Data Management Officer

Tyler Junior College; Tyler (TX); On-site; USD 80,000 - 120,000; Full time

Job summary

Tyler Junior College is seeking a Data Management Officer to lead governance, ethics, standards, and regulatory controls ensuring data integrity for the college’s information assets.

Key responsibilities include developing and enforcing data quality, security, lifecycle management, audits, and collaboration with campus stakeholders and the Texas State data governance framework.

Qualifications

• Bachelor’s degree or equivalent; commensurate experience.
• Five years of experience in a relevant role.
• Experience establishing cybersecurity governance, risk, and compliance controls.
• Master’s degree preferred or certifications in Information Security/Privacy/ Data Management.

Responsibilities

• Establish and maintain the College’s data governance program.
• Coordinate with state and college stakeholders on data quality, security and lifecycle management.
• Conduct audits and data maturity assessments.
• Serve as privacy officer for the college.

Skills

Cybersecurity standards knowledge

Data management experience

Relational databases understanding

Policy interpretation

Auditor interactions

Data management practices

Adaptability in IT landscape

Collaboration with stakeholders

Excellent communication

Education

Bachelor’s degree or equivalent

Master’s degree in business administration or related field

Job description

The College’s Data Management Officer (DMO) drives the governance, strategies, ethics, standards, and regulatory controls that ensure the integrity of the College’s knowledge and data assets. The DMO ensures that the College performs its duties as assigned by Texas State’s Chief Data Officer and as described in §2054.0286 of the Texas State Government Code. The DMO accomplishes results by establishing a governance program, aligned with §2054.137; detailed knowledge of the College’s data assets; implementing policies and controls for managing and securing data; reviewing and approval of computer applications and services; performing audit activities, risk identification and mitigation; and educating College stakeholders and consumers about data management controls and their individual responsibilities.

• Establishes and maintains the College’s data governance program to identify the College’s data assets, exercise authority and management over the College's data assets, and establish related processes and procedures to oversee the College's data assets.
• Coordinates with the Texas State Chief Data Officer, the College's Chief Information Security Officer, the College's Records Management Officer, College stakeholders, and the Texas State Library and Archives Commission to perform the following duties:
  1. Develops and enforces policies for data quality, security, and lifecycle management. This includes implementing monitoring systems, audit controls, and standards for data protection to safeguard enterprise information assets and maintain data integrity across defined stages of the data lifecycle. Identifies and applies emerging data management methods and technologies to enhance data governance.
  2. Increases awareness within the College through education and outreach of the College's data governance program. This includes educating Information Resource Owners, Information Custodians, and Users on new data management controls and processes across the data lifecycle.
  3. Conducts audits and data maturity assessments of the College's data governance program in accordance with the requirements established by College policies and procedures; and
  4. Posts on the Texas Open Data Portal established under Section 2054.070 requirements as defined by Section 2054.137(c) or any other relevant section.
  5. Participates in the Texas Data Management Advisory Committee established under Section 2054.0332 that advises on establishing statewide data ethics, principles, goals, strategies, standards and architecture, and performance objectives. Collaborate with other institutions to establish and advise membership.
  6. Organize Data Governance Committees and facilitate activities for those groups.
  7. Drives alignment with Data Governance and College stakeholders on enterprise data models and definitions.
  8. Oversee the development and maintenance of detailed knowledgebase of the College’s data assets, data flows, and processes to ensure data system and integration integrity.
  9. Ensures that appropriate audit controls exist for data that serves as the source material for regulatory reports.
  10. Recommends and ensures practical strategies, plans, and solutions to identified issues and problems.
  11. Reviews and communicates to the College and State KPIs that monitor adoption of and adherence to data management standards.
  12. Ensures that the College has the technology needed to sustainably implement data management standards and controls.
  13. Collaborates with the College CISO on the approval and procurement of new or changes to existing computer applications or services. Reviews data security requirements, specifications, and, if applicable, third-party risk assessment of any new computer applications, custom developed solutions or services or changes to the College’s existing production enterprise systems and data architecture, integration platforms, data warehousing, data lakes, analytics and reporting tools, and APIs or portals, or any other applications and services that receive, maintain, and/or share data or provide third-party access to the College’s data assets.
  14. Serve as the privacy officer for the college.

COMPETENCIES

Knowledge, Skills, and Abilities

• Knowledge of cybersecurity standards (NIST CSF, COBIT) and compliance requirements, including but not limited to FERPA, GLBA, GDPR, and PCI DSS
• Experience with data management, data warehousing, and/or data literacy training.
• Understanding of relational databases (e.g., Oracle, MS SQL Server).
• Ability to interpret policies and procedures
• Demonstrable skills in interacting with auditors
• Knowledge of data management practices
• Ability to adapt to a fast-moving IT landscape
• Effective collaboration skills and experience building partnerships at the local, state, and federal level.
• Excellent communication skills – providing verbal and written communication that is outstanding to both direct reports and senior management as well as other stakeholders
• Flexible and adaptable – capable of changing direction where required and showing flexibility to meet new demands

SUPERVISORY RESPONSIBILITIES

Individual Contributor

Work Environment:Work may be required outside of normal business hours

Physical Demands:Sitting, walking, standing, repetitive motion

Travel Required:Yes - Minimal

If travel is required, the candidate must have and maintain a current, valid Texas driver’s license and an acceptable driving record.

Required Education

Bachelor’s degree or equivalent, commensurate experience

Required Experience

• Five years of experience in a relevant role
• Experience in establishing cybersecurity governance, risk, and compliance controls

Preferred Education/Certificates

• Master’s degree in business administration or related field, commensurate experience
• Certifications related to Information Security Management, Data Management, or Privacy Management.

Preferred Experience

• Experience in risk management, regulatory compliance in technology risk, and audit and controls.
• Experience with educational data and reporting at the state, regional, or federal level.
• Experience working with large, unstructured data sets.
• Experience with higher education student information systems (e.g., Banner).

Regulations

• Federal, state, institutional or other types of regulations that influence job responsibilities.
  • All federal/state laws and requirements will drive solutions performed by the incumbent.

EXPECTATIONS

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities are subject to change at any time, with or without notice.
• Will have contact – in person, by email, or by phone – with staff, students, and the general public.
• Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
• Regular and punctual attendance is an essential function of each employee.