Data Manager, After-School Programming

Harlem Children's Zone; New York (NY); On-site; USD 45,000 - 50,000; Full time

Benefits offered by this job

No-cost health insurance

Paid time off

Career advancement

Life Insurance

Commuter benefits

Wellness discounts

Job summary

Harlem Children's Zone (HCZ) seeks a Data Manager to ensure clean, organized, and compliant program data for K-12 After-School Programs. The role emphasizes meticulous data handling, reporting, and collaboration with program leadership to drive outcomes for children and families.

The ideal candidate has 2+ years in data management, strong Excel skills, experience with databases/Student Information Systems including Salesforce, and the ability to manage multiple priorities in a fast-paced

Qualifications

• High School Diploma or GED required; Associate's or Bachelor's degree preferred
• 2+ years of experience in data management, program administration, reporting, operations, education, youth development, nonprofit, or a related field
• Proficiency in Microsoft Excel, including ability to organize, analyze, and report on data
• Experience with databases, student information systems, Salesforce, or other data management platforms
• Strong attention to detail with a demonstrated ability to maintain data accuracy and integrity
• Experience generating reports, analyzing data, and communicating findings to stakeholders
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Previous experience supervising staff, interns, or volunteers preferred

Responsibilities

• Ensure program data is accurate, complete, organized, and compliant with HCZ, Promise Academy, funder, and program requirements
• Manage and maintain data systems, processes, and reporting tools that support effective program operations and decision-making
• Monitor attendance, participation, enrollment, and performance metrics, ensuring timely and accurate data entry and reporting
• Generate, analyze, and present data reports to identify trends, measure program outcomes, and support continuous improvement efforts
• Partner with Directors, Assistant Directors, and program staff to translate data into actionable insights that improve participant experiences and program effectiveness
• Supervise, coach, and support Data Aides to ensure high-quality work, professional growth, and adherence to established data standards
• Conduct routine data audits and implement strategies to maintain data integrity and improve reporting accuracy
• Train and support staff on data collection procedures, reporting requirements, and best practices for data management
• Identify opportunities to streamline processes, improve system utilization, and enhance operational efficiency
• Perform other duties as assigned

Skills

Microsoft Excel

Data management

Reporting

Salesforce

Databases

Communication

Staff supervision

Education

High School Diploma or GED required

Associate's or Bachelor's degree preferred

Tools

Database systems

Student Information Systems

Job description

Harlem Children's Zone (HCZ), a world-renowned education and poverty-fighting organization based in New York, seeks an enthusiastic, dedicated, and mission-aligned Data Manager to support our K-12 After-School Programs.

The Data Manager will bring a passion for the mission of Harlem Children's Zone: breaking the cycle of intergenerational poverty through comprehensive, on-the-ground programming that creates opportunities for children and families to thrive in school, work, and life.

We are currently seeking a Data Manager to ensure that all program data is clean, organized, accurate, and compliant with HCZ, Promise Academy, and program guidelines. The ideal candidate has exceptional data management and analytical skills, including strong attention to detail, is familiar with database systems and Microsoft Excel, and is professional, creative, and enthusiastic about working in a community-based organization.

• High School Diploma or GED required; Associate's or Bachelor's degree preferred

• Equivalent combinations of education, training, and relevant professional experience will be considered
• 2+ years of experience in data management, program administration, reporting, operations, education, youth development, nonprofit, or a related field
• Demonstrated proficiency in Microsoft Excel, including the ability to organize, analyze, and report on data
• Experience working with databases, student information systems, Salesforce, or other data management platforms
• Strong attention to detail with a demonstrated ability to maintain data accuracy and integrity
• Experience generating reports, analyzing data, and communicating findings to stakeholders
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Previous experience supervising staff, interns, or volunteers preferred

Who you are

• Passionate about the mission of Harlem Children's Zone and committed to improving outcomes for children, families, and communities
• Highly organized and detail-oriented, with the ability to manage multiple priorities in a fast-paced environment
• A proactive problem-solver who can identify challenges, recommend solutions, and drive continuous improvement
• Skilled at analyzing and interpreting data to uncover trends, inform decision-making, and support program success
• Able to communicate complex information clearly and effectively to a variety of audiences
• Experienced in managing sensitive information with professionalism, confidentiality, and sound judgment
• Comfortable collaborating with program staff, leadership, and cross-functional partners to achieve shared goals
• Proficient in Microsoft Office Suite, database systems, and technology tools that support data management and reporting
• Capable of leading, coaching, and motivating staff while fostering accountability and professional growth
• Adaptable, resourceful, and able to thrive in a mission-driven, results-oriented environment
• Energetic, motivated self-starter and collaborative team player
• Committed to accuracy, data integrity, and operational excellence

What you'll do

• Ensure program data is accurate, complete, organized, and compliant with HCZ, Promise Academy, funder, and program requirements
• Manage and maintain data systems, processes, and reporting tools that support effective program operations and decision-making
• Monitor attendance, participation, enrollment, and performance metrics, ensuring timely and accurate data entry and reporting
• Generate, analyze, and present data reports to identify trends, measure program outcomes, and support continuous improvement efforts
• Partner with Directors, Assistant Directors, and program staff to translate data into actionable insights that improve participant experiences and program effectiveness
• Supervise, coach, and support Data Aides to ensure high-quality work, professional growth, and adherence to established data standards
• Conduct routine data audits and implement strategies to maintain data integrity and improve reporting accuracy
• Train and support staff on data collection procedures, reporting requirements, and best practices for data management
• Identify opportunities to streamline processes, improve system utilization, and enhance operational efficiency
• Perform other duties as assigned

Schedule

• This role requires an 8-hour shift Monday through Friday, scheduled between 9:00 a.m. and 8:00 p.m. Final hours will be based on program assignment and operational needs of the after-school site/program.
• Summer Schedule: To support summer camp operations, employees work an 8-hour shift within a schedule that may range from 7:00 a.m. to 6:00 p.m. Summer hours are determined by the site and program assignment you support during the school year.

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families - and our staff - thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full-time benefits include:

• Highly competitive base salaries
• Paid time off
• Employee referral bonus
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $45,000-$50,000 per year. Harlem Children's Zone and Promise Academy Charter Schools will not provide work visas for candidates who require employer sponsorship to ensure work authorization in the United States. Harlem Children's Zone is an EOE.