Data Entry Worker and Administration Aid

Paycom - ATS; Chicago (IL); On-site; USD 35,000 - 44,000; Full time

Job summary

Gads Hill Center is looking for an Entry Level Data Entry Worker and Administration Aid in Chicago to support Home Visiting, the Partner Network, and Kove. You will help develop and maintain systems for archers sites, including data entry and record keeping in Salesforce and COPA.

The role requires a high school diploma (associate degree preferred), proficiency in Excel and Word, and bi-lingual Spanish/English communication.

Qualifications

• High school diploma required; associate degree preferred.
• Proficient in Microsoft Excel and Word.
• Bi-lingual Spanish/English required.

Responsibilities

• Ensures entry of required data into Salesforce database, including parent questionnaires, pre/post surveys and other records; monitors data accuracy.
• Enters or modifies data into Salesforce databases under guidance of program coordinators.
• Reviews in-kind records for accuracy and addresses errors and miscalculations.
• Maintains COPA entries and submits to the finance department in a timely manner.
• Maintains Family Engagement binders and master calendar; performs other data entry as needed.
• Assists in preparing documentation for audits and government reviews.
• Greets visitors, directs calls, and ensures security procedures are followed.
• Manages mail, supplies and office logistics; coordinates maintenance of equipment.

Skills

Excel

Microsoft Word

Bilingual Spanish/English

Education

High school diploma

Associate degree

Job description

Job Details

Level: Entry, Job Location: Archer 1 2 - Chicago, IL 60632, Position Type: Full Time, Salary Range: $17.00 - $21.00 Hourly, Job Category: Nonprofit - Social Services

MISSION

Gads Hill Center, a social service organization established in 1898, creates opportunities for children and their families to build a better life through education, access to resources and community engagement.

JOB SUMMARY

The Data Entry Worker and Administration Aid provides critical support to Home Visiting, the Partner Network and Kove. Data Entry Worker and Administration Aid is responsible for developing and maintaining systems for the smooth functioning of the Archers sites, including data entry. Finally, Data Entry Worker will provide administrative support to home visiting, the partner network and Kove.

DUTIES AND RESPONSIBILITIES

Data Entry

• Ensures entry of required data into Salesforce database, including parent questionnaires, pre/post surveys including developmental screenings, home visits and parent-teacher conferences. Monitors to ensure data accuracy.


• Enters or modify data into Salesforce databases under guidance of the program coordinators.


• Review in-kind records to ensure accuracy and provide technical assistance to address errors and miscalculations.


• Accurately enter in-kind documentation into COPA and submit it to the finance department in a timely manner.


• Maintain Family Engagement binders and family engagement master calendar.


• Perform other data entry as needed.

Administrative Support

• Assists in preparing documentation for audits, including independent and government reviews.


• Maintain organization and security of files for all home visiting and partner network children.


• Greets and receives visitors and ensures that they are referred to appropriate site personnel. Always adheres to site security procedures.


• Answers all phone calls and directs calls to appropriate site personnel. Documents all calls from prospective families for all programs and submits written information immediately to appropriate staff.


• Receives and directs all incoming mail. Prepares and sends outgoing mail with inter-site mail via assigned staff.


• Performs clerical tasks as assigned including copying, laminating, ordering of supplies, filing and other tasks as assigned.


• Responsible for maintaining inventory of office supplies, signing out equipment and office and kitchen supplies to staff members.


• Responsible for office equipment use, requests and coordinates emergency and regular maintenance on the equipment.


• Maintains accurate files, including check requests, purchase orders and meeting registers.


• Prepares letters, check requests, flyers, forms, and other documents as requested.


• Responsible to place snack orders/socialization meal orders

Additional Responsibilities

• Participate in agency outreach and recruitment events, including evenings and weekends.


• Participates in supervision meetings and workshops within the agency and outside (if applicable).


• Participates in civic engagement activities that advance the mission of Gads Hill Center.


• Advance parent leadership development.


• Performs other duties as assigned.

QUALIFICATIONS

• High school diploma required. Associate degree and experience in a non-profit environment preferred.


• Must be proficient in Microsoft Excel and Word.


• Previous Head Start program experience preferred.


• Bi-lingual Spanish/English required.


• Excellent interpersonal communication and organization skills.


• Ability to pass a criminal record and child abuse/neglect registry check.


• A passion for the mission of Gads Hill Center.

POSITION DETAILS

• Entry Rate: $17-$21/hr


• Schedule: Full time


• Status: Hourly


• Location: 4234-4236 S. Archer and other agency locations as required