Data Management Specialist

Venable LLP; Baltimore (MD); On-site; USD 80,000 - 92,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with firm profit share

Paid time off

Wellness programs

Tuition reimbursement

Job summary

Venable is seeking a Data Management Specialist to perform data management operations across on‑premises and cloud platforms. The role involves ETL, data transfers, and ensuring compliance with GDPR, HIPAA, and related laws within a legal environment.

The candidate will support data operations in Microsoft 365 (Exchange Online, OneDrive, SharePoint), automate recurring tasks, and assist with data restoration/destruction requests while collaborating with IT and legal teams.

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• 2+ years of experience in data operations, IT support, or data management roles.
• Experience with Microsoft Purview, Exchange Online, OneDrive, SharePoint and document management platforms.
• Understanding of permissions, file systems and mapping drives.
• Experience with Exchange management tools.
• Knowledge of data governance and compliance practices, especially in regulated industries.
• Familiarity with cloud storage systems, data migration tools, and scripting languages such as PowerShell.
• Experience with ETL, data transformation, and system integration.

Responsibilities

• Assist with ETL between on-premises and cloud-based storage systems.
• Export/Import client and attorney data for onboarding/offboarding; track client release letters.
• Facilitate data transfers between SharePoint, OneDrive, Exchange, and DMS.
• Provide hands-on data operations support in Microsoft 365 environments (Exchange Online, OneDrive, SharePoint).
• Ensure data is stored and managed in compliance with GDPR, HIPAA, and other legal frameworks.
• Assist in implementing automation for recurring tasks (data imports/exports, backups, audits).
• Provide technical support for data operation issues and troubleshooting.
• Assist with data restores and destruction requests across platforms.

Skills

ETL

Microsoft 365

PowerShell

Data governance

SharePoint

OneDrive

Education

Bachelor’s degree

2+ years data operations

Tools

SharePoint

OneDrive

Exchange Online

Purview

Job description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Data Management Specialist to perform data management operations of the Firm, across various platforms, including on-premise and cloud-based storage systems.

The ideal candidate will be responsible for…

• Assisting with the extraction, transformation, and loading (ETL) of data between on-premises and cloud-based storage systems
• Exporting/Importing client and attorney data in support of the onboarding and offboarding procedures in accordance to Firm policy; tracking all client release letters and enforce policy requirements
• Facilitating data transfers between platforms like SharePoint, OneDrive, Exchange, and document management systems
• Providing hands-on support for data operations tasks in Microsoft 365 environments, including Exchange Online, OneDrive, and SharePoint
• Ensuring data is stored and managed in compliance with data protection regulations such as GDPR, HIPAA, and other relevant legal frameworks
• Assisting in implementing automation processes for recurring tasks such as data imports/exports, backups, and audits
• Providing technical support to end-users and teams regarding data operation issues, including troubleshooting connectivity, data access, searching and integration problems
• Assisting with data restores and data destruction requests from multiple platforms, including file shares, DMS and Microsoft Exchange

The successful candidate will demonstrate...

• Bachelor’s degree in a related field or equivalent experience
• MCSA Certification preferred
• 2+ years of experience in data operations, IT support, or data management roles
• Experience working with Microsoft Purview, Exchange Online, OneDrive, SharePoint and document management platforms
• Understanding of the core concepts of permissions, file systems and mapping drives
• Experience with Exchange management tools
• An understanding of data governance and compliance practices, particularly in regulated industries
• Familiarity with cloud storage systems, data migration tools, and scripting languages such as PowerShell
• Experience with ETL processes, data transformation, and system integration

Pay Range for Candidates in Baltimore, MD: $80,000 - $92,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications and location.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.