Database Coordinator

Notre Dame de Sion; Kansas City (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

Notre Dame de Sion in Kansas City, MO seeks a Database Coordinator to serve as the primary administrator of Raiser’s Edge and RENXT, ensuring data integrity, gift processing, and reporting. The role partners with the Business Office and Registrar, supports events, and maintains confidential donor and student information.

The ideal candidate has a bachelor’s degree and 3–5 years in non-profit fundraising databases, with proficiency in OneCause and other Blackbaud modules.

Qualifications

• Bachelor’s degree required, with a minimum of 3–5 years database experience and an understanding of fundraising needs in a non-profit and/or private education environment.
• Significant experience with Raiser’s Edge/RENXT, as well as proficiency in data entry, gift processing, query design, data importing/exporting, and constituent management.
• Experience with the OneCause Auction Platform, as well as other Blackbaud modules/systems (Event and Alumni modules, RE Connect, Enrollment Management, Merchant Services, and ResearchPoint).
• Knowledge of online form building and online donation systems preferred, as well as the importing/exporting of donations from third-party vendors (Square, DAF platforms, etc.).
• Must possess attention to detail and be well organized, with the ability prioritize tasks, set clear objectives, and communicate progress and results.

Responsibilities

• Serve as the primary administrator of Raiser’s Edge and RENXT, overseeing database integrity, constituent records, gift and pledge processing, acknowledgements, revenue coding, imports/exports, reporting, and ongoing database maintenance.
• Maintain accurate constituent records for alumni, parents, grandparents, donors, prospects, students, and other members of the Sion community, including relationships, contact information, communication preferences, and giving and engagement data.
• Support donor follow-up efforts, including outreach to lapsed donors and donors with outstanding pledge balances.
• Establish and maintain database standards and procedures to ensure accurate, consistent, and complete constituent records, including duplicate management, address updates, household relationships, constituent codes, attributes, and deceased records.
• Partner with the Business Office to regularly reconcile revenue, ensuring gifts, pledges, payments, deposits, and revenue coding are accurate across systems.
• Collaborate with the Registrar to maintain consistent student/family demographic information and enrollment status.
• Generate mailing and email lists to support Philanthropy & Engagement efforts
• Manage a cross-functional environment to support use of RE with third-party software vendors, including, but not limited OneCause, UBIQ, and Almabase.
• Create and maintain online giving forms in RE database view and RENXT web view.
• Assist with data entry, ticket sales, and sponsorships in OneCause for all events that utilize the auction software and perform all gift imports into Raiser’s Edge following each event.
• Serve as the primary internal resource for Raiser’s Edge/RENXT, providing training, troubleshooting, and guidance to staff on database processes and best practices.
• Maintain confidentiality and security of donor, alumni, student, and family information and follow organizational policies and applicable data privacy standards.
• Support Philanthropy & Engagement events, initiatives, and departmental priorities as needed, including occasional attendance at evening and weekend events.

Skills

Attention to detail

Organizational skills

Task prioritization

Communication

Adaptability

Education

Bachelor’s degree

Tools

Raiser’s Edge/RENXT

OneCause

Blackbaud modules

Job description

POSITION TITLE: Database Coordinator

FLSA CLASSIFICATION: Salary Non-Exempt

REPORTS TO: Senior Manager of Philanthropy & Engagement

Notre Dame de Sion’s goal is to develop students who are well-rounded, faith-filled citizens and servant leaders, in an atmosphere of love, respect, hopefulness, openness, and by building connections through relationships.

Sion educators are:

• Confident Practitioners who know their subject and the instructional techniques to help students meet educational goals.
• Growth-Minded Learners who understand that knowledge is not finite - students and teachers can grow, learn new things, and accomplish tasks they never knew were possible.
• Mindful Communicators who communicate in a solution-focused, timely, positive, and inclusive manner in verbal, written, and non-verbal communication.
• Collaborative Team Players who pitch in and help with events outside their classroom to make Sion a place that is rich in community and models servant leadership.
• I nclusive Community Builders who use language and actions that support self-esteem and belonging for students, faculty, staff, and stakeholders.

Essential Job Duties

• Serve as the primary administrator of Raiser’s Edge and RENXT, overseeing database integrity, constituent records, gift and pledge processing, acknowledgements, revenue coding, imports/exports, reporting, and ongoing database maintenance.
• Maintain accurate constituent records for alumni, parents, grandparents, donors, prospects, students, and other members of the Sion community, including relationships, contact information, communication preferences, and giving and engagement data.
• Support donor follow-up efforts, including outreach to lapsed donors and donors with outstanding pledge balances.
• Establish and maintain database standards and procedures to ensure accurate, consistent, and complete constituent records, including duplicate management, address updates, household relationships, constituent codes, attributes, and deceased records.
• Partner with the Business Office to regularly reconcile revenue, ensuring gifts, pledges, payments, deposits, and revenue coding are accurate across systems.
• Collaborate with the Registrar to maintain consistent student/family demographic information and enrollment status.
• Generate mailing and email lists to support Philanthropy & Engagement efforts
• Manage a cross-functional environment to support use of RE with third-party software vendors, including, but not limited OneCause, UBIQ, and Almabase.
• Create and maintain online giving forms in RE database view and RENXT web view.
• Assist with data entry, ticket sales, and sponsorships in OneCause for all events that utilize the auction software and perform all gift imports into Raiser’s Edge following each event.
• Serve as the primary internal resource for Raiser’s Edge/RENXT, providing training, troubleshooting, and guidance to staff on database processes and best practices.
• Maintain confidentiality and security of donor, alumni, student, and family information and follow organizational policies and applicable data privacy standards.
• Support Philanthropy & Engagement events, initiatives, and departmental priorities as needed, including occasional attendance at evening and weekend events.

Qualifying Characteristics

• Bachelor’s degree required, with a minimum of 3–5 years database experience and an understanding of fundraising needs in a non-profit and/or private education environment.
• Significant experience with Raiser’s Edge/RENXT, as well as proficiency in data entry, gift processing, query design, data importing/exporting, and constituent management.
• Experience with the OneCause Auction Platform, as well as other Blackbaud modules/systems (Event and Alumni modules, RE Connect, Enrollment Management, Merchant Services, and ResearchPoint).
• Knowledge of online form building and online donation systems preferred, as well as the importing/exporting of donations from third-party vendors (Square, DAF platforms, etc.).
• Must possess attention to detail and be well organized, with the ability prioritize tasks, set clear objectives, and communicate progress and results.
• Knowledge of Microsoft suite products (specifically Word and Excel), Google applications, and the ability to learn new computer software as needed.
• Ability to maintain a positive attitude in a team environment with demanding deadlines.
• Willing to work flexible hours that include evenings and weekends.

Physical Requirements and Work Environment

• Work at desk and computer screen for extended periods of time.
• Turn, bend, reach and occasionally use of ladder.
• Be able to lift up to 30 lbs.
• Work in a traditional climate controlled office environment.

Commitment to Non-Discrimination & Diversity

Notre Dame de Sion is an equal opportunity employer and is committed to increasing the diversity of the campus community. Candidates who have experience working with a wide range of faculty, staff, and students, and who can contribute to the climate of inclusivity are encouraged to identify their experience in these areas.

The above description covers the most significant duties performed, but does not exclude assignments not mentioned.