Data Integrity Assistant

Jobtailor; California (MO); On-site; USD 48,000 - 72,000; Full time

Job summary

Cooley LLP is seeking a detail‑oriented Legal Administrative professional to manage client and matter data, engage with attorneys, and support compliance and ethical wall initiatives. You will maintain files, link parties, and process closure requests while collaborating with Compliance Analysts and the BIC team.

The role requires strong MS Office skills, excellent communication, and the ability to handle high‑volume, process‑driven tasks with accuracy and discretion.

Qualifications

• Bachelor’s Degree preferred.
• Experience in a law firm, legal environment or conflicts department preferred.
• Proficiency with Microsoft Office suite and iManage.

Responsibilities

• Maintain client files by processing engagement, waiver, and disengagement letters.
• Link parties in Open to approved matters.
• Process client and matter closure requests.
• Assign closure tasks to a Compliance Analyst as needed.
• Support data and reporting initiatives across BIC systems.
• Assist with department projects and proof‑of‑concept testing.

Skills

Microsoft Office

Communication

Attention to Detail

Organizational Skills

Customer Service

Problem Solving

Education

Bachelor’s Degree (preferred)

Tools

iManage

BIC Systems

Workflow Tools

Security Database Technology

Engagement Letter Management

Job description

• Maintain the firm’s client administrative files by processing and filing engagement, disengagement and waiver letters


• Link parties in Open to approved and finalized matters


• Prepare, process, and review client and matter closure requests


• Assign closure requests to a Compliance Analyst when necessary


• Prepare and process client and matter name change requests


• Maintain inclusionary ethical walls in the firm’s ethical walls database


• Clean up outstanding Open requests from departing or departed timekeepers and secretaries


• Implement and maintain database warnings and alerts


• Continually process reports associated with database cleanup projects


• Assist with department projects as necessary


• Participate in proof-of-concept testing of new technologies or solutions


• Communicate with users regarding intake issues and risk management procedures for opening new clients/matters and request status via email and phone


• Perform all other duties as assigned or required


• Support the firm’s data and reporting initiatives by ensuring accurate, timely maintenance of client and matter information across BIC systems


• Prepare and load client engagement letters into the Terms database for structured coding and downstream reporting


• Support management of engagement letters, waivers, and related client documentation


• Assist with party linking, client and matter maintenance, and inclusionary ethical wall support


• Work closely with Compliance Analysts and BIC team members to capture engagement terms consistently and accurately

Requirements

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications


• Available to work overtime, as required


• Bachelor’s Degree (preferred)


• Prior experience in a law firm, legal environment or conflicts department (preferred)


• Prior experience with Security Database technology for Ethical Walls (preferred)


• Prior experience with Workflow tools and systems (preferred)


• Ability to solve problems and work in a fast-paced environment that requires balancing high-volume, process-driven work with a strong focus on accuracy and customer service


• Ability to interact with attorneys, all levels of management, business professionals and outside third parties in a highly effective and professional manner


• Excellent communication and interpersonal skills


• Strong database skills


• Detailed oriented and strong organization skills


• Strong ability to prioritize and juggle multiple tasks


• Strong customer service skills

Core Competencies

Demonstrates strong database management skills and proficiency in Microsoft Office Suite and iManage, ensuring accurate maintenance of client and matter information. Exhibits excellent communication and organizational abilities while supporting compliance and ethical wall initiatives in a fast-paced legal environment.

Hard Skills

• Database Skills


• Workflow Tools


• Security Database Technology


• Engagement Letter Management


• Matter Closure Processing

Soft Skills

• Problem Solving


• Attention to Detail


• Organizational Skills


• Interpersonal Skills


• Ability to Prioritize

Industry Keywords

• Legal Environment


• Conflicts Department


• Ethical Walls


• Client Engagement


• Risk Management

Tools & Technologies

• IManage


• BIC Systems