Day Habilitation Admin Assistant – Reception & Scheduling

Opengate, Inc.; New York (NY); On-site; USD 27,000 - 32,000; Full time

Job summary

Opengate, Inc. is hiring an Administrative Assistant for Day Habilitation in Hawthorne, NY.

The role involves general administrative support, managing the reception area, greeting visitors, and coordinating building logistics and scheduling. The position requires a High School diploma or GED and at least one year of administrative experience, plus proficiency in Microsoft Office and strong communication skills.

Qualifications

• High School diploma or GED required.
• One year of experience in an administrative assistant capacity.
• Proficient with Microsoft Office.
• Proficient keyboard skills and strong written and verbal communication.
• Ability to multi-task and adapt to changing priorities.
• Maintains confidentiality and discretion.

Responsibilities

• Ensure orderly transition of program participants as they come and go from the building.
• Review daily attendance for Day Habilitation programs and follow up with Program Managers as needed.
• Ensure adequate supervision is available in the reception area.
• Greet visitors and maintain sign-in book.
• Answer phones and direct calls.
• Accept orders and deliveries.
• Forward Day Habilitation reports to daily Rounds Committee.
• Report maintenance-related issues in FIIX, as requested.
• Attend mandatory training sessions as needed to remain in compliance with governmental and Opengate, Inc requirements.
• Follow federal, state and local governmental regulatory guidelines pertaining to a safe, healthy, and clean work environment, reporting health and safety concerns to the supervisor
• Complete other tasks assigned by their supervisor.

Skills

Written and verbal communication

Interpersonal skills

Multitasking

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Opengate, Inc. is hiring an Administrative Assistant for Day Habilitation in Hawthorne, NY.

The role involves general administrative support, managing the reception area, greeting visitors, and coordinating building logistics and scheduling. The position requires a High School diploma or GED and at least one year of administrative experience, plus proficiency in Microsoft Office and strong communication skills.