Data Quality & Reporting Analyst

Oakton College; Des Plaines (IL); Hybrid; USD 46,000 - 52,000; Full time

Benefits offered by this job

Hybrid schedule after 30 days

Job summary

Oakton College seeks a Data Quality & Reporting Analyst to validate and report student-level data for state and federal reporting. Focus areas include enrollment, demographics, completion, transfer, and outcomes, excluding financial reporting.

Under Institutional Research supervision, you’ll support ICCB, IPEDS, NSC reporting, and grant data needs, emphasizing accuracy, documentation, and equity in reporting. Collaboration across offices will drive data quality and institutional accountability.

Qualifications

• Bachelor's degree; data analysis coursework preferred.
• Minimum 1 year of data experience in higher education or public sector.
• Excellent analytical and problem-solving abilities with attention to detail.
• Proficiency with Excel and office tools; willingness to learn data standards.

Responsibilities

• Prepare and review student-level data for ICCB, IPEDS, and NSC reporting.
• Validate, reconcile, and perform quality checks on datasets like ID, E1, A1, A2.
• Document reporting rules and data definitions for consistency across cycles.
• Respond to data questions and support grants with accurate tracking of cohorts.
• Assist with analytics on enrollment, completion, transfer, and student outcomes.

Skills

Analytical thinking

Attention to detail

Excel proficiency

Communication skills

Problem-solving

Data literacy

Education

Bachelor's degree

Tools

SQL

Excel

SPSS

Data visualization

Job description

About Oakton College

Educate. Empower. Transform

At Oakton College, we know education changes lives - and that starts with the people who make it happen. For more than 50 years, we've built a welcoming and inclusive community where students from all backgrounds and experiences thrive.

We're looking for passionate educators, professionals and leaders to join our team. Whether in the classroom, student support, or behind the scenes, your talents and expertise will make a difference and shape the future.

We provide dynamic learning environments that empower students and employees alike with campuses in Des Plaines and Skokie and a Health Careers Education Center in Evanston.

As a proud institution accredited by the Higher Learning Commission, Oakton is more than a college - it's a place where innovation, equity and lifelong learning drive everything we do. We value diverse perspectives and embrace new ideas and are dedicated to fostering an inclusive and student-centered culture.

Job Description

Job Summary

The Data Quality & Reporting Analyst supports the validation, analysis, and reporting of student-level data required for state, federal, and external reporting in an Illinois community college environment. This role focuses on enrollment, demographics, completion, transfer, and outcomes data and does not include financial reporting responsibilities.

Working under the guidance of Institutional Research staff, the Analyst assists with Illinois Community College Board (ICCB) student data reporting, Integrated Postsecondary Education Data System (IPEDS) survey preparation and validation, National Student Clearinghouse (NSC) enrollment and degree reporting validation, and grant-related student data support. The position emphasizes data accuracy, documentation, and developing expertise in complex reporting systems while contributing to institutional accountability, equity initiatives, and student success analysis.

Job Responsibilities

• Support the preparation and review of student-level data, student-related surveys, and employment data submitted to ICCB, IPEDS and NSC, including assisting with validation, reconciliation, quality checks, and error resolution for all datasets such as the ID, E1, A1, and A2.
• Review enrollment, demographic, credential, and outcome data to ensure alignment with ICCB, IPEDS, and NSC definitions and reporting requirements, among other external definitions.
• Document reporting rules, validation steps, and data definitions to support consistency across reporting cycles and submissions; identify data limitations and propose solutions.
• Respond to internal or external data questions and requests related to ICCB, IPEDS, and NSC student reporting under the direction of senior staff.
• Support student-level data reporting for grants and funded initiatives, including tracking grant participant cohorts, enrollment status, and student outcomes, while ensuring accuracyand alignment with grant requirements, in coordination with grant managers and the college grants office.
• Assist with analysis of trends in enrollment (credit and non-credit), completion, transfer, and student outcomes and other metrics that support institutional and strategic priorities, including equity-focused analyses by examining student demographics and emerging variables (e.g., parental status).
• Prepare tables, summaries, and basic visualizations for internal reporting and dashboards and help translate technical data concepts into clear summaries for non-technical audiences.
• Collaborate with Institutional Research, IT, Student Affairs, Academic Affairs, Financial Aid, and Grants staff to clarify data definitions and resolve discrepancies.
• Contribute to process improvement by identifying recurring data quality issues and documentation gaps.
• Perform other job-related duties as assigned.

Supervision Received

Administrative supervision is received from Associate Vice President of Institutional Effectiveness. Functional supervision is received from the Manager of Institutional Data Quality and Analytics.

Supervision Exercised

None

Requirements:

Education, Work Experience, and Qualifications

• Bachelor's degree with no specific discipline required; preference for data analysis and/or statistical coursework.
• 1-year minimum experience working with data in a higher education, education, or public-sector setting. Experience can include coursework with datasets.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and interest in learning student data reporting standards.
• Ability to work with structured datasets and follow detailed validation procedures.
• High proficiency with Microsoft Excel and proficiency with other office tools, i.e. Google Suite.
• Effective written and verbal communication skills.

Preferred Qualifications

• Experience in an Illinois community college environment.
• Familiarity with ICCB, IPEDS, or National Student Clearinghouse reporting (coursework, internships, or prior roles).
• Experience with student information systems or institutional data warehouses.
• Basic experience with SQL, Excel, SPSS, or data visualization tools.

Working Environment and Physical Demands

Light lifting to 10 lbs. and light carrying up to 10 lbs. Ability to reach above the shoulder. Periods spent sitting, standing, walking, kneeling, bending, and stooping. Mobility to move between campuses and off campus partner sites. Work is performed in a general office environment and is sedentary. Little or no exposure to adverse working conditions.

Additional Information

HOURS: Monday - Friday 8:15 am - 5:00 pm

SALARY: The hourly salary of this position is $24.40 which equates to $49,155 annualized based on Oakton's summer hour schedule.

Based on the needs of the college and with Administrator approval, some positions at the college may have a hybrid schedule option available after 30 working days.

For information regarding employment eligibility, please visit our employment at Oakton web page.

Equal Opportunity Employer

Oakton College conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Convictions are not a bar to employment. Background checks will be performed in compliance with state and federal law and in accordance with the Illinois Department of Human Rights Conviction Record Protection Act of March 2021.

Oakton College does not utilize E-Verify for employment eligibility verification.