Data & Systems Manager - Sedalia, CO

Pivotal Solutions; Sedaila (CO); On-site; USD 85,000 - 120,000; Full time

Job summary

Pivotal Solutions seeks a Data & Systems Manager to design, maintain, and optimize our technology ecosystem. You will oversee data collection, security, and analysis while building forms, automations, and reporting tools that support organizational operations.

As the primary systems architect, you will manage access, integrate platforms via APIs, supervise cloud tools like Airtable and Google Workspace, and ensure privacy, data integrity, and reliable system performance across the nonprofit.

Qualifications

• Strong experience administering cloud-based business platforms.
• Experience with database design and management.
• Understanding of APIs, system integrations, and workflow automation.
• Technical troubleshooting across multiple software platforms.
• Excellent written communication and grammar.
• Strong mathematical and analytical abilities.
• Exceptional organizational and time management skills.
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Ability to learn new software and technologies quickly.

Responsibilities

• Administer and maintain organizational software platforms, including Airtable, Fillout, Google Workspace, Squarespace, and other operational systems.
• Configure user permissions and manage system access across platforms.
• Maintain system integrity, security, and operational reliability.
• Evaluate, implement, and optimize new technology solutions.
• Design and maintain databases and data collection systems.
• Ensure accurate and secure transfer of information between multiple platforms.
• Monitor data quality and integrity.
• Analyze organizational data to identify trends, measure program outcomes, and provide projections that support strategic decision-making.
• Develop reports and dashboards for leadership and program staff.
• Build and maintain digital forms, workflows, and automations.
• Develop efficient processes that reduce manual work and improve data accuracy.
• Integrate platforms using APIs and automation tools.
• Continuously improve existing workflows to increase organizational efficiency.
• Serve as the primary technical resource for staff.
• Troubleshoot software, hardware, and platform issues.
• Assist staff, board members, and users with technical challenges as needed.
• Support technology used during organizational events and program operations.
• Develop and maintain registration forms, scheduling systems, calendars, donation management systems, and other operational tools.
• Design technology solutions that support new organizational initiatives.
• Collaborate with leadership to translate operational ideas into scalable digital systems.
• Ensure systems provide appropriate access while protecting confidential information.
• Maintain appropriate security standards across all organizational platforms.
• Protect sensitive participant and organizational information.
• Design systems that balance accessibility with privacy and security requirements.
• Monitor permissions and data governance practices.

Skills

Cloud-based platforms

Database design

APIs & integrations

Workflow automation

Troubleshooting across systems

Written communication

Data analysis

Time management

Multi-project management

Learning new software quickly

Scripting / basic programming

Reporting tools

Tools

Airtable

Fillout

Google Workspace

Squarespace

Job description

The Data & Systems Manager is responsible for designing, maintaining, and optimizing the organization's technology ecosystem. This role oversees the collection, organization, security, and analysis of organizational data while ensuring that all digital systems function efficiently and reliably. Working closely with leadership and program staff, the Data & Systems Manager transforms ideas into functional systems by developing forms, automations, workflows, and reporting tools that support organizational operations. This position requires a combination of technical expertise, analytical thinking, project management, and creative problem-solving.

The Data & Systems Manager serves as the organization's primary systems architect, maintaining administrative access across critical platforms and ensuring that technology supports the organization's mission while protecting user privacy and data integrity.

Systems Administration

• Administer and maintain organizational software platforms, including Airtable, Fillout, Google Workspace, Squarespace, and other operational systems.
• Configure user permissions and manage system access across platforms.
• Maintain system integrity, security, and operational reliability.
• Evaluate, implement, and optimize new technology solutions.

Data Management & Analysis

• Design and maintain databases and data collection systems.
• Ensure accurate and secure transfer of information between multiple platforms.
• Monitor data quality and integrity.
• Analyze organizational data to identify trends, measure program outcomes, and provide projections that support strategic decision-making.
• Develop reports and dashboards for leadership and program staff.

Automation & Workflow Development

• Build and maintain digital forms, workflows, and automations.
• Develop efficient processes that reduce manual work and improve data accuracy.
• Integrate platforms using APIs and automation tools.
• Continuously improve existing workflows to increase organizational efficiency.
• Serve as the primary technical resource for staff.
• Troubleshoot software, hardware, and platform issues.
• Assist staff, board members, and users with technical challenges as needed.
• Support technology used during organizational events and program operations.

Program & Operational Support

• Develop and maintain registration forms, scheduling systems, calendars, donation management systems, and other operational tools.
• Design technology solutions that support new organizational initiatives.
• Collaborate with leadership to translate operational ideas into scalable digital systems.
• Ensure systems provide appropriate access while protecting confidential information.

Data Security & Privacy

• Maintain appropriate security standards across all organizational platforms.
• Protect sensitive participant and organizational information.
• Design systems that balance accessibility with privacy and security requirements.
• Monitor permissions and data governance practices.

Working Relationships

The Data & Systems Manager works closely with:

• Staff and volunteers
• Program participants when technical support is required

Required Qualifications

• Strong experience administering cloud-based business platforms.
• Experience with database design and management.
• Understanding of APIs, system integrations, and workflow automation.
• Technical troubleshooting experience across multiple software platforms.
• Excellent written communication and grammar.
• Strong mathematical and analytical abilities.
• Exceptional organizational and time management skills.
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Ability to learn new software and technologies quickly.

Preferred Technical Skills

Experience with one or more of the following:

• Basic programming or scripting
• Reporting and analytics tools

Core Competencies

The ideal candidate demonstrates:

• Exceptional logical reasoning
• Creative and practical problem-solving
• High attention to detail
• Patience and professionalism when assisting others
• Strong initiative and independent decision-making
• Ability to work efficiently across multiple systems simultaneously
• Adaptability in a fast-paced nonprofit environment
• Commitment to accuracy, data quality, and continuous improvement