plans is a plus.
• Ability to work evenings, weekends, and holidays as required by event schedules.

Responsibilities

• Serve as the primary point of contact for the couple beginning approximately three months before the wedding.
• Guide couples through Berry Hill's wedding planning templates and collect all event details.
• Coordinate with the Sales Administrator to update contracts, proposals, pricing, and any additional events or services.
• Prepare and maintain accurate event files and planning documents.
• Create event floor plans, signage, seating labels, and other event materials as needed.
• Prepare the final Banquet Event Order (BEO) and review all details with the operations team and culinary staff.
• Communicate banquet staffing requirements with the Banquet Manager.
• Coordinate bar requirements with the Food & Beverage team.
• Lead event execution, working closely with the Banquet Captain, Executive Chef, and Berry Hill staff to ensure a seamless guest experience.
• Proactively solve problems and manage last-minute changes with professionalism and composure.

Skills

Wedding coordination

Organization

Communication

Time management

Problem solving

Hospitality

Event planning

Tools

Microsoft Office

Google Workspace

Floor plans

Job description

Berry Hill Resort is seeking an experienced Wedding Coordinator to guide couples through the final months of planning and ensure their wedding day is flawlessly executed.

As the Day of Wedding Coordinator, you will become the primary point of contact for assigned weddings approximately three months prior to each event, partnering closely with the couple and the Berry Hill team to bring every detail together. This role requires exceptional communication, organization, hospitality, and the ability to manage multiple moving parts while delivering an outstanding client experience.

For each assigned wedding, you will:

• Serve as the primary point of contact for the couple beginning approximately three months before the wedding.
• Guide couples through Berry Hill's wedding planning templates and collect all event details.
• Coordinate with the Sales Administrator to update contracts, proposals, pricing, and any additional events or services.
• Prepare and maintain accurate event files and planning documents.
• Create event floor plans, signage, seating labels, and other event materials as needed.
• Prepare the final Banquet Event Order (BEO) and review all details with the operations team and culinary staff.
• Communicate banquet staffing requirements with the Banquet Manager.
• Coordinate bar requirements with the Food & Beverage team.
• Lead event execution, working closely with the Banquet Captain, Executive Chef, and Berry Hill staff to ensure a seamless guest experience.
• Proactively solve problems and manage last-minute changes with professionalism and composure.

The ideal candidate will have:

• Experience coordinating weddings, special events, hospitality, or banquet operations.
• Outstanding organizational and time-management skills.
• Excellent written and verbal communication.
• Strong attention to detail and ability to manage multiple projects simultaneously.
• Experience with Microsoft Office and Google Workspace; experience creating floor plans is a plus.
• Ability to work evenings, weekends, and holidays as required by event schedules.

This position is Part Time/1099 with growth opportunities and for an average of 2 Weddings a month after a training period. Compensation is on a per Wedding weekend basis plus time training on Events as part of our Banquet Team to learn the property and our process.