Data Tracking Specialist-HR Department

Ibis Healthcare; Tampa (FL); In loco; USD 55.000 - 75.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Professional development opportunities

Descrizione del lavoro

E3applicants in Tampa, FL is seeking an HR Data & Analytics Analyst to maintain HRIS data, generate reports, and provide data insights to support organizational decisions.

You will ensure data accuracy, monitor compliance, and collaborate with Payroll, Benefits, and Finance to drive workforce analytics and improve reporting processes.

Competenze

• Bachelor's degree required in HR, business, data analytics or IS.
• 2–4 years of HR admin, HR ops, HRIS, or data tracking experience.
• Strong Excel and HRIS proficiency with attention to data accuracy.

Mansioni

• Maintain and update employee records in HRIS with accuracy and confidentiality.
• Audit data, ensure compliance, and generate HR reports for leadership.
• Track training, certifications, and performance data across systems.
• Create dashboards to visualize workforce trends and KPIs.
• Collaborate with Payroll, Benefits, Finance and HR teams on data reconciliation.
• Support audits and continuous improvement of data processes.

Conoscenze

Excel proficiency

Analytical thinking

Attention to detail

Communication skills

Formazione

Bachelor's degree in HR/Business/Data Analytics/IS

Strumenti

Workday

UKG

ADP

Oracle HCM

SAP SuccessFactors

Descrizione del lavoro

Responsible for maintaining accurate Human Resources data, monitoring workforce metrics, and ensuring the integrity of employee records across HR systems. This role supports HR operations by tracking key employee data, generating reports, maintaining compliance records, and providing data insights that support organizational decision-making. The position also assists with data entry, maintenance and validation of employee training records, certifications, and missing employee information within the Human Resource Management System (HRMS) and Human Resource Learning System (HRLS). The ideal candidate is highly organized, detail-oriented, and proficient in HR information systems and data management.

Key Responsibilities

• Maintain and update employee records within the Human Resources Information System (HRIS).
• Ensure the accuracy, completeness, and confidentiality of employee data.
• Review employee records for completeness and update missing personnel information, ensuring accurate and timely documentation in HR systems.
• Audit HR data regularly to identify discrepancies and recommend corrective actions.
• Monitor compliance with company policies and applicable employment laws by maintaining accurate HR documentation.
• Track mandatory training, certifications, performance reviews, and employee compliance requirements.
• Assist with data entry, maintenance, and validation of employee training records, certifications, and compliance requirements within the HRMS and HRLS.
• Support HR audits and reporting initiatives by researching, correcting, and maintaining training and employee data records.
• Track and monitor key HR metrics, including headcount, turnover, retention, hiring, onboarding, promotions, transfers, and separations.
• Prepare recurring and ad hoc HR reports for leadership and department managers.
• Support recruitment reporting by tracking applicant activity, time-to-fill, and hiring metrics.
• Assist with workforce planning by maintaining staffing reports and organizational charts.
• Create dashboards and visual reports to communicate workforce trends and key performance indicators (KPIs).
• Collaborate with Payroll, Benefits, Finance, and other departments to reconcile employee data.
• Recommend process improvements and automation opportunities to enhance HR data management and reporting.
• Safeguard the confidentiality of sensitive employee information.

Qualifications

Required

• Bachelor's degree in Human Resources, Business Administration, Data Analytics, Information Systems, or a related field.
• 2–4 years of experience in HR administration, HR operations, HRIS, or data tracking.
• Proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, and data analysis functions.
• Experience with HRIS platforms such as Workday, UKG, ADP, Oracle HCM, or SAP SuccessFactors.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and commitment to data accuracy.
• Effective written and verbal communication skills.

Preferred

• Familiarity with HR compliance and employment regulations.

Core Competencies

• Data accuracy and quality assurance
• Reporting and analytics
• Confidentiality and data security
• Critical thinking
• Process improvement
• Collaboration and customer service

Key Performance Indicators (KPIs)

• Timeliness of HR reporting
• Data audit completion and error resolution
• Compliance tracking accuracy
• Reporting turnaround timeUser satisfaction with HR reports and dashboards

Working Conditions

• Standard business hours with occasional support during audits, reporting cycles, or HR initiatives
• Competitive salary
• Health, dental, and vision insurance
• Retirement savings plan
• Paid time off and holidays
• Professional development and training opportunities