Data Validation Administrator EMPACT

La Frontera EMPACT - Suicide Prevention Center; Arizona; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Generous PTO

10 paid holidays per year

Medical plans

Dental plans

Vision plans

403(b) retirement plan

Retirement Allowance

Company paid Life/AD&D and Long-Term  

Voluntary additional Life and Short‑ ‑

Tuition Reimbursement

Licensure Reimbursement

Elder Care assistance

Pet Insurance

Job summary

EMPACT- Suicide Prevention Center, part of the La Frontera family, seeks a Data Validation Administrator to ensure accuracy of clinical documentation in a behavioral health outpatient setting.

The role collaborates with physicians, nurses, and medical staff to improve documentation, ensure proper billing/coding alignment, and maintain data integrity across systems. Office hours required in Phoenix area.

Qualifications

• Associate or Bachelor’s degree in health information management, Healthcare Administration, Nursing, or related field preferred.
• High School Diploma/GED Required.
• Certified Professional Coder Certification preferred.
• 2+ years of experience in healthcare data validation, CDI, medical billing/coding, or chart auditing.
• NextGen software experience preferred.
• High attention to detail and strong organization skills.
• Excellent interpersonal skills and communication.
• Able to work independently and with teams.
• Excellent computer skills.
• Proficient in Microsoft Office and project management.
• Fingerprint clearance card or eligibility to obtain one.

Responsibilities

• Review patient records to ensure documentation supports billing and coding.
• Identify documentation gaps impacting reimbursement, compliance, or patient care; work with providers to resolve them.
• Assist providers in understanding documentation requirements related to coding standards and payer guidelines.
• Conduct routine chart audits to validate accuracy and alignment between clinical documentation and billing data.
• Collaborate with billing to ensure clean claims and reduce denials or rework.
• Provide real-time or retrospective feedback to clinicians to improve documentation practices.
• Track trends in documentation errors, coding issues, and claim denials; report findings to leadership.
• Support HIPAA and regulatory requirements.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Microsoft Office

Education

Associate or Bachelor’s degree in health information management/healthcare administration/nursing

High School Diploma/GED

Certified Professional Coder Certification

Tools

NextGen software

Job description

Who We Are

EMPACT- Suicide Prevention Center, part of the La Frontera family, is an industry leading non-profit organization dedicated to providing valued community services and resources for behavioral health counseling, crisis intervention, and suicide prevention since 1987. We are an EEO/AA Employer.

What You’ll Do

The Data Validation Administrator supports the accuracy, quality, and compliance of clinical documentation within a behavioral health outpatient setting. This role works closely with Behavioral Health Medical Practitioners, Psychiatrists, Registered Nurses (RNs), Family Nurse Practitioners (FNPs), and Medical Assistants to improve documentation practices, ensure alignment with billing and coding requirements, and maintain data integrity across systems.

*IN OFFICE HOURS REQUIRED * YOUR APPLICATION WILL BE REJECTED IF YOU ARE NOT A RESIDENT OF THE PHOENIX, AZ AREA.

Essential Responsibilities

• Review patient records to ensure documentation supports appropriate billing and coding; including diagnoses, services rendered, and medical necessity.
• Identify documentation gaps that may impact reimbursement, compliance, or patient care. Work with providers to resolve them.
• Assist providers in understanding documentation requirements related to coding Standards (e.g., CPT, ICD-10) and payer guidelines.
• Conduct routine chart audits to validate accuracy and alignment between clinical documentation and billing data.
• Collaborate with the billing department to ensure clean claims and reduce denials or rework.
• Provide real-time or retrospective feedback to clinicians to improve documentation practices.
• Track trends in documentation errors, coding issues, and claim denials. Report findings on leadership.
• Support compliance with HIPAA, state regulations, and payer-specific requirements.
• Develop training materials and provide education to medical and clinical staff on best practices for documentation, billing, and coding.
• Assist in the management of organizational projects as needed.
• Assists in evaluating and standardizing operations, policies, and procedures.
• Assist with training and education of staff upon request.
• Additional duties assigned by supervisor or member of management.

What You’ll Provide

• Associate or Bachelor's degree in health information management, Healthcare Administration, Nursing, or related field preferred
• High School Diploma/GED Required
• Certified Professional Coder Certification preferred
• 2+ years of experience in healthcare data validation, clinical documentation improvement (CDI), medical billing/coding, or chart auditing.
• NextGen software experience preferred.
• High attention to detail and strong organization skills are essential. Experience using electronic health care records.
• Excellent interpersonal skills, capable of confidently and effectively presenting and speaking.
• Able to work independently, collaboratively, and proactively to accomplish work goals.
• Excellent computer skills.
• Proficient in basic date analysis, reporting to include spreadsheets, charts, and diagrams.
• Proficient in Microsoft Office Suite and managing projects through a full cycle process.
• Must have a Fingerprint clearance card or be eligible to obtain one.

Additional Requirements And Responsibilities

• Demonstrated ability to remain calm in crisis situations, work independently and cooperatively, recognize personal limitations, and relate positively and with empathy to all persons regardless of age, race, creed, gender or sexual orientation.
• Maintain professional conduct consistent with ethical professional practice and the policies and procedures of the agency.
• Maintain a professional demeanor and positive working relationships with internal and external team members, stakeholders, and community and business partners.
• If driving while on agency time or on agency business, a valid Arizona driver license and appropriate liability insurance and approval for liability coverage with EMPACT - SPC’s liability insurance carrier is required.

What We’ll Offer

(Full-time employees)

• Generous PTO
• 10 paid holidays per year
• Medical plans (4 choices)
• Dental plans (2 choices)
• Vision plans (2 choices)
• 403(b) retirement plan
• Retirement Allowance
• Company paid Life/AD&D and Long-Term Disability
• Voluntary additional Life and Short-Term Disability
• Tuition Reimbursement
• Licensure Reimbursement
• Elder Care assistance
• Pet Insurance and much more!

EMPACT-SPC is licensed by the Arizona Department of Health Services, and accredited by the American association of Suicidology (AAS) and The Commission on Accreditation of Rehabilitation Facilities (CARF).

EMPACT-SPC/La Frontera Arizona provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

All employees of EMPACT-SPC and La Frontera Arizona are employees "at will" as that term is understood in the State of Arizona. This means that employment may be terminated at any time without prior notice and for no stated reason.

EMPACT-SPC/La Frontera Arizona reserves the right to modify position descriptions as needed and without notice. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice.

Monday - Friday 8:00 am - 5:00 pm