Data Systems Administrator - IT Device Operations

Illinois Secretary of State; Springfield (IL); On-site; USD 7,917 - 15,167; Full time

Job summary

The Illinois Secretary of State is looking for a Data Systems Administrator to lead device operations within the Technology Office. This role involves overseeing incident and asset management, ensuring compliance with IT standards, and managing desktop and telecommunications support.

The ideal candidate should have a bachelor's degree in computer science or a related field, two years of managerial experience, and thorough knowledge in management information systems and data base administration.

Qualifications

• 4 years college degree with courses in computer science or related fields.
• 2 years of managerial experience in management information systems.

Responsibilities

• Oversees IT processes related to devices and telecommunications.
• Ensures compliance with IT standards and security frameworks.
• Manages endpoint configurations and lifecycle.
• Coordinates telecom provisioning and device changes.
• Communicates operational insights to leadership.

Skills

Management information systems

Data base administration

Systems analysis

Computer communication systems

Research and statistical procedures

Program budgeting

Education

Bachelor's degree in computer science or related field

Master's degree in computer science or related field

Job description

Office of the Illinois Secretary of State

Alexi Giannoulias

Job Title: Data Systems Administrator – IT Device Operations

Division: Technology Office

Union: N/A

Location: 501 S 2nd St, Springfield, IL – Sangamon County

Salary: Range $7,917 to $15,167 monthly – commensurate with experience

Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Attention: Applicants must be authorized to work in the United States; the Office of the Secretary of State will not complete certification and/or sponsorship requests.

Overview:

Serves as the Senior Manager for Device Operations and provides leadership and oversight for all device‑related services within the Technology Office; including the lifecycle, configuration, support, security, reliability, and governance of ILSOS desktops, laptops, mobile devices, printers, scanners, peripherals, and telecommunication endpoints; Ensures that all device operations adhere to IT process standards, the enterprise architecture, and ILSOS security frameworks, enabling consistent, secure, and measurable IT service delivery across the enterprise.

Duties and Responsibilities:

• Process & Platform Governance - Oversees Incident, Request, Problem, Change, Asset, and CMDB processes for all device and telecom services; Ensures accurate CI relationships, asset records, catalog items, and automated workflows; Drives SLA compliance, dashboard reporting, and workflow optimization.
• Architecture Integration - Aligns Device Operations activities to IT4IT value streams: Strategy to Portfolio, Requirement to Deploy, Request to Fulfill and Detect to Correct; Standardizes lifecycle processes to improve device consistency, telemetry, and recoverability; Ensures tooling, documentation, and operational controls follow IT4IT patterns.
• Security & Compliance - Maintains compliant endpoint configurations (CIS baselines, encryption, patching); Ensures inventory accuracy, configuration control, and secure provisioning; Leads device‑related security remediation, incident coordination, and vulnerability response; Ensures telecom provisioning and device changes meet NIST access and audit controls.
• Endpoint Management Leadership - Governs image development, application packaging, software deployment, and OS lifecycle; Oversees endpoint configuration platforms (Intune/Autopilot, SCCM/ConfigMgr); Manages patching strategy and ensures KPI-driven update compliance; Maintains device standardization and performance reliability.
• Device Operations Management - Oversees deployment, support, and lifecycle management of desktops, laptops, tablets, printers, scanners, and peripherals; Ensures statewide standards, quality of service, and measurable service improvement; Partners with Service Desk and Field Support to reduce repeat device incidents.
• Telecommunications / Contact Center Support - Oversees telecom endpoint provisioning, MACD processes, softphone/VoIP readiness, and ACD device reliability; Coordinates with Network Services on telecom outages and configuration changes; Maintains ServiceNow catalog workflows and telecom device documentation.
• Reporting, Governance, and Stakeholder Engagement - Provides standardized reporting on patching, SLAs, NIST compliance, device health, and telecom performance; Maintains audit‑ready documentation for assets, endpoints, and telecom devices; Communicates status, risks, and operational insights to leadership and business stakeholders.
• Performs other duties as assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years college preferably with courses in computer science, management information systems, mathematics or statistics supplemented by a master's degree in computer science or a related field and two years of managerial experience in a computer-based management information system.

Knowledge, Skills and Abilities:

• Requires thorough knowledge of management information systems, data base administration, systems analysis and computer communication systems.
• Requires thorough knowledge of the principles of organization, management and administration.
• Requires extensive knowledge of research and statistical procedures, program budgeting and systems modeling.
• Requires ability to implement program evaluations or system assurance.
• Requires ability to anticipate and resolve managerial problems.
• Requires willingness to travel and possession of a valid Illinois driver’s license.
• Requires the ability to lift, carry and push/pull up to 50lbs.

Equal Employment Opportunity

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States. Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non‑job‑related medical condition or disability.