Data Integrity Specialist - Sheriff's Office (0926)

COCONINO COUNTY, AZ; Flagstaff (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Coconino County is seeking an administrative professional to support department operations in Flagstaff. The role involves training documentation, managing RMS/JMS systems, report preparation, and confidential communications, while liaising with other departments.

The ideal candidate will have strong attention to detail, customer service skills, and the ability to multitask, including after-hours support and weekend availability.

Qualifications

• Four years of progressively responsible administrative or clerical experience.
• Alternatively, Associate’s degree with three years’ experience.
• Or Bachelor’s degree with two years’ experience.
• Any equivalent education, training, and experience.

Responsibilities

• Train and create training documentation.
• Oversee RMS and JMS systems and databases.
• Assist with special projects as assigned.
• Prepare and maintain statistical and administrative reports.
• Create, process, and distribute confidential documents and correspondence.
• Liaise with other departments and agencies.
• Attend meetings to represent the department.
• Compose and type correspondences, reports and other documents.
• Provide technical support – password resets and other basic support.
• Be on an on-call rotation.
• Perform related duties as assigned.

Skills

Administrative support

Communication

Customer service

Multitasking

Data entry

Education

Associate’s degree

Bachelor’s degree

High school diploma

Tools

Microsoft Word

Microsoft Excel

Database management

Job description

Under supervision performs administrative work of moderate difficulty; performs related work as assigned.

(Illustrative only)

• Training, and creating training documentation

• Oversees our RMS and JMS systems and databases

• Assists with special projects as assigned

• Prepares and maintains statistical and administrative reports

• Creates, processes, and distributes confidential and sensitive documents and correspondence

• Communicates and acts as liaison with other departments, and agencies

• Attends meetings to represent the department

• Compose and types correspondences, reports and other documents

• Technical support- password resets and other smaller technical support to users

• Ability to be on a On Call rotation

• Performs related duties as assigned

Four years of progressively responsible administrative or clerical experience; OR, Associate’s degree and three years of progressively responsible administrative or clerical experience; OR, Bachelor's degree and two years of progressively responsible administrative or clerical experience; OR, Any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position.

PREFERRED QUALIFICATIONS:

• Experience working in a law enforcement environment

• Experience working with law enforcement software

• Data Integrity experience

• IT knowledge and experience

• Experience training others

• Customer service experience

The Ideal Candidate will have excellent attention to detail; excellent customer service skill; technical savvy; experience working with a records management system.

This position is non-exempt from overtime.

Considerable knowledge of:

• Law enforcement terminology, procedures and forms
• Records management
• Business English, spelling, arithmetic
• Modern office practices, procedures and equipment
• Rules and procedures of assigned department, including state and federal law

Working knowledge of:

• Principles and practices of administration

Skill in:

• Use of computer applications, including Microsoft Word, Excel, and/or database
• Use of modern office equipment

Ability to:

• Be a part of an on-call rotation
• Work outside of normal business hours and on weekends
• Lift up to 50 pounds
• Multitask answering phone calls while performing job duties

Coconino County is an Equal Opportunity Employer.

AmeriCorps, Peace Corps and other national service alumni are encouraged to apply.