Database Management Specialist

CAE USA; Altus (OK); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive benefits

Work–life balance

Safe work environment

Career development

Recognition

Job summary

CAE USA Inc. is seeking a detail-oriented professional to support the C17 TS program by managing configuration data and documentation. The role ensures accuracy and traceability of CAE and Air Force materials, while coordinating with engineering, IT, and logistics teams to reflect current configurations.

Responsibilities include maintaining contract data, CDRLs, and baseline documentation for courseware, hardware, software, and visual databases, with an emphasis on compliance and audit readiness.

Qualifications

• Bachelor's degree in information management, engineering, business, or a related field; equivalent experience may be considered.
• 1-3 years of experience in configuration management, data management, document control, or related technical support disciplines.
• Basic understanding of configuration management principles, documentation standards, and version control practices.
• Strong attention to detail and ability to maintain accurate technical documentation.
• Effective communication skills for working with cross-functional teams.
• Ability to manage multiple tasks in a fast-paced, structured environment.
• Proficiency with standard office software and document management applications.

Responsibilities

• Supports daily configuration management and data management activities for the C17 TS program.
• Maintains the integrity of all released C17 TS documentation, including CAE generated documents, databases, and Air Force publications.
• Supports the team that compiles, delivers, and maintains all C17 TS CDRLs, ensuring timely submission and proper documentation control.
• Coordinates with engineering, courseware, IT, logistics, and management teams to reflect current configurations.
• Assists in baseline management for C17 TS courseware, hardware, software, and visual database products.
• Follows established configuration management procedures, version control processes, and documentation standards.
• Tracks modifications and changes to program documentation and configuration items.
• Supports audits, reviews, and inspections related to configuration and data management.

Skills

Attention to detail

Documentation

Communication

Cross-functional collaboration

Task management

Office software

Education

Bachelor's degree or equivalent in information management, engineering, or related field

Tools

Document management software

Office software

Job description

Who We Are:

• CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, and civil aviation by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.

• CAE Defense & Security Mission: CAE's Defense and Security business unit focuses on helping prepare military customers to develop and maintain the highest levels of mission readiness.

• CAE Values: Empowerment, Innovation, Excellence, Integrity and OneCAE make us who we are and we strive to make a difference in the world while helping each other succeed.

What We Have to Offer:

• Comprehensive and competitive benefits package and flexibility that promotes work-life balance

• A work environment where all employees are valued, respected and safe

• Freedom to succeed by enabling team members to deliver, take initiatives and make decisions

• Recognition, professional development, advancement and having fun!

Summary

This position supports all C17 Training System (TS) configuration and data management activities and executes the management of the complete program data package. The role is responsible for maintaining the integrity, accuracy, and completeness of all released program documentation, including CAE generated materials, database information, vendor software and hardware documentation, Air Force aircraft technical publications, and Air Force procedural documents. The position also supports the team responsible for compiling, delivering, and maintaining all C17 TS Contract Data Requirements Lists (CDRLs), contractor records, and baseline documentation for courseware, hardware, software, and visual databases.

Essential Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Supports daily configuration management and data management activities for the C17 TS program.
• Assists in managing the total program data package, ensuring documentation accuracy, proper organization, and compliance with contract requirements and internal standards.
• Maintains the integrity of all released C17 TS documentation, including CAE generated documents, databases, vendor documentation, and Air Force technical publications.
• Supports the team that compiles, delivers, and maintains all C17 TS CDRLs, ensuring timely submission and proper documentation control.
• Helps organize and maintain all contractor related records associated with the C17 TS program.
• Assists in baseline management for C17 TS courseware, hardware, software, and visual database products to ensure accuracy and traceability.
• Follows established configuration management procedures, version control processes, and documentation standards.
• Tracks modifications, updates, and changes to program documentation and configuration items.
• Coordinates with engineering, courseware, IT, logistics, and other teams to ensure documentation reflects current system configurations.
• Supports preparation for audits, reviews, and inspections related to configuration and data management.
• Identifies discrepancies or gaps in documentation and assists with corrective actions.
• Ensures all documentation is properly formatted, organized, and stored for easy retrieval and long-term usability.
• Contributes to continuous improvement of configuration and data management processes and tools.

Qualifications and Education Requirements

• Bachelor's degree in information management, engineering, business, or a related field; equivalent experience may be considered.
• 1-3 years of experience in configuration management, data management, document control, or related technical support disciplines.
• Basic understanding of configuration management principles, documentation standards, and version control practices.
• Strong attention to detail and ability to maintain accurate technical documentation.
• Effective communication skills for working with cross-functional teams.
• Ability to manage multiple tasks in a fast-paced, structured environment.
• Proficiency with standard office software and document management applications.

Preferred Skills

• Experience with military training systems, defense programs, or government contracted environments.
• Familiarity with Air Force technical publications, formats, or procedural documents.
• Knowledge of CDRLs and configuration management tools or databases.
• Experience supporting baseline management for hardware, software, courseware, or visual database products.
• Ability to interpret technical drawings, engineering documents, or system specifications.
• Experience contributing to configuration audits or change control board activities.

Security Responsibilities

Must comply with all company security and data protection / usage policies and procedures. Personally responsible for proper marking and handling of all information and materials, in any form. Shall not divulge any information, or afford access, to other employees not having a need-to-know. Shall not divulge information outside company without management approval. All government and proprietary information will be accessed and stored electronically on company provided resources.

Security Clearance

• Incumbent must be eligible for DoD Personal Security Clearance.

Due to U.S. Government contract requirements, only U.S. citizens are eligible for this role.

Work Environment

• Work is performed primarily in an office or engineering support environment within a training systems facility.
• Regular communication with engineering, courseware, IT, logistics, and program management teams.
• Structured workflow requiring precision, organization, and adherence to documentation standards.
• Occasional interaction with Air Force representatives or external vendors.
• Limited travel may be required for meetings, deliveries, or documentation related support.

Physical Demands

• Ability to sit or stand for extended periods while reviewing documents or working at a computer.
• Ability to walk through simulator areas, technical spaces, or storage rooms as needed.
• May occasionally be required to lift or move small boxes, binders, or technical files (typically up to 25 lbs).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

CAE USA Inc. is an equal opportunity employer, and all qualified applicants will be considered for employment without regard to any protected characteristic, including disability and protected veteran status, as defined under federal, state, or local laws.

At CAE, our mission is clear: to help make the world a safer place. For nearly 80 years, we've driven innovation in simulation, training, and mission readiness to support critical operations worldwide. By leveraging advanced technologies, we empower our customers to operate smarter, faster, and more sustainably. Join a purpose-driven organization where bold ideas are encouraged, collaboration drives progress, and your growth fuels our shared success.

Position Type: Regular

Equal Opportunity Employer

Privacy Statement | CAE

As part of our process, we may use AI-supported tools to help review applications, with human decisionmaking at every step. CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.