Database and Operations Advancement Associate

Chinese American International School; San Francisco (CA); On-site; USD 41,328,000 - 53,726,000; Full time

Job summary

Chinese American International School is seeking a Database and Operations Advancement Associate in San Francisco. You will act as the primary database administrator in Veracross, processing gifts, generating donor reports, and supporting the annual ShowCAIS gala and related campaigns.

The role requires strong data handling skills, attention to detail, and collaboration with the Advancement and Business Office teams to ensure accurate accounting and timely acknowledgments.

Qualifications

• Experience with donor databases and gift processing.
• Ability to generate and interpret donor reports.
• Strong communication and organizational skills.

Responsibilities

• Serve as the primary database administrator in Veracross and manage gift entry and acknowledgement processes.
• Process all gifts and pledges, with timely reminders and tax receipts.
• Support quarterly reconciliations with the business office and year-end audits.
• Assist with ShowCAIS gala data entry, sponsorships, and ticket sales in event software.
• Collaborate with Advancement leadership to produce donor reports for cultivation and stewardship.

Skills

Veracross

Data analysis

Donor management

Gifting & fundraising

Attention to detail

Tools

Veracross database

Job description

Database and Operations Advancement Associate# Database and Operations Advancement AssociateHot JobSan Francisco, CA 94132## OverviewSalary Range$30.00 - $39.00 HourlyPosition TypeFull-Time/Part-Time## Description**MAIN AREAS OF FOCUS AND RESPONSIBILITY****Serve as the primary database administrator*** Process all gifts to CAIS* Quarterly reconciliation with the business office* Support yearly audit (July)* ShowCAIS (annual fundraising gala) support**SPECIFIC DUTIES** ***(not limited to)*****Donor Recognition*** Oversees and manages the gift entry and acknowledgment process, ensuring accurate and timely processing of gifts and pledge reminders through Veracross.* Prepares and sends timely gift acknowledgment emails and annual gift acknowledgment letters for tax purposes.**Database and Software Management*** Develops and maintains efficient systems in Veracross for data entry and clean up, gift processing, and donor moves management. Creates and pulls database queries from Veracross as requested.* Assists the Assistant Director and Director of Advancement in analyzing data to determine giving trends and outcomes for the department.* Manages updates, upgrades, and reporting issues related to the Veracross database.* Future software research, implementation, and management (i.e. peer-to-peer fundraising platforms and/or event software).* Work with the Director of Advancement to create reports related to major/ leadership donors that will help guide cultivation and stewardship efforts.**Donor Services Research and Management*** Collaborates with the Business Office to ensure that all gift revenues are properly recorded; provides quarterly gifts reconciliation.* Works with the Business Office to provide documentation needed for annual audits (July)* Manages pledge tracking and reminder process to ensure pledge fulfillment of annual fund and ShowCAIS before fiscal year end.* Pulls, reviews, and updates mailing lists for the department’s direct mail campaigns.* Regularly enters gifts into Veracross using CASE standard protocols.**ShowCAIS (Annual Gala) Support*** Outreach support to secure online auction items.* Enter sponsorships, online auction items, live auction packages, and ticket sales data into event software, ensuring accuracy.* In-person event day support (May 8, 2027)**Additional Duties*** Event support — work with the Parent Engagement and Events Manager to execute cultivation and stewardship events.* Annual Fund — work with the Assistant Director of Advancement on the Annual Fund as needed.Other duties as assigned by the Assistant Director of Advancement