Data Systems Administrator - Governance & Business Management

Illinois-Secretary-of-Stat; Springfield (IL); On-site; USD 98,000 - 169,000; Full time

Benefits offered by this job

State employee benefits

Job summary

Office of the Illinois Secretary of State in Springfield seeks a Data Systems Administrator – Governance & Business Management to lead governance, portfolio strategy, and PMO functions. You will oversee IT demand management, requirements standards, and cross‑functional program management to ensure alignment with business goals.

The role coordinates training, QA processes, risk and compliance, and financial oversight while guiding leadership development and performance reporting across the

Qualifications

• Requires knowledge of MIS, data base administration, systems analysis, and computer communication systems.
• Masters or advanced degree preferred with managerial experience in computer-based MIS.

Responsibilities

• Lead IT governance processes, portfolio alignment, and executive reporting.
• Manage PMO standards, resourcing, and performance reporting.
• Oversee intake, prioritization, requirements standards, and demand/capacity balancing.
• Govern change control, release readiness, deployment scheduling, and risk mitigation.
• Direct training strategy, adoption planning, user enablement, and value realization measurement.
• Define QA standards and defect management; partner with QA Testing.
• Maintain audit-ready controls, policy compliance, and portfolio financials and vendor performance.
• Coach and develop team leads and staff; foster continuous improvement.

Skills

Portfolio governance

PMO leadership

Business analysis

Demand management

Change management

Quality assurance

Vendor oversight

People leadership

Education

Bachelor's degree in CS or related field

Master's degree in CS or related field

Job description

Office of the Illinois Secretary of State

Alexi Giannoulias

Job Title: Data Systems Administrator – Governance & Business Management

Division: Business Services Office

Union: N/A

Location: 501 S 2nd St, Springfield, IL - Sangamon County

Salary: $8,798 to $15,167 monthly – commensurate with experience

Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Attention: Applicants must be authorized to work in the United States; the Office of the Secretary of State will not complete certification and/or sponsorship requests.

Overview:

Acting as the Senior Manager of Governance & Business Management leads the frameworks, processes, and people that keep IT initiatives aligned to business strategy, delivered predictably, and adopted successfully; oversees a multi‑disciplinary team spanning Business Analysis & Demand Management, Project Management Office (PMO), Change & Release Management, IT Product/User Training, and Quality Assurance and partners closely with Quality Assurance Testing; owns portfolio governance, standards, tooling, and performance reporting to drive transparency, compliance, and measurable outcomes across the IT–Business Services Office.

Duties and Responsibilities:

• Portfolio Governance & Strategy - Lead IT governance processes, portfolio alignment, executive reporting, and strategic planning.
• Project Management Office (PMO) Leadership – Manage project delivery standards, methodology, resourcing, and performance reporting.
• Business Analysis & Demand Management – Oversee intake, prioritization, requirements standards, and demand/capacity balancing.
• Change & Release Management – Govern change control, release readiness, deployment scheduling, and risk mitigation.
• IT Product/User Training & Adoption - Direct training strategy, adoption planning, user enablement, and measurement of value realization.
• Quality Assurance (Process & Product Quality) – Define QA standards, test strategy, and defect management; partner with QA Testing.
• Risk, Compliance, Financials & Vendor Oversight – Maintain audit-ready controls, ensure policy compliance, and manage portfolio financials and vendor performance.
• People Leadership & Organizational Development – Coach and develop team leads and staff; foster continuous improvement and team engagement.
• Performs other duties as assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to completion of four years college preferably with courses in computer science, management information systems, mathematics or statistics supplemented by a master's degree in computer science or a related field and two years of managerial experience in a computer-based management information system.

Knowledge, Skills and Abilities:

• Requires thorough knowledge of management information systems, data base administration, systems analysis and computer communication systems.
• Requires thorough knowledge of the principles of organization, management and administration.
• Requires extensive knowledge of research and statistical procedures, program budgeting and systems modeling.
• Requires ability to implement program evaluations or system assurance.
• Requires ability to anticipate and resolve managerial problems.
• Requires willingness to travel and possession of a valid Illinois driver’s license.
• Requires the ability to lift, carry, and push/pull 0 – 50lbs.

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.